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How Your iPod Can Make You More Productive

How Your iPod Can Make You More Productive
How Your iPod Can Make You More Productive

    The iPod is an incredible organizing device! It takes many shelves worth of CDs and condenses them into one tiny gadget, thereby reducing clutter. The iPod (and iTunes) also took away the classic dilemma highlighted in the movie High Fidelity: Should you organize your music collection alphabetically by artist? Or by genre first? Now you can organize it any way you want with a couple of clicks.

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    Looking at the iPod from an organizer’s point of view, there are some great ways it can help you be more productive too. Here are a few:

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    • Drown out distractions. If you need shelter from the cacophony of the cubicle farm, many already know that headphones are a great way to escape. But even if you work alone as a telecommuter or solopreneur, your iPod can keep you from hearing the dog, the sirens outside, or even the neighbor’s television, allowing more concentration on your work.
    • Time yourself. A little-known feature of the iPod is the “Sleep Timer,” located in the menu under Extras>Clock>Sleep Timer. This feature sets the iPod to turn itself off after 15, 30, 60, 90, or 120 minutes of play time. Obviously, going to sleep with your iPod on is one way to utilize this, but I like using this feature to create breaks and ending times for my projects.
    • Pace and focus yourself. Among the fantastic organizing capacities of iTunes is the ability to create Playlists… the modern day mix tape. Create and save a mix of music in exactly the order you want, from a variety of different artists if you like, and make it music that energizes you and allows your brain to focus best. For some people this is classical music, and for others this may be heavy metal. I like making up memorable names for my playlists—I have a techno mix that is for intense writing times on deadline, and I call it “TechnoFocus.”
    • Hands-free reading. I do the majority of my “reading” with audiobooks, listening in the car, while exercising, or while doing mundane chores around the house. Before the iPod, this was cumbersome as a typical book can take as much as 7 CDs. I often am so caught up in listening to the book that I am surprised how much I have accomplished—wow, who cleaned out the refrigerator? Oh, it was me…

    The most common question we get about iPods from our clients is, “Should I still keep my CDs now that they are on my hard drive?” It’s relatively easy to sell used CDs, so we think not, but you definitely need to have an excellent backup system to safeguard your collection should your hard drive fail. Some people do have a hard time parting with their beloved liner notes and the physicality of holding their favorite album, and if you do want to keep them, a great space-saving method is to use CD wallets instead of jewel cases.

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    Here’s a little bonus tip: I love using the Belkin “TuneTie” accessory to take up the extra cord of your headphones. It makes the excess cord much easier to deal with in a handbag or backpack. Go forth and be productive with your new iPod ideas!

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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