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Last Updated on January 29, 2018

How to Use a Calendar to Create Time and Space

How to Use a Calendar to Create Time and Space

There has been plenty of discussion online and off about how a calendar fits into one’s productivity system. The general rule of thumb is that scheduled appointments should go in your calendar, while tasks and the like should go into whichever task management system you use.

What often gets lost in the discussion is what appointments should go into your calendar in order to best maximize your time and ensure you’re making progress on the things you really want to be doing. One of the best ways to do this is to get a bit more granular with the definition of appointments so that you can use your calendar more effectively as part of your overall productivity system.

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Types of Appointments

1. General Appointments

These are appointments in the most traditional sense. They may be doctor’s appointments or business lunches. Either way, they are fairly general in terms of what we define as appointments, so they should be treated as such. These types of appointments can be moved to different dates if given enough notice and both parties are able to make it happen, although you should try to keep them “as-is” in most cases.

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2. Self-Appointments

These are appointments you make with yourself. They can be time blocks that you schedule so that you can work on tasks or projects without interruption – by yourself or others through distraction. These types of appointments are also transferable, but I would recommend you try to build a framework so that they stay as static as possible. Pick some time where you can work in 90 minute intervals as a self-appointment regularly so that you can create a habit and improve productivity. Break these times up with breaks where nothing is set in stone. You can even take the larger blocks and break them down into smaller chunks using The Pomodoro Technique if you’d like so that you can move from task to task.

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Keep these amount of time sacred, but be nimble enough that you can move that amount of time to other hours of the day.

3. Team Appointments

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These are appointments where a team is needed to come together. The best way to schedule these is after the other two types of appointments are locked in your calendar. While it might be hard to schedule these after doing so, there are tools like Doodle, Tungle.me, and even Google Calendar that can help pick optimal times where most can be present. When it comes to these types of appointments, the needs of the many should outweigh the needs of the few, so self and general appointments may have to be adjusted in order to make them work. But only adjust those as a last resort – your time is important and your teammates need to realize that.

Conclusion

I’ve heard some productivity types say that scheduling time blocks works against you – that it goes against the grain and is nearly impossible to do. But John Cleese has brought forth the argument that people need two things in order to create: time and space. I couldn’t agree more with that assessment.

If you keep in mind the types of appointments you have at your disposal, your calendar becomes a tremendous tool that allows you to create this time and space for yourself.

(Photo credit: Close Up of a Calendar Page via Shutterstock)

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Last Updated on December 7, 2018

10 Steps For Success: Applying The Power Of Your Subconscious Mind

10 Steps For Success: Applying The Power Of Your Subconscious Mind

How big is the gap between you and your success?

What is the difference between successful people and unsuccessful people?

It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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Having: means to possess, to hold, to get, to receive, to experience.

You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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Step 1: Decide exactly what you want to create and have

This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

Step 2: Write down your goal clearly in every technicolor detail

A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

Step 3: Write your goal in simple, present tense words

…that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

Step 4: Backwards planning

See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

Step 5: Resolve to take at least one step every day from one of the items on your list

Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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Step 6: Visualize your goal repeatedly

See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

Step 7: Feel the feeling of success as if your goal were realized at this very moment

Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

Step 8: “Fake it till you make it!”

Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

Step 9: Relax your mind

Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

Step 10: Release your goal to your subconscious mind

When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

Hit reply and let me know what you’re creating!

To your success!

Featured photo credit: use-your-brain-markgraf via mrg.bz

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