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How to Slow Down

How to Slow Down
    Slow down, you're moving too fast...

    At this time of year you really need to slow down. With all of the hustle and bustle of a busy shopping season and the frenetic pace many take on to close all of their “open loops”, we lose sight of the fact that this is the time of year to take stock of where we were, where we are and where we want to be going forward.

    I was having coffee with a good friend and we talked about how this year we seem to be “busier” than we have in years’ past. It’s as if the amount of information and demands coming our way have increased so that everyone can close out the year with as much done as possible. I compare it to the time of year when the “taxman cometh” in that we’re trying to get as much bang for our earned dollar that we can before the calendar turns over to a new fiscal year.

    Basically, we’re trying to run on overdrive when all we have left is fumes in the tank.

    The end of the year doesn’t mean the end of life. We’re not approaching teh finish line – we’re approaching the end of a lap. We’ve got a lot more race to run, and we need to keep that in mind so that we don’t wind up wondering what it is we still have to do at a time of year when we should be taking time to just enjoy ourselves. It’s time to slow down…and here’s how you can do that:

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    Breathe.

    Even as I write this I can’t help but look at my to-do list out of the corner of my eye and notice how long it is. I can feel myself getting anxious, knowing I still have gifts to wrap, cards to send and work to do. So right now I’m going to take a pause and just breathe deeply, focusing only on my breath and being in that moment alone.

    I closed my eyes while taking several breaths. It felt good. Even after coming out of that moment or two, I feel focused on the task at hand. My to-do list is not even part of the equation now. I am standing with a better posture, am thinking more clearly and my heart rate has slowed. I feel calmer as a result of just taking two minutes to close my eyes and breathe deeply and with resolve.

    You may have to do this more times than usual when the pace heats up to a level that it tends to do during the holidays season. In fact, you will have to – at least if you want to be able to get things done efficiently and effectively. By taking time to do this you will be making time to do everything else.

    Even when you feel as if everything else is spinning out of control, your own breath is something that is always under your control, never spinning. So…just breathe.

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    Go out for a good meal.

    I’m not talking about fast food here, either. You need to go out either by yourself or with those close to you and have a good sit-down meal. Treat yourself to it. It’s a great way to slow things down – to enjoy the process of a meal as intended. You’re giving yourself the time to eat, drink and be merry…or in your own thoughts.

    Having a meal where you only need to order and not cook also gives you the time to, as mentioned, be with your own thoughts. I’ve come up with some great ideas – or solution to problems – while waiting for a meal or eating one in a restaurant. It’s those moments that have a harder time coming to you when you’re busy with the making of something. You’re feeding your mind, body and soul when you give yourself the gift of a good meal. Take it a step further and skip the making portion of it altogether – just once during the next week or so.

    It’s time well tasted.

    Run somewhere, anywhere. Preferably outdoors.

    It’s amazing what a good run will do for you. You’d think that by moving faster that your mind would try to keep up, but that’s not the case when you go for a run. Your mind tends to wander, and it slows down in the process. The rush against your face of the cool air adds a freshness that can’t be found when doing anything else that you have control over. There’s a freedom to running around, a feeling that you can go anywhere and not be hindered by roads or trails. Your mind gets that freedom as well.

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    Sometimes I bring a recorder to capture my thoughts, but often I don’t when I run. I just let the flow happen. Sure, that’s counter-intuitive to the tenets of productivity (or at least, GTD to a point), but I’m not running to make more work. I’m running to create a space between myself and my work. I’m running to take a break – a much-needed one at that.

    I’m running so I can stay in the race over the long haul, not so that I wash out of it.

    Step back from social networks.

    I’m not doing nearly as much on social networks right now. And I’m okay with that. I am doing less reporting on my life and spending more time living it.

    I’m not divorcing social networks – at least not yet. I just think that by spending more time working on me and my own life and work and less time keeping up with everything else that social networks offer that I’ll be better serving both myself and those very platforms later on. I’ll be able to offer a clearer version of myself and what’s going on – should I choose to even do that. I’m not worrying about status updates and tweets. I’m not even worrying about my presences on any of those social networks.

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    What allows me to slow down is the fact that I’m focusing on being present.

    Feelin’ groovy.

    Before I do any of the things I’ve mentioned above, this set of lyrics come to mind:

    “Slow down, you movin’ too fast;
    You gotta make the morning last;
    Just kickin’ down the cobblestones;
    Lookin’ for fun and feelin’ groovy…” – The 59th Street Bridge Song, Simon & Garfunkel

    I do that and I start to feel, well…groovy. And that’s a pretty darn good feeling.

    (Photo credit: Trying to Stop Time via Shutterstock)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Published on October 14, 2019

    10 Organizational Skills Training Techniques for the Overwhelmed

    10 Organizational Skills Training Techniques for the Overwhelmed

    Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

    Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

    So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

    Why You Need Organizational Skills Training

    According to the Cambridge Dictionary, organizational skills refers to:[1]

    “the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

    When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

    The Benefits of Organizational Skills

    Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

    Examples of organizational skills include:

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    As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

    Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

    How to Learn Organizational Skills

    Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

    For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

    If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

    Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

    Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

    10 Organizational Skills Training Techniques

    If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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    1. Make a List

    If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

    By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

    You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

    2. Don’t Rely on Your Memory

    Even if you have superhuman memory, it’s always a good idea to write everything down.

    From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

    And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

    3. Schedule

    A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

    Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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    4. Learn to Delegate

    Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

    5. Avoid Multitasking

    While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

    6. Minimize Interruptions

    It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

    Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

    7. Reduce Clutter

    A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

    Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

    8. Organize Your Workspace

    Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

    Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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    9. Get Rid of What You Don’t Need

    Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

    Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

    Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

    Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

    10. Tidy up Regularly

    While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

    Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

    The Bottom Line

    Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

    Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

    Featured photo credit: Jeff Sheldon via unsplash.com

    Reference

    [1] Cambridge Dictionary: Organizational Skills
    [2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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