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How to Procrastinate Productively

How to Procrastinate Productively

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    There’s a popular quote floating around productivity circles that says, “eat a live toad in the morning, and nothing worse will happen to you the rest of the day.” Many people apply this to getting things done, saying that if you tackle your most difficult and overbearing task first, nothing else will seem so difficult.

    I disagree. The way I see it, the thought of having to eat a live toad is going to make me do anything and everything to put off eating the toad. The simple fact of having this overbearing, weighty task on my list makes me get all the smaller, easier, necessary things done – all to avoid having to do the one feared task.

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    Understanding this about my work habits, I’ve been able to procrastinate effectively and usefully, using the worst to get the rest done. If you’re not the “wake and eat a toad” type either, here’s how to use your live toad to get things done.

    First, start by making a list of all the things you want to get done. Include things you need to get done, but go bigger: we’re shooting for some epic procrastinating, and that’s time-consuming. All the things you’ve been meaning to do, no matter how large or small, go on your list. As you’re making the list, put the most difficult tasks at the top, and the simplest at the bottom. Your workflow goes backwards, from the bottom of the list to the top (remember – we’re not working, we’re procrastinating).

    Now we’re ready: not to work, but to procrastinate. The best way to start, I’ve found, is to leave. Maybe you’ve got errands to run, or maybe you’re just hungry; either way, get out and go somewhere else. Being out will compel you to start crossing the errands off your list, all without doing what you don’t want to be doing.

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    Once you’re done with your errands, do all the mindless tasks you’ve been meaning to do. A quick procrastination tip: keep a “Mindless” list, full of things you want to do that don’t require any brainpower whatsoever. My list currently has things like “Upload YouTube videos,” “backup HD,” “delete empty folders,” and “clean room.” Anything you’d like to do that doesn’t require your brain goes on the list. Feel free to flip on the TV or listen to music while you’re doing these tasks. You’re getting stuff done, sure, but the TV’s on! That can’t be called work.

    Next comes the purging. Read things you’ve been meaning to, empty inboxes, throw stuff away, clean your room (cleaning is great for procrastinating usefully), and generally get all the junk out of your space. But that’s reading, watching, and cleaning, so you’re definitely not working yet.

    After you’re done with all that, you might get to some tasks that actually require a bit of your time. For me, that’s things like writing blog posts, paying bills, writing papers, or catching up on phone calls – but I don’t mind, because I’m still not writing that scary paper, or whatever scary task lies ahead.

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    Those done, you might realize your list only has one task left on it: that live toad, the one task you can’t wait to not do. Don’t worry, you’re still not going to do it. This is your break time – go do nothing. Sit, and maybe let your thoughts wander onto just exactly how you’re going to eat that live toad. Don’t dwell too much, just take a few minutes to make a plan in your head. Even though you’re thinking about it, you’re still not eating the live toad- this certainly can’t be called work.

    Break over, go take a look at the toad – the big, hairy task you don’t want to undertake. Maybe take a tiny bite. Get slightly into the task- maybe writing the first sentence or paragraph. Once you’ve started, odds are continuing on won’t seem so bad – if it does, though, step back out, take another break, and then wade back in. You’ll quickly get going, and eating the toad will be over before you know it.

    Procrastination is very much a comparative tool – your brain says that “instead of this, I’d rather do that.” Even if there’s much left to do, by pitting it against the worst task, everything else becomes somehow more appealing. Procrastination doesn’t have to be a bad thing; instead, it can actually be your ticket to even greater productivity.

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    Just make sure you do eat that toad eventually.

    Photo: Just Us 3

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    Last Updated on September 16, 2019

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators

    You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

    We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

    The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

    Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

    1. Break Your Work into Little Steps

    Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

    For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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    • (1) Research
    • (2) Deciding the topic
    • (3) Creating the outline
    • (4) Drafting the content
    • (5) Writing Chapters #1 to #10,
    • (6) Revision
    • (7) etc.

    Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

    2. Change Your Environment

    Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

    One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

    3. Create a Detailed Timeline with Specific Deadlines

    Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

    Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

    My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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    Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

    4. Eliminate Your Procrastination Pit-Stops

    If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

    Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

    I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

    5. Hang out with People Who Inspire You to Take Action

    I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

    Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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    As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

    6. Get a Buddy

    Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

    I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

    7. Tell Others About Your Goals

    This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

    For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

    8. Seek out Someone Who Has Already Achieved the Outcome

    What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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    9. Re-Clarify Your Goals

    If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

    Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

    10. Stop Over-Complicating Things

    Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

    Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

    11. Get a Grip and Just Do It

    At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

    Reality check:

    I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

    More About Procrastination

    Featured photo credit: Malvestida Magazine via unsplash.com

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