Advertising
Advertising

How to Organize Your Paperwork to Boost Productivity

How to Organize Your Paperwork to Boost Productivity

    It’s so easy to get buried under the press of paper, most of which is just not important! All you have to do is ignore incoming paper for a week or two and you’re sunk.

    Advertising

    Even if you have a job where most of your work is done online, you’ve probably still got letters, periodicals, inter-office memos, contracts, and other important pieces of paperwork that are piling up in your office.

    For years I have been working to figure out the best way to deal with the influx of paper into my home. I’m one of the lucky ones who does not have the school paper nightmare that comes with having children. But, running a business from home can feel like having a very big child!

    Advertising

    I’ve gotten good about doing an initial daily paper sort in the kitchen, which usually results in a chunk of papers being recycled and the majority of them making their way to the in-box of my desk. There they are corralled until the weekend when I have time to seriously consider their importance and take action.

    I once had the intention of taking action on paper every day, filing those pages that I really might reference some day. But, as life would have it, I just got too busy to file every day. I was lucky if I responded to email once a day, much less did something as exciting as filing papers. Now all that paper waits until Sunday when I can sit down, assess my reality, sort, pitch, file and make plans for the next week.

    Advertising

    I’ve found that a weekly review of everything on my desk and in my in-box, which is actually a clean up, throw out, prioritize and planning session, really serves me very well. The amount of paper that gathers in that six day period is still manageable and processing it helps me get clear about my priorities for the next week. Out of that stack of papers come new to-do items that I add to my running list, papers to be filed, and papers to recycle. By the end of my clean up and review session I know just what I must do that day, what errands I need to run during the week, and where I stand on larger projects. I feel grounded and ready to take action.

    The biggest challenge is getting started with the week session. The task always feels enormous to me, even when there aren’t large volumes of paper. What’s that about? I think it’s about making a commitment to my own order, getting clear about my reality. It’s easier to live in a vague la la land than to face time obligations and challenges. I manage to push past my resistance by reminding myself how good I feel when once again I am grounded with a clear picture and plan for the upcoming week. It’s a mental exercise to get me to pick up the first piece of paper. Once I get going the positive feelings that come from getting organized motivate me to keep going.

    Advertising

    If you hate paper and continually find yourself buried in a mess of papers of your own making, try the weekly sort, pitch and prioritize method. Make a commitment to bite the paper bullet once a week and watch your paper misery ease and your feeling of empowerment soar. It takes much less time to do than you think it will. If you persist in doing a weekly cleanup, no longer will you be the victim of paper insanity. You’ll be in charge of your paper. People who control their paper are better able to control every other aspect of their lives. That could be you!

    More by this author

    7 Ways To Stay Grounded by Staying Organized 12 Tips for Being Good Feng Shui Children Gone: What to Do With Belongings Left Behind How to Organize Your Paperwork to Boost Productivity Paper Piling, Horizontal Filing, and Other Filing Options

    Trending in Productivity

    1 10 Best Success Books You Need to Read to Be Great at Business 2 Is Memory Enhancement Possible? 12 Ways That Actually Work 3 How to Increase Brain Power, Boost Memory and Become 10X Smarter 4 4 Self-Help Tips You’ll Want to Avoid 5 8 Ways to Train Your Brain to Learn Faster and Remember More

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on June 13, 2019

    10 Best Success Books You Need to Read to Be Great at Business

    10 Best Success Books You Need to Read to Be Great at Business

    Take a minute and think about some of the most successful people you know.

    I’d bet they’re great with people, are super-productive, and think differently than most. After all, that’s how they got to be where they are today.

    Jealous of them? You don’t have to be.

    You can learn these same skills by studying some of the best business and success books that can help you take your game to the next level. Here’re 10 of my favorites:

    1. How to Win Friends and Influence People by Dale Carnegie

      Dale Carnegie’s best-selling book that helped to launch a personal growth empire should be required reading for everyone who wants to learn how to build and nurture relationships for a lifetime.

      Read this book and you’ll learn some simple advice than can help you build popularity points within your current network and just as important, expand it to others.

      Get the book here!

      2. Focal Point by Brian Tracy

      Advertising

        Got a lot on your to-do list? Of course you do. But what separates productive people from others is their ability to focus on a singular task at a time, and getting it done before moving on to the next one.

        Sounds simple in theory, but this can be extremely difficult in practice. In Focal Point Brian Tracy offers tips to help build discipline and organization into your day so you can get more stuff done.

        Get the book here!

        3. Purple Cow by Seth Godin

          Creating a “me-too” product can be easy at the start but can doom you to business failure. That’s why marketing maverick Seth Godin recommends creating a product that is truly different from anything already available in the marketplace.

          In essence by making the product different you’ll be building the marketing into the actual product development…which just makes your actual marketing a helluva lot easier.

          Get the book here!

          4. The Magic of Thinking Big by David Schwartz

            If you’ve struggled with procrastination or small thinking, this is the book for you. In it Schwartz offers practical advice that can help you get inspired and motivated to create a bigger life for yourself. And with it can be a more lucrative and rewarding career.

            Advertising

            Get the book here!

            5. Man’s Search for Meaning by Viktor Frankel

              It can be difficult for lots of people to keep things in perspective, especially when working on high priority and urgent projects at work.

              Man’s Search for Meaning can be a life-changing book in the sense that it can open your eyes to a first-hand experience of one of the greatest atrocities in the history of mankind, while also teaching a valuable lesson about having purpose.

              Get the book here!

              6. The 4-Hour Work Week by Tim Ferriss

                Solo-entrepreneurs can learn a ton from the guy who made lifestyle design popular. But guess what? The 4HWW isn’t just for guys and girls who want to start a small online business.

                Smart moves like outsourcing, following the 80/20 rule, and automating processes should be made by entry-level workers and established executives alike.

                Get the book here!

                Advertising

                7. Think and Grow Rich by Napoleon Hill

                  I remember sitting on a couch and opening this book on a Saturday morning, thinking I’d get through a chapter and then get on with my day. Instead, about 12 hours later, I was finished with the book. The concepts in it were mind-blowing to me.

                  To think that thoughts can create your reality sounded a little far-fetched at first. But after going through the book and understanding that your thoughts create your beliefs, which lead to actions, which then lead to habits….well you can get where I’m going with this.

                  If you focus your thoughts on success, achieving it will be much more likely than thinking about obstacles, failures and everything else that can get in your way.

                  Get the book here!

                  8. The One Minute Manager by Kenneth Blanchard

                    If you’re going to read one management book in your life, this should be it. It’s simple. You can read it in an afternoon. And the advice works.

                    Get the book here!

                    9. The Lean Start-Up by Eric Ries

                    Advertising

                      Before you create any sort of business you’ll want to give Lean Start-Up a read through. Doing so can save you money, time and other resources you could have potentially wasted otherwise.

                      Get the book here!

                      10. The Monk and the Riddle by Randy Komisar

                        The story Randy Komisar shares in the Monk and the Riddle offers advice about not just about how you need to think when starting a new business, but also about how to build a life you’re passionate about.

                        Understanding the technical aspects of launching a start-up is great, but if you don’t have the staying power to stick with it when the going gets tough then it’s not likely to work.

                        This book can help you understand this lesson before you spend blood, sweat and tears on a project that you’re heart isn’t into.

                        Get the book here!

                        More Inspiring Books

                        Featured photo credit: Unsplash via unsplash.com

                        Read Next