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How to Organize Your Paperwork to Boost Productivity

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How to Organize Your Paperwork to Boost Productivity

    It’s so easy to get buried under the press of paper, most of which is just not important! All you have to do is ignore incoming paper for a week or two and you’re sunk.

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    Even if you have a job where most of your work is done online, you’ve probably still got letters, periodicals, inter-office memos, contracts, and other important pieces of paperwork that are piling up in your office.

    For years I have been working to figure out the best way to deal with the influx of paper into my home. I’m one of the lucky ones who does not have the school paper nightmare that comes with having children. But, running a business from home can feel like having a very big child!

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    I’ve gotten good about doing an initial daily paper sort in the kitchen, which usually results in a chunk of papers being recycled and the majority of them making their way to the in-box of my desk. There they are corralled until the weekend when I have time to seriously consider their importance and take action.

    I once had the intention of taking action on paper every day, filing those pages that I really might reference some day. But, as life would have it, I just got too busy to file every day. I was lucky if I responded to email once a day, much less did something as exciting as filing papers. Now all that paper waits until Sunday when I can sit down, assess my reality, sort, pitch, file and make plans for the next week.

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    I’ve found that a weekly review of everything on my desk and in my in-box, which is actually a clean up, throw out, prioritize and planning session, really serves me very well. The amount of paper that gathers in that six day period is still manageable and processing it helps me get clear about my priorities for the next week. Out of that stack of papers come new to-do items that I add to my running list, papers to be filed, and papers to recycle. By the end of my clean up and review session I know just what I must do that day, what errands I need to run during the week, and where I stand on larger projects. I feel grounded and ready to take action.

    The biggest challenge is getting started with the week session. The task always feels enormous to me, even when there aren’t large volumes of paper. What’s that about? I think it’s about making a commitment to my own order, getting clear about my reality. It’s easier to live in a vague la la land than to face time obligations and challenges. I manage to push past my resistance by reminding myself how good I feel when once again I am grounded with a clear picture and plan for the upcoming week. It’s a mental exercise to get me to pick up the first piece of paper. Once I get going the positive feelings that come from getting organized motivate me to keep going.

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    If you hate paper and continually find yourself buried in a mess of papers of your own making, try the weekly sort, pitch and prioritize method. Make a commitment to bite the paper bullet once a week and watch your paper misery ease and your feeling of empowerment soar. It takes much less time to do than you think it will. If you persist in doing a weekly cleanup, no longer will you be the victim of paper insanity. You’ll be in charge of your paper. People who control their paper are better able to control every other aspect of their lives. That could be you!

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    Last Updated on January 13, 2022

    How to Use Travel Time Effectively

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    How to Use Travel Time Effectively

    Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

    Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

    Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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    1. Take Your Time Getting There

    As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

    But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

    Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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    2. Go Gadget-Free

    This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

    If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

    3. Reflect and Prepare

    Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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    After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

    Conclusion

    Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

    More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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    If you do that, you’ll have a better chance to be who you want to be when you leave.

    Featured photo credit: bruce mars via unsplash.com

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