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3 Steps to Organize Your Thoughts And 10X Your Productivity

3 Steps to Organize Your Thoughts And 10X Your Productivity

Feel like your brain is overwhelmed with too many thoughts? Wondering how to organize your thoughts? You’re not alone.

Our minds are basically organized like human computers. They function to a great extent in much the same way. So, if we want to improve our daily productivity, we need to empty the cache of temporary “files” and reboot for our brains to allow us perform at our peak levels.

Otherwise we can easily experience brain overload with too many circuits firing simultaneously and so many programs (thoughts) working in the shadows that we often “freeze up”. This will make us unable to remember everything or simply process the information in a less efficient manner than we’d like.

It sounds odd but when you stop to consider, it actually makes sense.

By making it a habit to set aside a few minutes each day to empty and organize your brain, you can drastically improve your ability to focus, complete tasks and achieve your goals.

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A streamlined mind is much more effective than a perpetually overloaded one.

In addition, an overloaded brain forgets things, important tasks, details and deadlines. The quality of our output suffers as well. We are simply unable to concentrate and use our intelligence and skills to their highest potential.

As a side benefit, you’ll find better balance, less stress and increased energy. Swirling thoughts cause an enormous amount of stress and prevent our minds from truly ever resting. This results in brain fatigue, which keeps us exhausted and irritable.

Organizing your thoughts isn’t really that difficult. It really only requires a few minutes each day and surprisingly simple tools to help sharpen your brain. Here’re 3 simple steps to super boost your brain power.

1. Choose Your Best Time

Ideally, this process is best done twice each day, first thing in the morning and again before bedtime, but that doesn’t work for everyone.

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Choose the time that works best for you. Any time will work. The key is to do it consistently.

I have found that I need my morning coffee, breakfast and exercise first. My brain has to wake up a bit. I apparently need a caffeine kick, fuel and stress release in order to form coherent thoughts.

2. Choose Your Method of Logging

Any productivity or note-taking apps on your phone will work well to record thoughts and tasks. If you prefer, you can use the voice-recording feature. Even the basic note function works fine.

An organizational program or document, such as Outlook, OneNote, or Evernote on your computer will work as well.

Though I tend to be a “techie” by nature, I still prefer to use a pen and pad for this process. Sometimes the simplest method is the most effective.

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Whatever tool you choose, make sure it’s quick and readily accessible.

3. Quickly Dump Everything You’re Keeping in Your Head

And I mean everything… Not just tasks but thoughts, concerns, questions, and ideas too.

Get it all out. Don’t worry about sorting them, you can do that later. Just get them out of your head so that they can stop spinning around, using up precious brainpower and space.

Once you’re finished, ask yourself if you need or want to act on any of these items today.

If the answer is yes:

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  • Add those tasks to your ongoing task or to-do list (you have one of those right?)
  • Cross them off or remove them.

If the answer is no:

  • Is it an idea? – Add it to an idea file, work notebook, or document to pursue later.
  • Is it really more of a question or concerns you have? – Record it in a journal or notebook to mull over at another time. (If you never go back to consider them, they probably weren’t that important!)

It’s that simple. It should take no more than 5 to 10 minutes!

A Tiny Habit with Great Benefits

When you’re able to let go of thoughts and responsibilities that plague you, you’re no longer constantly preoccupied. You’ll be better able to quiet our mind and enjoy the other parts of our lives.

When you’re not stuck in your head, you can fully engage with the rest of the world outside of you. That’s not bad for a 5 to 10 minutes investment.

    Featured photo credit: Adolfo Félix via unsplash.com

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    Royale Scuderi

    A creative strategist, consultant and writer who specializes in cultivating human potential for happiness, health and fulfillment.

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    Last Updated on August 13, 2020

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

    With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

    1. Evernote

      Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

      2. DropBox

        DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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        3. Audible

          Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

          4. TripIt: Travel Planner

            Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

            5. Lastpass

              “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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              6. Any.Do

                Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

                7. CamCard

                  Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                  8. Flowdock

                    A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                    9. Instapaper

                      The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                      10. Expensify

                        While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                        11. Upwork

                          Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                          The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                          12. Zoom

                            Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                            Bottom Line

                            By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                            Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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