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Last Updated on July 16, 2018

How to Organize Your Thoughts: 3 Simple Steps to 10X Your Productivity

How to Organize Your Thoughts: 3 Simple Steps to 10X Your Productivity

Feel like your brain is overwhelmed with too many thoughts?  You’re not alone.

Our minds are basically organized like human computers. They function to a great extent in much the same way. So, if we want to improve our daily productivity, we need to empty the cache of temporary “files” and reboot for our brains to allow us perform at our peak levels.

Otherwise we can easily experience brain overload with too many circuits firing simultaneously and so many programs (thoughts) working in the shadows that we often “freeze up”. This will make us unable to remember everything or simply process the information in a less efficient manner than we’d like.

It sounds odd but when you stop to consider, it actually makes sense.

In this article, I’ll explain to you why organizing your thoughts is so important and introduce to you 3 simple steps to super boost your brain power.

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Organizing your mind: Why should you care?

By making it a habit to set aside a few minutes each day to empty and organize your brain, you can drastically improve your ability to focus, complete tasks and achieve your goals.

A streamlined mind is much more effective than a perpetually overloaded one.

In addition, an overloaded brain forgets things, important tasks, details and deadlines. The quality of our output suffers as well. We are simply unable to concentrate and use our intelligence and skills to their highest potential.

As a side benefit, you’ll find better balance, less stress and increased energy. Swirling thoughts cause an enormous amount of stress and prevent our minds from truly ever resting. This results in brain fatigue, which keeps us exhausted and irritable.

3 simple steps to organize your thoughts

Organizing your thoughts isn’t really that difficult. It really only requires a few minutes each day and surprisingly simple tools to help sharpen your brain.

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1. Choose your best time

Ideally, this process is best done twice each day, first thing in the morning and again before bedtime, but that doesn’t work for everyone.

Choose the time that works best for you. Any time will work. The key is to do it consistently.

I have found that I need my morning coffee, breakfast and exercise first. My brain has to wake up a bit. I apparently need a caffeine kick, fuel and stress release in order to form coherent thoughts.

2. Choose your method of logging

Any number of apps on your phone will work well to record thoughts and tasks. If you prefer, you can use the voice-recording feature. Even the basic note function works fine.

An organizational program or document, such as Outlook, OneNote, or Evernote on your computer will work as well.

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Though I tend to be a “techie” by nature, I still prefer to use a pen and pad for this process. Sometimes the simplest method is the most effective.

Whatever tool you choose, make sure it’s quick and readily accessible.

3. Quickly dump everything you’re keeping in your head

And I mean everything… Not just tasks but thoughts, concerns, questions, and ideas too.

Get it all out. Don’t worry about sorting them; you can do that later, just get them out of your head so that they can stop spinning around, using up precious brainpower and space.

Once you’re finished, ask yourself if you need or want to act on any of these items today.

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If the answer is yes:

  • Add those tasks to your ongoing task or to-do list (you have one of those right?)
  • Cross them off or remove them.

If the answer is no:

  • Is it an idea? – Add it to an idea file, work notebook, or document to pursue later.
  • Is it really more of a question or concerns you have? – Record it in a journal or notebook to mull over at another time. (If you never go back to consider them, they probably weren’t that important!)

It’s that simple. It should take no more than 5 to 10 minutes!

A tiny habit with great benefits

When we’re unable to let go of thoughts and responsibilities that plague us, we are no longer constantly preoccupied. We are better able to quiet our mind and enjoy the other parts of our lives.

When we aren’t stuck in our head, we can fully engage with the rest of the world outside us.

That’s not bad for a 5-10 minute investment.

    Featured photo credit: Pexels via pexels.com

    More by this author

    Royale Scuderi

    A creative strategist, consultant and writer who specializes in cultivating human potential for happiness, health and fulfillment.

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    Published on April 25, 2019

    How Creativity Can Help You Get Ahead in Life

    How Creativity Can Help You Get Ahead in Life

    Have you ever felt limited in your abilities to do something you really wanted to pursue? Maybe it was an ambition you had, or an idea to start something. Perhaps it was an opportunity that came your way, but you weren’t able to take it because something held you back.

    Often, we’re unable to progress towards our goals because such obstacles stand in the way. We let our limitations stop or overshadow our abilities to see through to a goal.

    Yet, there’s one thing that we rarely think of to use when trying to overcome limitations.

    Creativity.

    What is Creativity?

    When I say creativity, I’m not talking about an innate talent. Creativity is a much needed, but often neglected, skill that everyone has! It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input.

    Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems.

    Everything, including brilliant inventions, cannot come from nothing; it all derives from some sort of inspiration. Creativity works by connecting things together in order to derive new meaning or value.

    From this perspective, you can find creativity at play in many areas.

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    For example, Mark Zuckerburg rapidly became successful by taking the previously existing concept of social media, and combining it with an incredibly simple interface that appealed to a much wider audience. Uber and Lyft combined the idea of a traditional taxi service with an incredibly efficient smartphone app.

    Both of these examples connect different ideas, find common ground amongst the differences, and create a completely new idea out of them.

    That’s creativity in a nutshell, and anyone can improve theirs.

    Limitations are Actually Opportunities

    The advantage of using creativity, is to help you see limitations as opportunities. Take any limitation that you may find yourself facing, is there a way to look at things differently?

    Let me illustrate with an example.

    On the day of my son’s 5th birthday, my wife and I arranged a party for him at a children’s adventure park. His friends and family were all invited, and the plan was to have a long, fun day out to celebrate.

    However, the day didn’t go exactly as planned…

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    At Lifehack, we pride ourselves on a healthy work-life balance, so I wasn’t concerned about taking the day off to celebrate. But, on the big day, a call came through to my phone.

    It was a manager from Lifehack. He excitedly told me that a group of investors were quite interested in our business proposition, and were wanting to meet later that day.

    This was great news! A potential investment could be coming our way. But, I was already miles away from home and the office. Plus, it was my son’s birthday…

    I asked if I could call him back once we got settled into the park.

    To be honest, I was pretty certain I was not going to be able to make it. Asking to reschedule would be a risky request, but there was no way that I was going to miss my son’s party.

    My son could sense something was off, and he asked me what was wrong. So I let him know that I just received a call about a meeting today, but also told him not to worry as today was about celebrating his birthday.

    But like all kids, he continued questioning me…

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    “But daddy, is it important?”

    “No, of course not,” I bluffed.

    Then, with childlike intuition and creativity, he asked: “Can’t you just meet with them at the park?”

    And, then it struck me! This was the idea that I was missing.

    Even though my son didn’t quite understand that it would not be possible for the investors to meet me at the park, it made sense for me to simply do a video call!

    I could miss 25 minutes of the party to do a quick call while the rest of the party walked through the aquarium. And, in the end, that was exactly what happened.

    I called back my teammate and asked him to briefly explain to the investors why I couldn’t be there in person to meet, but would be happy to join via video. I took the call, and was able to spend the rest of the day at the park with my son.

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    Not only did my son enjoy his birthday, his simple idea led to a successful investment meeting that allowed us to get funding for a new project.

    This is where I was able to turn a limitation into an opportunity that enabled me to reach my success.

    Creativity is One Key to Success

    When you use your creative ability to turn your limitations and setbacks into opportunities, you’ll find doors opening for you in areas you may have never imagined.

    Remember, your attitude is also important when it comes to achieving a goal, and tackling a setback or problem. That’s because a positive attitude transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

    Check out this article to learn more about how you can tune your attitude towards positivity.

    So, the next time you’re feeling limited by your abilities, setbacks or challenges, don’t give up. Really look at the situation, and see how you can leverage on your creativity to find an alternative solution.

    Featured photo credit: Photo by William Iven on Unsplash via unsplash.com

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