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How to Manage Common Productivity Traps for Improved Productivity

How to Manage Common Productivity Traps for Improved Productivity

    We continuously push ourselves to get more done and work faster, yet it doesn’t seem to work. What if it’s not that we’re not working fast enough or hard enough, instead it’s just that we fall prey to the numerous productivity traps that eat away at our days.

    The simplest way to improve our productivity is to avoid the most common productivity traps and put better processes into place.

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    Interruptions

    Right at the moment when you get in the zone of some really productive work is when co-workers show up, the phone rings and new message notifications pop up. Your focus is ruined, your mind has to make a mental shift and momentum is gone. Interruptions are difficult to recover from, so the best strategy is to avoid them by effective planning and clear boundaries. Try closing email, silencing your phone, shutting your door and sending a strong message that you’re in “focus mode.”

    Social media

    Social media is a wonderful tool for gathering information, marketing your brand and developing relationships, but any tool that is over-used turns into a time suck. Definitely use social media, it can be valuable, determine its true value relative to other activities you could be doing. Try to limit your Facebook or Twitter time to either one reasonable session or a few mini-sessions per day.

    Over-scheduling

    Most of us in this fast-paced society succumb to over-scheduling of our time. We think our value is determined by how much we pack into our days, but all it really does is cause us more stress. We rush everything and pay attention to nothing. It doesn’t have to be this way. First, say no… a lot. Firmly decline any commitments that don’t have clear value. Also be realistic about how much can be done in any given period of time. We usually underestimate the time necessary for tasks.

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    Multitasking

    We mistakenly believe that we can juggle more than one thing at a time and thus accomplish more, but our brains are not wired that way. There is really no such thing as multi-tasking; it’s really “switch-tasking.” Our brains rapidly switch back and forth, with different items competing for attention and it just doesn’t work. It has been shown that we actually do higher quality work, enjoy it more and get more done if we focus on one thing at a time.

    Low value tasks

    Determine the value of each activity. Do you really need to do everything that you are doing? Eliminate or delegate activities that don’t add much value and aren’t your strengths or that can easily be done by someone else. Make the most of the time you have by working on tasks that add the most value or you truly enjoy.

    Email black-hole

    Email is a fabulous technology invention. I would be lost without it. It’s email technology itself, but our obsession with it that’s the problem. We don’t want to miss anything and don’t want to be seen as incompetent or inconsiderate we don’t fail to respond immediately. It will still be there when you get back and if it’s urgent they’ll call. Turning off email notifications and check your email at pre-determined intervals throughout the day if you can.

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    Low energy

    Energy is the unsung hero of productivity. You can accomplish more and get better results if you have sufficient energy. Maximize your energy by getting plenty of sleep, taking breaks, making healthy food choices and staying hydrated. Getting up from your desk to move, stretch or get a drink will increase energy levels more than another caffeine hit.

    Lack of clarity

    This is often overlooked as a cause of poor productivity, but it might just be the most crucial strategy. Be very clear about the end goal, desired result, potential obstacles, deadlines and the guidelines surrounding it.

    Implementing even one of these strategies can make a huge impact on your productivity. It’s well worth the initial effort.

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    (Photo credit: Businessman trapped on mousetrap via Shutterstock)

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    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

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