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How to Make Productivity Fun

How to Make Productivity Fun
    Balloons are fun. Productivity can be too.

    Having “lived” in the productivity realm for several years now, I know exactly how dry a topic it can be. For those that adopt and stick with a productivity system, there are even more that don’t stick with (or never explore) a system. Finding a productivity system that works for you is hard work – often trial and error – and sticking with one is even harder. But it doesn’t have to be that way if you look at how adopting a productivity system can benefit you over the long haul, rather than judging the proverbial book by its cover.

    I’ve been able to dissect the various aspects of how productivity systems can be a huge asset to your life if you stick with them because of how long I’ve been looking at them. The reason most people adopt a system is because they want to find more time in their lives to do the things that they are passionate about; the things that fulfill them. It’s not about crossing things off of a list on a daily basis – that’s just what appears to happen on the surface. You try to be more productive because you are mindful about what you want. The problem with adopting a system for so many of us is that we get caught up in the “doing” rather than realize it is a means towards the “being” – getting closer to what we really want. And when we get caught up in doing stuff, we’re “doing productive” and not “being productive”. Yet we abandon the system before we allow the long haul benefits to really kick in, which happens after we escape worrying about doing stuff. The system starts to take care of itself more than the other way around. You just have to trust it.

    Trusting anything is something that takes time, but if you can make it fun along the way then the time passes much quicker. But how do you make something as “dry” as productivity…fun?

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    Start With The Small Stuff

    Change: it’s rarely fun. Human beings are averse to change, and throwing one into a productivity mindset is one of the biggest changes possible. So don’t do that.

    Instead, tackle small items from within your newly-adopted system first. Things that seem as mundane as “take out the garbage” or “review phone messages” may be automatic to you at this point, but put them in your system. Check them off as you do them, and start to add other things in there as well that you would do almost without thinking. (Don’t worry, you’ll be able to rid yourself of those items from the system at some point if you choose, but by adding them you’re entering a mindset of using your productivity system in a manner that is as painless as possible.) As you see items get checked off, you’ll feel a sense of accomplishment as they start to add up. You’re rewarding yourself for things you used to do with no visual reward at all. Doing so will encourage you to build upon those successes and will create comfort inside the system. While it may not be incredibly fun for some, it definitely isn’t painful for most.

    Use Fun Tools

    Are you a fan of gadgets? Then use one to manage your productivity, like an iPhone or even a LiveScribe notebook. More of a paper person? Grab yourself a Moleskine and a writing instrument that is a pleasure to use to keep you on track.

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    By using tools you enjoy using, you’ll find that you’ll be better equipped mentally (and physically) to become more productive within a system you’ve chosen. And you’ll have fun using those tools while you do.

    Think Beyond The Lists

    Don’t just make up to do lists. Make up goals that you track. Create a “vision board” to give you a road map to what you want out of your life. Keep a journal of where you’re at each day and review it regularly.

    The lists are there to ensure you have a record of what you decide to do and what you decide not to do. If you look at your to do lists, you’ll see that you accomplish some tasks and either put off or drop others. Essentially, you can use your lists as a reference for your journal of progress – in fact, it is that journal. The lists will evolve every day while the goals and visions will only do so as you and your circumstances evolve. Your lists can have a say in that evolution, so treat them as such. They can lead you to where you want to be or can lead you astray. Be mindful of that when you put them together and look at back at them.

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    Create some goals and some plans for the future – some things that go way beyond your usual lists. Don’t censor yourself. It’s not only a fun exercise, but it can be a real educational one as well.

    The Perception of Fun

    Adopting a system that enables you to be more productive can be a fun adventure. It’s all in how you look at it and the steps you take along the way.

    “Change the way you look at things and the things you look at change.” ― Wayne W. Dyer

    Remember that by putting a system in place that creates a more productive you, you open the doors to channel the mindfulness that will bring you to where you want to be.

    Once you’re there, that’s where the real fun begins.

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    Last Updated on February 18, 2019

    How to Motivate Employees and Boost Team Productivity

    How to Motivate Employees and Boost Team Productivity

    These days, in a world with cognitive, AI, and extraordinary advances, we have failed at the most basic stimulus: motivation. Why do I say so? Just take a look at these statistics:

    58 percent of managers said they didn’t receive any management training as per a CareerBuilder.com survey. Only 12% of employees leave their jobs because of more money. Research indicates that around 80% of employees leave their jobs due to “lack of appreciation”. Due to fear of failing, more than half of American workers don’t take their paid vacations. 53% of Americans are unhappy at work (not engaged). And 1 in 3 are working in a field they don’t like.[1]

    Archaic people management and HR structures are the root cause.

    “If you want to build a ship, don’t drum up the men to gather wood, divide the work, and give orders. Instead, teach them to yearn for the vast and endless sea.” – Antoine de Saint-Exupery

    So how to motivate employees and boost team productivity?

    Here are 3 key things that you can do to motivate your employees and boost team productivity:

    1. Run Your Team/Group/Company like a Lean Startup

    The Lean Startup phenomena by Eric Ries has been socialized across millions all over the globe. In a nutshell, it is a methodology for developing businesses and products, which aims to shorten product development cycles and rapidly discover if a proposed business model is viable; this is achieved by adopting a combination of business-hypothesis-driven experimentation, iterative product releases, and validated learning.[2]

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    Encourage Your Employees

    When you empower your employees (or family members) to do what they deem to be best for a particular roadblock, idea, or improvement, you create magic. You create genuine trust. You enable innovation. The result is happy, inspired employees who feel they have a say in the grand cosmic stage at work.

    Note that increasing the competency level of employees and coaching and mentoring them along the way is key. You yourself, need to do the same. Nourish your brain – and get a mentor that will keep you at the edge of your game.

    Offer Rewards

    Motivation is also intrinsic. The startups I have worked at offered instant rewards — not just fat checks or equity increments, but Oscar-style nominations.

    The non-monetary rewards were actually more coveted, and grandiose: lunch with the CEO, tickets to an Obama fund-raiser, horse-back riding with a world-class equestrian.

    Compare this to a dodgy, corporate, white-cubicle dinosaur that had a “yearly performance review” where both parties dread the conversation. In a world of instant WhatsApp messages, having a conversation about performance, likes and dislikes cannot just happen annually in 60 minutes. Employees need to be rooted in the belief that their manager genuinely cares about them.

    Give Autonomy

    Another key attribute is autonomy. Most employees start brushing their resumes and cruising LinkedIn when their hands are tied in their current positions: approval forms, long meetings, escalations, and more meetings. In the world of agile and scrum masters, deliberating for the sake of deliberating is poison. You will choke the very employees that giddily accepted the job initially to “change the world”.

    Within a reasonable realm of assessment and deep-dives, trust your employees to do the heavy lifting. Give them access to the knowledge, people and resources that help them directly make the choices that will shape the future of your team, and your company.

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    Eliminate yourself as the bottleneck – and interject yourself as a benevolent, servant leader that is the symbol of high-performing organizations.

    2. Apply the 90/90/1 Rule

    I recently saw a video by Deepak Sharma (a leadership adviser) about productivity and this principle stuck with me. Here’s what it’s about:

    Devote the First 90 Minutes of Your Day to Important Project

    For the next 90 days, devote the first 90 minutes of your day to your most important project—nothing else. Do this for yourself and your employees.

    We usually get sucked into the most wasteful, operational activities in the morning which robs our focus, and steers us into an unwanted rabbit hole. So mute your notifications, avoid the temptation to check your exploding inbox, and scroll your Instagram feed later. Instead, focus on that ONE thing that will provide real value to you, your team, or your business/company/home.

    Apply this rule to yourself – and your team. Your team will thank you. Note: If you’re feeling really stretched for time, you can always hack the rule by testing out a “45/45/1” version.

    A To Do Scheduling System

    Another version of this is to use the Kanban concept, developed by Taiichi Ohno, an industrial engineer at Toyota. Kanban is a scheduling system employing boards and cards.

    The most basic version is a canvas with “To-do”, “Doing”, and “Done” boards (or columns). Each activity or task is a “card” that moves from one column to the other. I use Trello (a Kanban-inspired app) that is a key system for my personal and professional life. It allows me to understand my workload, their priority, and due dates.

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    I use importance and effort metrics (scores) for each task to understand what is truly necessary in my life to work on. It negates the FIFO (first-in, first out) paradox that has plagued millions of people. Instead, it allows me to take stock of what is on my plate, and then bite on what truly will move the needle for me, my team, my life, and my company.

    With a limited appetite (at least for some), would you eat the veggies, fries, mashed potatoes and leave the sizzling steak? No, you wouldn’t (unless you are a vegan and ended up in the wrong restaurant).

    Approach your work with a weighted vengeance – and encourage your team to do the same.

    3. Align Passion and Skills to Purpose

    The heart of human excellence often begins to beat when you discover a pursuit that absorbs you, frees you, challenges you, and gives you a sense of meaning, joy and passion.

    “The most fortunate people on earth are those who have found a calling that’s bigger than they are—that moves them and fills their lives with constant passion, aliveness, and growth.” — Richard Leider

    An ace team-member once told me that while she enjoys working for the company we both used to work at, she really hated anything to do with technology. She was more of a “people” person, and did not want to sit behind a desk sifting through lines of code.

    What struck me was that she was in that role for more than a decade and had just spoken up. The good thing is she spoke up. She expressed her desire and interests. And it allowed her to get into a role of her liking within 30 days.

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    Ask If They like What They’re Doing

    If you, or a team member is frustrated, demotivated, or not performing at their best – one of the questions you should ask is whether they like what they are doing. Then genuinely try to help them get to the role they should be in (whether in the same team/company or not).

    There’s a reason why 53% of Americans (and perhaps more or same across the globe) are unhappy at work. A butcher cannot be an ace salad maker. Pursue your passion – and help pave the way for your team. Unlock your potential and theirs. You will command and lead a supercharged team.

    “Your time is limited, so don’t waste it living someone else’s life. Don’t be trapped by dogma – which is living with the results of other people’s thinking. Don’t let the noise of other’s opinions drown out your own inner voice. And most important, have the courage to follow your heart and intuition. They somehow already know what you truly want to become. Everything else is secondary.” – Steve Jobs

    The Bottom Line

    Sometimes, passion has to be ignited. It is dormant, clouded by busy-ness, buried by wrong career choices, and plagued by non-supportive eco-systems. Some will climb out of it, but we as society — and in the case of business teams — incumbent upon the manager/CEO/leader to foster, grow, and nurture the employee.

    Teach her the ropes. Show her the path. Advise him as you would yourself. Let them lead, and make mistakes. Do not fear them, rather make them the leader you would want to become.

    For your not-so-great team members, understand that it is not personal, it is just not a good fit. Help them move on to the pastures they would be fit to graze on. Hence, hire slow (and fire fast).

    Your team is a reflection of you. Boosting their confidence and helping them achieve the impossible is motivation. Focus on that, and you will have a productive team that you and your company will be proud of.

    More Resources About Team Management

    Featured photo credit: rawpixel via unsplash.com

    Reference

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