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How to Maintain Focus Even With Distractions

How to Maintain Focus Even With Distractions

I work from home and I can’t think of a place with more distractions than my messy, laundry-piled, pet-filled, toddler tornado of a home. There is always something else I could be doing, and there is often a chore I’m in the middle of, but somehow I’ve come up with a system that allows me to maintain focus at “work” even though there’s chaos right outside my office door. Here’s how I’ve done it:

Sometimes you have to get rid of all the bullshit in your life, and just focus on the things that make you a better person.

    1)   Set up your work-space—I can’t overestimate the importance of setting up your workspace. If your office is cluttered and disorganized, you’ll spend lots of extra mental energy just attempting to focus on the task at hand while psychologically, all you really want to do is clean, sort, and organize the huge pile in the corner. Our psyches crave order, so when your office is orderly, you know where to find what you need, and it’s clear to you what to put your attention on next (your inbox or your high priority activities list), you’re much more likely to be able to focus on the task at hand.

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    If organizing your office sounds overwhelming, I recommend asking for help from a co-worker, friend, or family member, and if that doesn’t work, then hire someone to help you get organized. If you need a book for motivation, I love “Getting Things Done” by David Allen.

    2)   Protect your space from intrusions and common distractions—When I first started working from home my husband would unexpectedly walk into my office and start asking me questions about household stuff. At first I just thought it was annoying, but later I realized that these interruptions greatly reduce my productivity. So I had a little talk with my hubby and I established a “my workspace is sacred” rule. When I’m in my office with the door shut, the only interruptions should be for emergencies or very urgently needed information. Even my 2 ½ year old daughter respects my office space and knows that when I’m working, she’s not to disturb me.

    This kind of boundary setting shouldn’t stop at physical interruptions though. You also need to turn off your personal phone, put the answering machine on your office phone (check messages and return calls no more than twice a day), and definitely turn off the “new mail” indicator on your computer. Checking your email every time there’s a new message is a huge waste of time and completely derails your focus.

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    3)   Set the expectations of the people you work with—If you work in an office setting, you might experience intrusions and interruptions from co-workers or your boss. Let the people in your office know that interruptions reduce your productivity and you’d like to minimize them. Set up systems that will work for you and your co-workers.

    For instance, you might tell everyone that you’ll check your email and respond to emails at 11am and 3pm every day, rather than responding to each message individually throughout the day. You may even implement a coding system by which people can indicate high importance and time sensitive emails vs. low importance get to it whenever you can emails.

    4)   Strategize redirection ahead of time—If there’s an interruption you can anticipate, figure out a way to redirect ahead of time. Send a co-worker to someone else who’s working on the project, ask them for a more detailed analysis, or schedule another time to talk. Sometimes even delegating more responsibility to the concerned party can allay their fears and lighten your load.

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    Reminding people that they too have power and that you can’t attend to every detail boosts their responsibility and trains them not to rely so heavily on you.

    5)   Take a moment to address the distraction—There are times when my daughter is home and she’s in distress and needs me right away. I understand that, and by taking a moment to connect with her, I’m actually teaching her that I’m available when she really needs me, which ultimately reduces the number of interruptions.

    “Oh, you hurt yourself! Do you need a hug? I love you so much. I’m sorry you hurt yourself. Are you having fun playing with Grammy? I’m working right now, so I can’t play with you, but I bet Grammy will read you a story or do a puzzle with you!” Off she toddles happily.

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    Responding to your co-worker might sounds slightly different, “I know you’re concerned about the report, but I’m working on something else right now, can we schedule a time to talk about this later this afternoon? How about 4:00?” Jot it in your calendar, and get right back to your previous work.

    6)   Establish a regular reminder for your high priority activities—Working for myself means that I have to prioritize everything for myself, which I find quite challenging. So, in my moments of clarity, when I know what’s most important to my business, I create to do lists and mark the high priority items as such. Then, every time I find myself with unscheduled time, I revisit my “high priority” items and work through them one by one.

    I find it easy enough to check my list when I have time, but if you just never seem to get around to it, set a particular time of day or an alarm or send yourself an email reminder to check on those items that make the difference for you between success and failure.

    I hope these strategies are helpful for you and I would love to know what you think of them! Please leave me a comment below and have a great and productive day.

    Warmly, Shelly

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    Last Updated on March 15, 2019

    How to Be a Leader Who Is Inspiring and Influential

    How to Be a Leader Who Is Inspiring and Influential

    When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

    Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

    In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

    What Makes a Leader Fail?

    A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

    If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

    And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

    What Is Effective Leadership?

    Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

    Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

    Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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    “… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

    How to Be an Inspiring and Influential Leader

    To be an inspiring and influential leader requires:

    1. Courage

    The late poet Maya Angelou once said,

    “Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

    Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

    For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

    In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

    It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

    Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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    2. A Commitment to Face Your Internal Demons.

    If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

    The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

    To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

    3. A Willingness to Accept Feedback

    Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

    Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

    4. Likability

    Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

    When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

    Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

    So, likability is important for both the leader and the people she leads.

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    5. Vulnerability

    Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

    When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

    6. Authenticity

    Authenticity is about living up to one’s stated values in public and behind closed doors.

    Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

    7. A True Understanding of Inspiration

    Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

    Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

    Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

    Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

    As explained in the article True Leadership: What Separates a Leader from a Boss:

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    “A leader creates visions and motivates team members to work together towards the same goal.”

    8. An Ability to See the Humanity in Others

    Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

    This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

    9. A Passion for Continual Learning

    Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

    These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

    Influential leaders proactively seek out opportunities for learning.

    The Bottom Line

    No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

    Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

    More Resources About Effective Leadership

    Featured photo credit: Markus Spiske via unsplash.com

    Reference

    [1] Harvard Business Review: How to Be an Inspiring Leader

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