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How to Maintain Focus Even With Distractions

How to Maintain Focus Even With Distractions

I work from home and I can’t think of a place with more distractions than my messy, laundry-piled, pet-filled, toddler tornado of a home. There is always something else I could be doing, and there is often a chore I’m in the middle of, but somehow I’ve come up with a system that allows me to maintain focus at “work” even though there’s chaos right outside my office door. Here’s how I’ve done it:

Sometimes you have to get rid of all the bullshit in your life, and just focus on the things that make you a better person.

    1)   Set up your work-space—I can’t overestimate the importance of setting up your workspace. If your office is cluttered and disorganized, you’ll spend lots of extra mental energy just attempting to focus on the task at hand while psychologically, all you really want to do is clean, sort, and organize the huge pile in the corner. Our psyches crave order, so when your office is orderly, you know where to find what you need, and it’s clear to you what to put your attention on next (your inbox or your high priority activities list), you’re much more likely to be able to focus on the task at hand.

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    If organizing your office sounds overwhelming, I recommend asking for help from a co-worker, friend, or family member, and if that doesn’t work, then hire someone to help you get organized. If you need a book for motivation, I love “Getting Things Done” by David Allen.

    2)   Protect your space from intrusions and common distractions—When I first started working from home my husband would unexpectedly walk into my office and start asking me questions about household stuff. At first I just thought it was annoying, but later I realized that these interruptions greatly reduce my productivity. So I had a little talk with my hubby and I established a “my workspace is sacred” rule. When I’m in my office with the door shut, the only interruptions should be for emergencies or very urgently needed information. Even my 2 ½ year old daughter respects my office space and knows that when I’m working, she’s not to disturb me.

    This kind of boundary setting shouldn’t stop at physical interruptions though. You also need to turn off your personal phone, put the answering machine on your office phone (check messages and return calls no more than twice a day), and definitely turn off the “new mail” indicator on your computer. Checking your email every time there’s a new message is a huge waste of time and completely derails your focus.

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    3)   Set the expectations of the people you work with—If you work in an office setting, you might experience intrusions and interruptions from co-workers or your boss. Let the people in your office know that interruptions reduce your productivity and you’d like to minimize them. Set up systems that will work for you and your co-workers.

    For instance, you might tell everyone that you’ll check your email and respond to emails at 11am and 3pm every day, rather than responding to each message individually throughout the day. You may even implement a coding system by which people can indicate high importance and time sensitive emails vs. low importance get to it whenever you can emails.

    4)   Strategize redirection ahead of time—If there’s an interruption you can anticipate, figure out a way to redirect ahead of time. Send a co-worker to someone else who’s working on the project, ask them for a more detailed analysis, or schedule another time to talk. Sometimes even delegating more responsibility to the concerned party can allay their fears and lighten your load.

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    Reminding people that they too have power and that you can’t attend to every detail boosts their responsibility and trains them not to rely so heavily on you.

    5)   Take a moment to address the distraction—There are times when my daughter is home and she’s in distress and needs me right away. I understand that, and by taking a moment to connect with her, I’m actually teaching her that I’m available when she really needs me, which ultimately reduces the number of interruptions.

    “Oh, you hurt yourself! Do you need a hug? I love you so much. I’m sorry you hurt yourself. Are you having fun playing with Grammy? I’m working right now, so I can’t play with you, but I bet Grammy will read you a story or do a puzzle with you!” Off she toddles happily.

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    Responding to your co-worker might sounds slightly different, “I know you’re concerned about the report, but I’m working on something else right now, can we schedule a time to talk about this later this afternoon? How about 4:00?” Jot it in your calendar, and get right back to your previous work.

    6)   Establish a regular reminder for your high priority activities—Working for myself means that I have to prioritize everything for myself, which I find quite challenging. So, in my moments of clarity, when I know what’s most important to my business, I create to do lists and mark the high priority items as such. Then, every time I find myself with unscheduled time, I revisit my “high priority” items and work through them one by one.

    I find it easy enough to check my list when I have time, but if you just never seem to get around to it, set a particular time of day or an alarm or send yourself an email reminder to check on those items that make the difference for you between success and failure.

    I hope these strategies are helpful for you and I would love to know what you think of them! Please leave me a comment below and have a great and productive day.

    Warmly, Shelly

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    Last Updated on January 24, 2020

    10 Good Habits To Have in Life To Be More Successful

    10 Good Habits To Have in Life To Be More Successful

    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

    That’s why I would share 10 good habits to have to be more successful in life.

    1. Begin Your Day with Meditation

    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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    2. Be Grateful for What You Have

    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

    3. Smile

    Can you pause and smile before you continue reading this?

    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

    Can you smile again?

    4. Start Your Day with a Healthy Breakfast

    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

    5. Exercise Daily

    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

    6. Manage Your Time as You Manage Your Finance

    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme:[5]

    • Monday – Management
    • Tuesdays – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    7. Set Daily Goals with Intentions

    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    Be intentional about your daily goals!

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest with All Prudence

    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    10. Budget and Track Your Spendings

    Benjamin Franklin warned of taking the precaution of little expenses. He said,

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

    The Bottom Line

    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

    More About Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

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    Reference

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