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How to Maintain Focus Even With Distractions

How to Maintain Focus Even With Distractions

I work from home and I can’t think of a place with more distractions than my messy, laundry-piled, pet-filled, toddler tornado of a home. There is always something else I could be doing, and there is often a chore I’m in the middle of, but somehow I’ve come up with a system that allows me to maintain focus at “work” even though there’s chaos right outside my office door. Here’s how I’ve done it:

Sometimes you have to get rid of all the bullshit in your life, and just focus on the things that make you a better person.

    1)   Set up your work-space—I can’t overestimate the importance of setting up your workspace. If your office is cluttered and disorganized, you’ll spend lots of extra mental energy just attempting to focus on the task at hand while psychologically, all you really want to do is clean, sort, and organize the huge pile in the corner. Our psyches crave order, so when your office is orderly, you know where to find what you need, and it’s clear to you what to put your attention on next (your inbox or your high priority activities list), you’re much more likely to be able to focus on the task at hand.

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    If organizing your office sounds overwhelming, I recommend asking for help from a co-worker, friend, or family member, and if that doesn’t work, then hire someone to help you get organized. If you need a book for motivation, I love “Getting Things Done” by David Allen.

    2)   Protect your space from intrusions and common distractions—When I first started working from home my husband would unexpectedly walk into my office and start asking me questions about household stuff. At first I just thought it was annoying, but later I realized that these interruptions greatly reduce my productivity. So I had a little talk with my hubby and I established a “my workspace is sacred” rule. When I’m in my office with the door shut, the only interruptions should be for emergencies or very urgently needed information. Even my 2 ½ year old daughter respects my office space and knows that when I’m working, she’s not to disturb me.

    This kind of boundary setting shouldn’t stop at physical interruptions though. You also need to turn off your personal phone, put the answering machine on your office phone (check messages and return calls no more than twice a day), and definitely turn off the “new mail” indicator on your computer. Checking your email every time there’s a new message is a huge waste of time and completely derails your focus.

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    3)   Set the expectations of the people you work with—If you work in an office setting, you might experience intrusions and interruptions from co-workers or your boss. Let the people in your office know that interruptions reduce your productivity and you’d like to minimize them. Set up systems that will work for you and your co-workers.

    For instance, you might tell everyone that you’ll check your email and respond to emails at 11am and 3pm every day, rather than responding to each message individually throughout the day. You may even implement a coding system by which people can indicate high importance and time sensitive emails vs. low importance get to it whenever you can emails.

    4)   Strategize redirection ahead of time—If there’s an interruption you can anticipate, figure out a way to redirect ahead of time. Send a co-worker to someone else who’s working on the project, ask them for a more detailed analysis, or schedule another time to talk. Sometimes even delegating more responsibility to the concerned party can allay their fears and lighten your load.

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    Reminding people that they too have power and that you can’t attend to every detail boosts their responsibility and trains them not to rely so heavily on you.

    5)   Take a moment to address the distraction—There are times when my daughter is home and she’s in distress and needs me right away. I understand that, and by taking a moment to connect with her, I’m actually teaching her that I’m available when she really needs me, which ultimately reduces the number of interruptions.

    “Oh, you hurt yourself! Do you need a hug? I love you so much. I’m sorry you hurt yourself. Are you having fun playing with Grammy? I’m working right now, so I can’t play with you, but I bet Grammy will read you a story or do a puzzle with you!” Off she toddles happily.

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    Responding to your co-worker might sounds slightly different, “I know you’re concerned about the report, but I’m working on something else right now, can we schedule a time to talk about this later this afternoon? How about 4:00?” Jot it in your calendar, and get right back to your previous work.

    6)   Establish a regular reminder for your high priority activities—Working for myself means that I have to prioritize everything for myself, which I find quite challenging. So, in my moments of clarity, when I know what’s most important to my business, I create to do lists and mark the high priority items as such. Then, every time I find myself with unscheduled time, I revisit my “high priority” items and work through them one by one.

    I find it easy enough to check my list when I have time, but if you just never seem to get around to it, set a particular time of day or an alarm or send yourself an email reminder to check on those items that make the difference for you between success and failure.

    I hope these strategies are helpful for you and I would love to know what you think of them! Please leave me a comment below and have a great and productive day.

    Warmly, Shelly

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    Last Updated on May 26, 2020

    Top 10 Reasons Why People Don’t Reach Their Goals

    Top 10 Reasons Why People Don’t Reach Their Goals

    With everything that happens around us, it is sometimes difficult to reach our goals. This is compounded if you have any of the reasons on the list below.

    Luckily, in addition to the top 10 reasons why people don’t reach their goals, I’ve included a quick fix for each of them. So let’s get to it.

    1. Creating Vague Goals

    When you don’t know where you are going, it is really hard to get there. Many people set themselves up for failure when they set goals that are unclear. “I want to lose weight” sounds like a great goal but the people who set this kind of goal will never reach it. It is not because the people are not motivated or disciplined but because the goal is too general. Do you want to lose 5 lbs or 50 lbs?

    Quick Fix:  Set SMART goals by being Specific, making sure they are Measurable, Achievable and Realistic, and last but not least — give yourself a Time deadline. If you want to go one step further, you may want to read The Missing Letter in Your Smart Goals.

    2. Lacking a Higher Purpose

    Goals can be set on any topic imaginable but if you don’t have a higher purpose, it makes it is easy to give up once the initial motivation and excitement wears off. Understanding how your goal is relevant to you allows you to persevere even when the going gets tough.

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    Quick Fix: When setting your SMART goal, ask yourself how the goal is relevant to your life and what you want to achieve.

    3. Procrastinating

    Even when you have SMART goals that are relevant to your purpose, if you don’t get started, you’ll never achieve your goal. One of the most dangerous phrases is “I’ll do it later.”

    Quick Fix: Make sure the goal has been broken down into manageable pieces and then start right away. Here are 11 Practical Ways to Stop Procrastination.

    4. Not Taking Responsibility

    Things will go wrong. That’s a fact of life. When something comes up and you don’t achieve your goal, who do you blame? Your boss who kept you at work late so you couldn’t work on your book or maybe the horrible weather that stopped you from going to the gym. If it’s not your fault, there is nothing you can do, right?

    Quick Fix: Own up to not reaching your goals. When you take responsibility, you’ll become resourceful knowing that you have control over the attainment of your goals.

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    5. Listening to People Who Discourage You

    When you go for your goals, especially the big ones that really count and fit in with your purpose in life, it is inevitable that people will discourage you. There are many reasons for this: concern, jealousy, ignorance, etc. How many goals have already been given up on because other people decided they were not worth pursuing?

    Quick Fix: This one is easy. As long as you know the purpose for your goal, ignore the naysayers. You can take what they are saying into consideration but make sure you make the final choice.

    6. Starting Too Many Projects

    I’m a starter. That sounds like a good thing but not when you start too many things, you don’t end up finishing many of them. This usually stems from the fear of missing out (FOMO) or being someone who has many ideas.

    Quick Fix: Understand that you have a limited amount of time and that you can’t do everything. To deal with FOMO, realize that by not finishing, you are missing out on all the opportunities that open up when you finish the projects you are working on.

    7. Being Negative

    If you think you’re not going to make it, then you’re probably not going to make it. If you don’t believe you’re going to reach your goal, then when you fail, it is expected which makes it easy to stop trying. When you are optimistic and a setback occurs, you focus your energy on finding solutions because you truly believe there is one. If you believe that you suffer from bad luck, check out this article.

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    Quick Fix: Consider the idea that optimism and pessimism are both expectations of the future. Each are equally likely to be true but which belief will help you lead a happier more fulfilled life? Instead of wasting your energy on complaining, spend that energy on learning.

    8. Being Selfish

    There are people out there that think it is silly to help others. They believe in taking and not giving. They are misers with their time, money and knowledge and are only interested in opportunities where they stand to benefit. Most big goals require the help of others and it is very difficult to help people who only care about taking.

    Quick Fix: Serve others first. Always look for ways to add value to other people.

    9. Surrounding Yourself with People Who Don’t Reach Their Goals

    You are who you associate with. This may be hard to swallow for some people and there are always exceptions to the rule but for the most part, we act in accordance with the people around us. This comes from the strong ad natural desire to belong and to be accepted (think of all the dumb things you did in high school just to fit in).

    Quick Fix: Associate with people who always reach their goals.

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    10. Watching Too Much TV

    Not all TV is bad but if you are watching TV then most likely you are not doing anything to move one step closer to your goal. The problem with TV these days is that it is captivating. There are programs for all interests and hobbies and the shows keep getting better and better. Those who watch alot of TV usually don’t reach their goals and perhaps people watch TV because they don’t have any goals.

    Quick Fix: Shut off the TV. Cancel the cable. Pick up a book that will help you move one step closer to your goal. Here are 6 Steps to Remove TV from your Life.

    Do you have anything to add? What do you think are the reasons why people don’t reach their goals and what are your thought about the 10 reasons we have listed here. Feel free to give your own effective quick fixes for the different reasons in the comments section below.

    Featured photo credit: Kyle Glenn via unsplash.com

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