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How to Improve Performance and Maintain Productivity at the Same Time

How to Improve Performance and Maintain Productivity at the Same Time


    Fortunately, this article isn’t going to start with an embarrassing confession that I’ve let the car’s tank run dry and found myself stranded at the side of the road… I’ve only ever done that once and I was barely out of nappies! (Honest)

    Instead, I’m going to look at the idea that cars do need filling up.

    Yeah, I know. Obvious…right?

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    The thing is, when we’re planning journeys we all too often do something which is barely more sophisticated than estimating how long the journey is on a map, and (assuming an average cruising speed of 50 MPH) dividing that by 50 to figure out how long the journey will take. Then we get surprised by the fact that it always take longer than that.

    How much longer?

    Well…generally longer than that by the length of time we needed to stop — and that is either for us (food/water/washroom break) or the car we’re driving (filling it with gas). I’m one of those impatient people who regards time spent filling up the car’s tank as wasted time — time not spent actually getting where I’m going.

    It isn’t, of course. Because if we dont fill the tank, we don’t get anywhere at all.

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    So we learn.

    We learn to add time for tasks that don’t actually do something (like get us somewhere) but which subsequently allow us to do something (like filling up the car). These are referred to as “Performance Tasks” and “Maintenance Tasks”, respectively.

    “Without the latter, the former can’t happen. Without the former, there’s no point in the latter.”

    There is, of course, a balance to be struck. Too much Performance Tasks and you end up performing less than your best because you keep having to stop performing and maintain. That’s the equivalent of entering a race, performing brilliantly so that you’re leading during the whole thing and then realising you’ve got to stop for 10 minutes to fill up with gas. On the other hand too many Maintenance Tasks and not enough performance and you don’t achieve anything at all.

    The seduction of this latter option is dangerous though, because it is all too easy to think you’re doing something because, well…you’re doing something. It’s just not something that directly leads to an outcome. You can be desperately busy without getting anywhere. Just ask almost anyone who rushes around saying, “There aren’t enough hours in the day!”

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    So what to do about it?

    This is an experiment worth trying; I’m doing it myself. Break down each project into tasks in the good old-fashioned way and then to decide task by task if it’s a Performance Task or a Maintenance Task. I colour-code blue on the ‘task wall’ if it’s a Maintenance Task and Performance Tasks are colur-coded pink. (Note: There’s no great significance to this choice of colour, it was just the first set of Post-It notes that came to hand!)

    Then, when figuring out what to do next at any point, I simply think about how my energy levels are. Why? Because my experience is that Maintenance Tasks can be done when you’re half asleep. If I’m below par, then I grab a blue task to do; otherwise I grab pink.

    Importantly, I have to decide on my energy levels before I look at the list of tasks to be done – no picking and choosing based on what sound interesting.

    The key thing is that it means I force myself to do the blue coloured tasks. Around my office, for example, we’d all rather get things done than prepare things — pink rather than blue, Performance rather than Maintenance. But your mileage may vary. It might help to spend a week or two looking at what tasks you do by preference and classify them after you’ve done them so that you get a feel for your natural instincts.

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    And then force yourself to do the opposite.

    So far the experiment is proving very useful — coloured Post-It notes and all.

    (Photo credit: Gas Full Meter via Shutterstock)

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    Last Updated on May 7, 2021

    Productivity Boost: How to start your day at 5:00 AM

    Productivity Boost: How to start your day at 5:00 AM

    I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

    Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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    Relocate your alarm clock.

    Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

    Scrap the snooze.

    The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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    Change up your buzzer

    If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

    Make a puzzle

    If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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    Get into a routine

    Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

    Have a reason

    Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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    As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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