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How To Get Things Done While Being Mindful

How To Get Things Done While Being Mindful

    As you venture your way into 2012 and try to reach the goals, make the habits, and finish up the projects that you have outlined for yourself, you may start to see a bit of stress and overwhelm building up in your life. You become so concentrated on what you have setup for yourself to accomplish during the year that the “less important things” fall by the wayside.

    Most productivity gurus will tell you that this is a good thing; to make sure that they things that you are working on are the things that you want to do, are good at, and are important. It makes sense to concentrate on the things that keep you energized and creative. But, we may that because of all the attention we are giving to our “big ideas” we start to lose touch with some of the other things in life that are important.

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    We have to accomplish the things that we have set out for ourselves all while staying mindful of what is important to us in our lives. And, boy, it can be tough sometimes.

    Make a list

    David Allen talks about our “Areas of Focus.” These are all the areas in our life that we deem important and that need attention to ensure that we are operating at a certain level of productivity with the least amount of stress.

    GTD is so useful, at least for this geek, because it concentrates on the lower levels of productivity first; tasks and projects. It’s a bottom-up approach that helps one “clear the decks” so they can start to look at the higher levels of their lives (ie. Areas of Focus).

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    This is where some GTD practitioners get stuck. They concentrate on the task and project portion so much that they forget the higher levels. It’s important to get your deck clear as soon as possible, that is, closing all your open loops and making sure that you have everything on the task and project level accounted for.

    Then you can list the areas of your life and start to find balance.

    I make the list of my Areas of Focus in a mindmap and then review it at least once a month with my weekly review. Sometimes, especially if you are feeling extra unbalanced in your life, you may need to pull this list out to re-ground yourself.

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    My list:

    • Work
    • Home
    • Husband
    • Lifehack
    • DevBurner
    • Finances
    • Health and vitality
    • Spirituality
    • Learning
    • Pets

    Take some time and quiet yourself

    I noticed yesterday that most times I only think of myself. What am I going to do today? What am I going to write about? How will I have enough money for that? Am I going to make it this year?

    This constant, selfish self-talk had me wake up with a slight realization. I need to stop. And when I stop, I will think of others in my life. I don’t mean thinking of others in the way of “how am I going to do ‘x’ to help them.’ I’m talking about an honest look at the person or situation for what it is.

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    You’d be surprised how often your mind is selfish. What will surprise you even more is that when you stop and think about others, many things that you may have been ignoring start to show up like realizing your anniversary is coming up, that you haven’t seen your friends in-the-flesh for several weeks, or haven’t talked to anyone in your family recently.

    Wash, rinse, and repeat

    The only way to stay mindful while accomplishing your goals this year is to make sure that you get in the habit of reviewing your Areas of Focus and stopping to reflect and think of things other than yourself.

    Our minds are constantly on; analyzing and troubleshooting everything around us. It’s a good thing that they are so powerful. But we have to use them vigilantly to ensure that we are paying attention to the right things and doing the right things in our lives. You can only make sure this happens by repeatedly evaluating your focus.

    Conclusion

    If you have been on the productivity kick for any period of time, you know just how hard it can be to stay focused as well as focus on the right things. The only way that I have found to keep this going is to make sure that you have defined what your focus should be and then stopping yourself and become mindful of it. Hopefully with this type of practice you can accomplish your goals this year knowing that what is important to you isn’t being ignored.

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    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

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