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How to Get Organized in Spite of Yourself

How to Get Organized in Spite of Yourself

    “He who knows others is wise, he who knows himself is enlightened” – Lao Tzu

    One of the first steps in change is awareness — understanding how and why you do things the way you do.

    But why is it important to know yourself?

    Awareness of self…empowers.

    It creates space and understanding for decisions to be made. Decisions on how to move forward or decisions on how to change. Self-awareness gives us a starting point, a place to work from.

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    In Sunny Schlenger and Roberta Roesch’s book “How to be organized in spite of yourself”, they explain that everybody can be identified by a different operational style and knowing what your personal style is can be a good starting place if you feel the need to organize your work life.

    In the book, people are classified by the following Time Styles:

    Hopper: A person who generally has many projects on the go at once and likes to works on all simultaneously. They constantly jump from task to task without finishing any of them.

    Perfectionist Plus: The Perfectionist Plus gets so involved in their projects and believe they can do everything right that they rarely finish a project on time. Even when they do finish a job, they are usually dissatisfied with the outcome.

    Allergic to Detail: They would much rather formulate the plans than carry them out. This type is very weak on follow through.

    Fence Sitter: The Fence Sitter leaves most things to chance because they are incapable to making a decision and worry whether their decisions will be the correct ones.

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    Cliff Hanger: These people thrive on excitement, delay everything to the last minute and usually need a deadline to complete anything.

    Identify your own style. When I identified myself and my style of working, I realized that it wasn’t so much a character flaw as I had previously believed, but a recognizable style that probably one-fifth of the population of the world share with me. Knowing this allowed me to (firstly) not be so hard on myself but it also put me in a position of power to allow me to learn to work with it.

    Here are a few tips to help you work better with your each style

    Hopper:Slow down. Eliminate distractions and interruptions.Do high priority tasks when you have most energy. Break projects down into mini-goals.

    Perfectionist Plus: Identify and focus on your highest priorities. Anything else does not need high attention to detail. Learn to say “no” and to delegate.

    Allergic to detail: Create simple, basic routines, set reminders, break up tasks into smaller goals, and schedule tasks.

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    Fence Sitter: Understand that there really are no bad decisions. Break down decisions into small steps, pinpoint your fears, and get familiar with your gut feeling.

    Cliff Hanger: Schedule time for tasks. Become aware of how long they really take, check your to-do list regularly to ensure you are not procrastinating on important tasks.

    How do you spend your time?

    Another important factor is to see how you currently spend your time. We all work hard — we spend many hours each day on tasks and projects that need to be done.

    But are there tasks that could be eliminated?

    Are we perhaps spending too much time on certain jobs? Identifying how you spend each moment of the day can be very enlightening.

    When the end of the work day comes and you think you know how the day was spent, do you remember that you spent twenty minutes chatting to your work colleagues about the football game or the fact that you spent thirty minutes on social media? What about the time spent at two meetings that didn’t really affect your job? Could you have read the meeting minutes rather than attend it personally?

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    Analyzing how the hours of each day were spent will allow you to make better decisions about your time going forward.

    This can be done by using a paper time sheet where you detail all of the things that you spent time on during the day or you can download an electronic time-sheet from the Internet that will monitor all that you do on your computer during the day.

    Know Thyself

    When you discover more about your personal style and how you currently spend your time you will be in a more powerful position to make more informed decisions about how you can work at your best.

    As for my style, it turns out that I am both a Hopper and Allergic to Detail. Confusion, disorder, chaos, disarray were all words that described me in the past. Getting organized has been life-changing for me. It has been the facilitator of my personal success — and believe me when I say that if I can do it, anyone can!

    (Photo credit: Document folders sorted via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on September 23, 2020

    5 Reasons for Your Facebook Addiction (and How to Break It)

    5 Reasons for Your Facebook Addiction (and How to Break It)

    Facebook is embedded into lives around the world. We use it to connect with friends, share important milestones, and check in with the news. However, what may seem like harmless scrolling can become harmful if it takes up inordinate amounts of time and turns into a Facebook addiction.

    The first step to breaking any bad habit is to understand the symptoms and psychological triggers that made you pick up the habit in the first place. Below you’ll find the common causes, and the good news is that, once you’ve identified them, you can implement specific strategies to get over your Facebook addiction.

    Symptoms of a Facebook Addiction

    Do you find that the first thing you do when you wake up is grab your phone and scroll through Facebook? Is it the last thing you see before falling asleep? You may have a Facebook addiction. Here are some more of the signs and symptoms[1]:

    • You end up spending hours on Facebook, even when you don’t mean to.
    • You use Facebook to escape problems or change your mood.
    • You go to sleep later because you’re glued to your screen.
    • Your relationships are suffering because you spend more time on your phone than you do talking with the people you care about.
    • You automatically pull out your phone when you have free time.

    You can check out this TED Talk by Tristan Harris to understand how Facebook and other social media gain and hold our attention:

    Psychological Reasons for a Facebook Addiction

    A compulsive Facebook addiction doesn’t come out of nowhere. There are often root causes that push you into Facebook, which can ultimately manifest as an addiction once you become dependent on it. Here are some of the common causes.

    Procrastination

    Facebook can cause procrastination, but many times, your tendency to procrastinate can lead you to scrolling through your Facebook feed.

    Facebook capitalizes on your tendency to procrastinate[2] by incorporating a news feed with an infinite scroll. No matter how far down you go, there will always be more memes and status updates to keep you distracted from whatever you should be doing.

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    Thus, it might be helpful to change your perception of Facebook. Instead of looking at it like a place to be social or kill time, frame Facebook as the enemy of your productivity and purpose. Doesn’t sound as tempting now, right?

    Loneliness or Indecision

    Facebook resembles a boring reality TV show that is on full display during every hour of the day. Do you really need to tell everybody what you ate for lunch? I doubt it.

    You don’t share such trivial details to add value to people’s lives. You’re likely doing it because you’re lonely and in need of attention or approval[3].

    Seeking opinions from your friends could be a sign of indecision or low self-confidence. If you get a bad suggestion, then you can conveniently blame somebody else, thus protecting your ego.

    Social Comparisons

    Social comparison is a natural part of being human[4]. We need to know where we stand in order to judge our rank among our peers. And Facebook has made this all too easy.

    When we get into Facebook, our brains are bombarded by hundreds of people to compare ourselves to. We see our cousin’s amazing vacation to Europe, our friend’s adorable baby, our brother’s new puppy, etc. Everything looks better than what we have because, of course, people are only going to post the best parts.

    This extreme form of social comparison with a Facebook addiction can, unfortunately, lead to depression. One study pointed out that “people feel depressed after spending a great deal of time on Facebook because they feel badly when comparing themselves to others”[5].

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    People-Pleasing

    Facebook takes advantage of your desire for instant gratification[6]. Your brain receives a dopamine hit every time you see that red notification light up. Dopamine is a chemical in your brain that causes you to seek pleasure from things.

    Pleasure sounds nice in theory, but dopamine is responsible for self-destructive behavior if overproduced. Thus, becoming a slave to your notifications can destroy your self-control in a hurry.

    If that wasn’t bad enough, the human desire to be liked and accepted is at play, too. Every time you get a “Like,” your brain decides that means somebody likes you. Keep this up and you’ll turn into an addict desperate for another “hit.”

    Fear of Missing out (FOMO)

    Facebook wrecks your focus by preying on your fear of missing out. You check your Facebook feed during a date because you don’t want to miss any interesting updates. You check your messages while you drive because a friend might have something exciting to share.

    One study found that “a high level of fear of missing out and high narcissism are predictors of Facebook intrusion, while a low level of fear of missing out and high narcissism are related to satisfaction with life”[7].

    Therefore, while you may feel temporarily glad that you didn’t miss something, research shows that FOMO will actually reduce your overall life satisfaction.

    How to Break a Facebook Addiction

    Now that you know some of the causes of a Facebook addiction, you may be ready to break it. If so, follow these 5 steps to get over your addiction and improve your mental health.

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    1. Admit the Addiction

    You can’t fix a problem if you deny it exists. Don’t beat yourself up, but do try and be honest enough to admit you’re a Facebook addict. If it makes you feel any better, I’m a recovering addict myself. There is no reason to be ashamed.

    Telling a trusted friend might help you stay accountable, especially if they share your goal.

    2. Be Mindful of Triggers

    In order to discover the triggers that lead you to use Facebook, ask yourself the following questions. It may be helpful to write them down at a journal.

    • What did I do? (scrolling, sharing, notification checking, etc.)
    • When did I do it? (down-time at work, as soon as you woke up, right before bed, on a date, etc.)
    • What happened right before? (a stressful event, boredom, etc.)
    • How did this make me feel? (stressed, anxious, sad, angry, etc.)

    Once you’re aware of what pushes you to use Facebook, you can work on tackling those specific things to get over your Facebook addiction.

    3. Learn to Recognize the Urge

    Every time you feel the urge to update your status or check your feed, recognize that impulse for what it is (a habitual behavior—NOT a conscious decision). This is especially powerful when you complete step 2 because you’ll be able to make a mental note of the specific psychological trigger at play.

    Have a plan for when you feel the desire to use Facebook. For example, if you know you use it when you’re bored, plan to practice a hobby instead. If you use it when you’re stressed, create a relaxation routine instead of jumping on Facebook.

    4. Practice Self-Compassion

    Facebook is an epic time-suck, but that doesn’t mean you should criticize yourself every time you log-on to your feed. Beating yourself up will make you feel bad about yourself, which will ironically cause you to be even more tempted.

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    Self-loathing can only lead to failure. You might end up deciding it’s hopeless because you are “too lazy.”  If you want to break your addiction for good, then you need to be self-compassionate.

    5. Replace the Addiction With a Positive Alternative

    It’s a lot easier to eliminate a bad habit when you decide on a good habit that you would like to replace it with. I applied this idea by choosing to pick up a book every time I was tempted to check my feed.

    The result blew my mind. I read over a hundred pages in the first day! Trust me when I say those “few minutes of down-time” can add up to an obscene amount of waste.

    Having a specific metric to track is important. If you want to stay encouraged, you need to have compelling evidence that your time would be better spent elsewhere.

    For example, download an app to help you determine exactly how much time is spent on Facebook so you know how much of your life you’re losing to it. Then, when you find a healthy alternative, you can feel good about all the time you’re giving to it!

    Final Thoughts

    Facebook addictions aren’t uncommon in today’s technologically dependent world. In the pursuit of human connection, we’ve mistakenly taken our interactions online, thinking it would be an easier alternative. Unfortunately, this is no replacement for genuine, face-to-face interaction in real life.

    If you think you have a problem, there are things you can do to tackle it. Get started today and improve your overall well-being.

    More on How to Use Social Media Less

    Featured photo credit: Tim Bennett via unsplash.com

    Reference

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