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How to Get Organized in Spite of Yourself

How to Get Organized in Spite of Yourself

    “He who knows others is wise, he who knows himself is enlightened” – Lao Tzu

    One of the first steps in change is awareness — understanding how and why you do things the way you do.

    But why is it important to know yourself?

    Awareness of self…empowers.

    It creates space and understanding for decisions to be made. Decisions on how to move forward or decisions on how to change. Self-awareness gives us a starting point, a place to work from.

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    In Sunny Schlenger and Roberta Roesch’s book “How to be organized in spite of yourself”, they explain that everybody can be identified by a different operational style and knowing what your personal style is can be a good starting place if you feel the need to organize your work life.

    In the book, people are classified by the following Time Styles:

    Hopper: A person who generally has many projects on the go at once and likes to works on all simultaneously. They constantly jump from task to task without finishing any of them.

    Perfectionist Plus: The Perfectionist Plus gets so involved in their projects and believe they can do everything right that they rarely finish a project on time. Even when they do finish a job, they are usually dissatisfied with the outcome.

    Allergic to Detail: They would much rather formulate the plans than carry them out. This type is very weak on follow through.

    Fence Sitter: The Fence Sitter leaves most things to chance because they are incapable to making a decision and worry whether their decisions will be the correct ones.

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    Cliff Hanger: These people thrive on excitement, delay everything to the last minute and usually need a deadline to complete anything.

    Identify your own style. When I identified myself and my style of working, I realized that it wasn’t so much a character flaw as I had previously believed, but a recognizable style that probably one-fifth of the population of the world share with me. Knowing this allowed me to (firstly) not be so hard on myself but it also put me in a position of power to allow me to learn to work with it.

    Here are a few tips to help you work better with your each style

    Hopper:Slow down. Eliminate distractions and interruptions.Do high priority tasks when you have most energy. Break projects down into mini-goals.

    Perfectionist Plus: Identify and focus on your highest priorities. Anything else does not need high attention to detail. Learn to say “no” and to delegate.

    Allergic to detail: Create simple, basic routines, set reminders, break up tasks into smaller goals, and schedule tasks.

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    Fence Sitter: Understand that there really are no bad decisions. Break down decisions into small steps, pinpoint your fears, and get familiar with your gut feeling.

    Cliff Hanger: Schedule time for tasks. Become aware of how long they really take, check your to-do list regularly to ensure you are not procrastinating on important tasks.

    How do you spend your time?

    Another important factor is to see how you currently spend your time. We all work hard — we spend many hours each day on tasks and projects that need to be done.

    But are there tasks that could be eliminated?

    Are we perhaps spending too much time on certain jobs? Identifying how you spend each moment of the day can be very enlightening.

    When the end of the work day comes and you think you know how the day was spent, do you remember that you spent twenty minutes chatting to your work colleagues about the football game or the fact that you spent thirty minutes on social media? What about the time spent at two meetings that didn’t really affect your job? Could you have read the meeting minutes rather than attend it personally?

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    Analyzing how the hours of each day were spent will allow you to make better decisions about your time going forward.

    This can be done by using a paper time sheet where you detail all of the things that you spent time on during the day or you can download an electronic time-sheet from the Internet that will monitor all that you do on your computer during the day.

    Know Thyself

    When you discover more about your personal style and how you currently spend your time you will be in a more powerful position to make more informed decisions about how you can work at your best.

    As for my style, it turns out that I am both a Hopper and Allergic to Detail. Confusion, disorder, chaos, disarray were all words that described me in the past. Getting organized has been life-changing for me. It has been the facilitator of my personal success — and believe me when I say that if I can do it, anyone can!

    (Photo credit: Document folders sorted via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Published on June 19, 2019

    Your Beliefs About Success May Be Holding You Back

    Your Beliefs About Success May Be Holding You Back
    Pause for a moment and think about how you would describe success.

    If your description is dominated by money or status, then your image of success is faulty.

    For example, there are countless people who have these assets but don’t feel successful. Some of these people have enormous amounts of disposable income, but work so many hours during the day that they have no life beyond their work.

    Would you regard these people as successful?

    At first glance, I likely wouldn’t.

    And, then there are the endless celebrities who go from fame to failure (think bankruptcy, addictions and worse).

    Are they successful?

    Probably not.

    In truth, success is about happiness and fulfillment in life.

    But, there is more than one definition of success. Just look at the above example of the person who worked too hard to spend their money. If they’re happy with their life, then we shouldn’t criticize their version of success.

    So how about you? Do you have a clear definition of what success looks like for you?

    If you don’t, you’ll be constantly chasing someone else’s idea of success, and could find yourself totally unfulfilled and miserable.

    The good news is that over the next few minutes, I’m going to give you the tools you need to build a crystal clear picture of YOUR SUCCESS.

    Positive Thinking

    With the right attitude, anything can seem possible.

    For instance, if you’re fed up with your job, but do nothing to change it, then you’ll likely be stuck there for years to come. But, if you see the job as a stepping stone to something bigger and better, then not only will you enjoy your work more, but you’ll have something positive to aim towards (e.g., a promotion or new job).

    The example above demonstrates a little-known factor of success… suffering!

    Yes, suffering may be a negative thing that most people go out of their way to avoid; but successful people use suffering as a springboard to big achievements. Mindset really does separate the losers from the winners.

    Another thing you can do, is to gradually build up your positivity and confidence by tracking your progress towards your goals. And, each time you accomplish something – however small – be sure to celebrate it!

    This is a great way to propel you towards success.

    The Purpose of a Purpose

    What is your purpose in life?

    These are questions I suggest you spend some time thinking about. To help you find the answers, consider the following:

    If you just seek a career, all you will find is a career.

    But, if you seek a purpose, you’ll find something much more than a career – you’ll find your calling. And when you’ve found this, and you begin following it, you’ll be firmly in the middle of the happiness, satisfaction and success zone.

    This is backed by science, with research showing that people who have a purpose and meaning in life have an increase in:[1]
    • Overall well-being
    • Mental and physical health
    • Resiliency
    • Self-esteem

    But, don’t mistake seeking happiness and success as your purpose. These things are a natural result of following your purpose – but shouldn’t be your focal point.

    Austrian Neurologist and Holocaust survivor Viktor Frankl said it well:

    “It is the very pursuit of happiness, that thwarts happiness.”

    What about YOUR purpose?

    If you’re struggling to identify it, look for the things in your life that you’re good at, enthuse you, and provide a benefit to the world.

    Becoming a Better You

    Are your beliefs holding you back?

    If yes, here are three things you can do RIGHT NOW to break out of your mind trap:

    1. Boost Your Confidence: you can do this by overcoming challenges that come your way. For example, if you have a fear of public speaking, face this challenge head-on by agreeing to do regular presentations for your company, or by joining a public speaking organization like Toastmasters International. Speak in public often enough, and your fear of it will plunge like a river going over a waterfall.
    2. Develop Healthy Habits: I’m talking about positive habits that will serve you day in, day out. Habits such as lifelong learning, eating well, and waking up early. When these things are automatic for you, you’ll reap incredible benefits from them. Take eating well, for example. You’ll feel better. You’ll look better. And you’ll have way more energy to make things happen in your life.
    3. Invoke the Magic of Goal Setting: Without goals, you’ll drift through life like a plastic bottle in the sea. But with goals, you’ll be like a 100m sprinter running towards the finishing line. Goals really are powerful tools. They’ll direct your focus and energy, and will allow you to track your progress in life. I recommend the SMART goal-setting method (find out about this here).

    And, always remember… don’t compare yourself to others; only compare yourself to who you were yesterday.

    Each step you take forward is making you a better version of you.

    Success Is Self-Love

    I encourage you to take the tips I’ve shared in this article and put them into action in your life. Ideally, starting right now!

    Firstly, transform your mindset by facing up to challenges and overcoming them. Then spend time to discover your purpose. And, once you’ve found it – start following it.

    Becoming a better version of you will take some time, but will be worth the wait. Not only will you reach into untapped potential in your life, but you’ll also develop respect and love for yourself along the way.

    So don’t let your beliefs hold you back anymore. BREAK FREE from them and start enjoying a happy, healthy and successful life.

    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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