Advertising
Advertising

How to Boost Your Productivity with Banished Tasks

How to Boost Your Productivity with Banished Tasks

We live in a world full of distractions.

If you take a moment to sit back and take stock of what can pull you away from productivity, you’d probably be amazed. Here’s a brief list:

  1. Television
  2. Emails
  3. Social media
  4. Blogs
  5. YouTube

As a freelance blogger, I probably have more potential distractions that most during my working day at home. My life revolves around instant gratification – whether it be emails, blog comments, social media, or something else entirely.

Because my livelihood essentially relies upon how efficiently I produce my work without distraction, I have been forced into a situation where productivity is more than a convenience issue – it defines my future wealth.

Advertising

Quite the motivator, no? With that in mind, I want to share with you one of the most powerful tools I have in my armory for remaining focused and productive during my working day.

Banished Tasks

As the name suggests, banished tasks are simply things that you are not allowed to do within your normal working hours.

The definition of “normal working hours” is completely individual to you. For me, it is the hours in which I am blogging for clients. For you, it may be the 8 hours you spend at work, or the 2 hours you spend every the evening working on your own business.

The point is this – there are hours in your day where you should be working as efficiently as possible. In order for you to work efficiently, you must banish all tasks that fall into any of the three following categories:

Advertising

  1. Those tasks that do not directly benefit what you are trying to achieve in your normal working hours
  2. Those tasks that you would be happy to do in your “off” time
  3. Those tasks that you can multitask in your “off” time

    Let me give you some examples. I do not absent-mindedly surf theChive during my normal working hours, because it does not directly benefit what I am trying to achieve (first category). I do not analyze my blog’s analytics during my normal working hours, because I’d happily do that in my off time (second category). I do not handle “low priority” emails during my normal working hours, because I can do that whilst I’m watching the television in the evening (third category).

    You may categorize your tasks in a slightly different manner, but you get the idea. Beyond avoiding the obvious (like browsing your friends’ updates on Facebook), the key is to remove those time sucks that make you feel like you’re being productive, when you’re not. If you do that, all you’re left with is a creamy core of productive goodness.

    Discipline is Key

    Whilst you can remove the temptation of some banished tasks, others will be a little more difficult to avoid.

    Advertising

    For instance, I make a point of not checking emails until my lunch break, and even then only dealing with important messages. However, when dealing with any important messages, those less important (but perhaps interesting) emails are sat in my inbox, willing me to read them.

    For those temptations that remain, you must exercise discipline in order to avoid succumbing to temptation. There is no secret to this – you just need to stop yourself and say “no – I will not do that, as it is not productive”. A voice in your head may well tell you that “it will only take a minute” – and that voice may be right – but there are two reasons why you should still not succumb:

    1. Those “just a minute” moments add up to hours in the long run
    2. The act of switching to and from a non-productive activity has a far greater effect on your productivity than just the minute you spent doing it

    If you exercise discipline consistently enough over a period of time, productivity will become a habit.

    Compromises and Exceptions

    Sometimes you have to make sensible compromises to the above approach.

    Advertising

    For instance, I love engaging with my followers on social media – especially Twitter. But it is something that I will happily do in my “off time”. However, social media is time sensitive – it is beneficial to the continuing growth of my brand and blog to be present at times other than just 5pm onwards. So, I allow myself a small block of time in the middle of the day to run through my social media accounts.

    The key in making these sensible compromises is just that – making sure they are sensible. Check that you are not fooling yourself into doing something that isn’t actually beneficial to what you’re trying to achieve.

    Banished Tasks = Better Productivity

    I guarantee that you will become more productive if you follow the above advice. Furthermore, you will probably find yourself with a great deal more time on your hands, which is never a bad thing.

    So what tasks that you currently do during your normal working hours will you be banishing? And what stays because it truly contributes towards what you are trying to achieve? Let us know in the comments section!

    Featured photo credit: Hand pointing direction isolated on white background via Shutterstock and inline photo by Zach Klein via Flickr (CC BY 2.0)

    More by this author

    How to Boost Your Productivity with Banished Tasks

    Trending in Productivity

    1 How to Stay Motivated and Reach Your Big Goals in Life 2 What Is the Purpose of Life and What Should You Live For? 3 How to Build Self Discipline to Excel in Life 4 7 Strategies to Keep Employee Motivation High 5 How to Do What You Love Successfully

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on December 10, 2019

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

    Advertising

    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

    Advertising

    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

    Advertising

    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

    Advertising

    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

    More to Boost Your Motivation

    Featured photo credit: Lucas Lenzi via unsplash.com

    Read Next