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How to Boost Your Productivity with Banished Tasks

How to Boost Your Productivity with Banished Tasks

We live in a world full of distractions.

If you take a moment to sit back and take stock of what can pull you away from productivity, you’d probably be amazed. Here’s a brief list:

  1. Television
  2. Emails
  3. Social media
  4. Blogs
  5. YouTube

As a freelance blogger, I probably have more potential distractions that most during my working day at home. My life revolves around instant gratification – whether it be emails, blog comments, social media, or something else entirely.

Because my livelihood essentially relies upon how efficiently I produce my work without distraction, I have been forced into a situation where productivity is more than a convenience issue – it defines my future wealth.

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Quite the motivator, no? With that in mind, I want to share with you one of the most powerful tools I have in my armory for remaining focused and productive during my working day.

Banished Tasks

As the name suggests, banished tasks are simply things that you are not allowed to do within your normal working hours.

The definition of “normal working hours” is completely individual to you. For me, it is the hours in which I am blogging for clients. For you, it may be the 8 hours you spend at work, or the 2 hours you spend every the evening working on your own business.

The point is this – there are hours in your day where you should be working as efficiently as possible. In order for you to work efficiently, you must banish all tasks that fall into any of the three following categories:

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  1. Those tasks that do not directly benefit what you are trying to achieve in your normal working hours
  2. Those tasks that you would be happy to do in your “off” time
  3. Those tasks that you can multitask in your “off” time

    Let me give you some examples. I do not absent-mindedly surf theChive during my normal working hours, because it does not directly benefit what I am trying to achieve (first category). I do not analyze my blog’s analytics during my normal working hours, because I’d happily do that in my off time (second category). I do not handle “low priority” emails during my normal working hours, because I can do that whilst I’m watching the television in the evening (third category).

    You may categorize your tasks in a slightly different manner, but you get the idea. Beyond avoiding the obvious (like browsing your friends’ updates on Facebook), the key is to remove those time sucks that make you feel like you’re being productive, when you’re not. If you do that, all you’re left with is a creamy core of productive goodness.

    Discipline is Key

    Whilst you can remove the temptation of some banished tasks, others will be a little more difficult to avoid.

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    For instance, I make a point of not checking emails until my lunch break, and even then only dealing with important messages. However, when dealing with any important messages, those less important (but perhaps interesting) emails are sat in my inbox, willing me to read them.

    For those temptations that remain, you must exercise discipline in order to avoid succumbing to temptation. There is no secret to this – you just need to stop yourself and say “no – I will not do that, as it is not productive”. A voice in your head may well tell you that “it will only take a minute” – and that voice may be right – but there are two reasons why you should still not succumb:

    1. Those “just a minute” moments add up to hours in the long run
    2. The act of switching to and from a non-productive activity has a far greater effect on your productivity than just the minute you spent doing it

    If you exercise discipline consistently enough over a period of time, productivity will become a habit.

    Compromises and Exceptions

    Sometimes you have to make sensible compromises to the above approach.

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    For instance, I love engaging with my followers on social media – especially Twitter. But it is something that I will happily do in my “off time”. However, social media is time sensitive – it is beneficial to the continuing growth of my brand and blog to be present at times other than just 5pm onwards. So, I allow myself a small block of time in the middle of the day to run through my social media accounts.

    The key in making these sensible compromises is just that – making sure they are sensible. Check that you are not fooling yourself into doing something that isn’t actually beneficial to what you’re trying to achieve.

    Banished Tasks = Better Productivity

    I guarantee that you will become more productive if you follow the above advice. Furthermore, you will probably find yourself with a great deal more time on your hands, which is never a bad thing.

    So what tasks that you currently do during your normal working hours will you be banishing? And what stays because it truly contributes towards what you are trying to achieve? Let us know in the comments section!

    Featured photo credit: Hand pointing direction isolated on white background via Shutterstock and inline photo by Zach Klein via Flickr (CC BY 2.0)

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    Last Updated on October 16, 2019

    Invaluable Lessons You Can Learn From Your Mistakes

    Invaluable Lessons You Can Learn From Your Mistakes

    Do you like making mistakes?

    I certainly don’t.

    Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

    Perhaps there is a way to think of them differently and see their benefits.

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    Why Mistakes Feel Dangerous

    Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

    • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
    • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
    • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
    • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

    We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

    If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

    Why We Can’t Avoid Making Mistakes

    Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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    When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

    Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

    We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

    It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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    Lessons Learned from Making Mistakes

    Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

    Here is a list of ways to harness the mistakes you make for your benefit.

    1. Point us to something we did not know.
    2. Reveal a nuance we missed.
    3. Deepen our knowledge.
    4. Tell us something about our skill levels.
    5. Help us see what matters and what does not.
    6. Inform us more about our values.
    7. Teach us more about others.
    8. Let us recognize changing circumstances.
    9. Show us when someone else has changed.
    10. Keep us connected to what works and what doesn’t work.
    11. Remind us of our humanity.
    12. Spur us to want to better work which helps us all.
    13. Promote compassion for ourselves and others.
    14. Teach us to value forgiveness.
    15. Help us to pace ourselves better.
    16. Invite us to better choices.
    17. Can teach us how to experiment.
    18. Can reveal a new insight.
    19. Can suggest new options we had not considered.
    20. Can serve as a warning.
    21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
    22. Point out structural problems in our lives.
    23. Prompt us to learn more about ourselves.
    24. Remind us how we are like others.
    25. Make us more humble.
    26. Help us rectify injustices in our lives.
    27. Show us where to create more balance in our lives.
    28. Tell us when the time to move on has occurred.
    29. Reveal where our passion is and where it is not.
    30. Expose our true feelings.
    31. Bring out problems in a relationship.
    32. Can be a red flag for our misjudgments.
    33. Point us in a more creative direction.
    34. Show us when we are not listening.
    35. Wake us up to our authentic selves.
    36. Can create distance with someone else.
    37. Slow us down when we need to.
    38. Can hasten change.
    39. Reveal our blind spots.
    40. Are the invisible made visible.

    Reframe Reality to Handle Mistakes More Easily

    The secret to handling mistakes is to:

    • Expect them as part of the process of growth and development.
    • Have an experimental mindset.
    • Think in evolutional rather than fixed terms.

    When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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    When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

    It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

    When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

    Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

    Handling mistakes well can help you relax and enjoy all aspects of life more.

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    Featured photo credit: Sarah Kilian via unsplash.com

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