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How Sucessful People Handle Email Effectively

How Sucessful People Handle Email Effectively

Emails. They never seem to stop, and it’s easy to get buried in them. But there are some people out there who have their inboxes under control no matter what. Their secret? They’ve mastered seven key skills to effectively manage their daily email deluge and get more done.

Here’s an inside look at how successful people handle email effectively:

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They set aside time daily to deal with emails.

Choose several windows of time each day to tackle your inbox and focus on responses. Depending on their jobs, some professionals take five minutes at the top of each hour to deal with their messages or put aside time each morning and afternoon to deal with their emails. Block off time on your electronic calendar for dealing with email daily so meetings or any other distractions keep you away from handling your email. By making time on their daily calendar to deal with email, they increase their overall productivity because they aren’t worried about it while writing that big report.

They prioritize responses.

Take a quick look at your inbox and some messages just naturally jump out at you: emails from your boss, a key client or sales prospect. Open them and respond right away; touch it once and be done. Wait for more time in the day to read the emails from your favorite retailers.

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They use standard responses.

Depending on your job, there may be key frequently used statements and phrases. Format those and plug them in your emails; it will save you time. For example, if you receive a lot of proposals as part of your job, you can create a message like this: “Thank you for contacting me and sending me your proposal. I will look at it and get back to you as soon as I can.” If you use this standard response, you’ll cut down on the amount of time spent on email.

They aim to respond within 24 hours.

This may sound easy, but as more emails come in, messages get pushed down and can easily be forgotten. Make it a goal to respond within one business day to all messages that come in.

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They don’t respond to every email.

Yes, you read that correctly. Not every email needs a response. If the email is just informational and doesn’t require a response, don’t send one. Or if you’re one of those people who feel like they have to respond, send a one sentence response such as “Thank you. I received the email.”

They remove themselves from unnecessary subscription lists.

Truly effective email managers do not sign up for daily newsletters, blog updates, and alerts on their social media accounts. They utilize other tools, such as RSS feeds or a blog reader to keep track of their favorite blogs and information sources. And what about emails from retailers plugging their wares? Use a separate email to handle all those requests and browse through when you have time. That way, you won’t be distracted by the latest sale at your favorite store when you should be responding to a request from your boss.

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They leave emails with links to articles and videos for later.

These emails usually take more time and are often sent for your information (or entertainment). Save some time every day – maybe in the mid-afternoon when you’re looking for a little break – to click on these emails and read the articles or watch the videos. Once you’re done viewing, you can respond to the sender if necessary or just click delete.

By following these easy steps, you’ll be able to handle email effectively and spend more time focused on getting your work done.

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Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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