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How to Be a Productive Passenger

How to Be a Productive Passenger

Do you find yourself stuck in a car as a passenger for long drives with nothing to do? The driver is occupied, and often the passengers can find themselves at loose ends.

We are going to solve this dilemma once and for all today with suggestions for how you can use your time more productively as a passenger to get work done. First off, if your driver needs navigation help or has questions they are always your first priority, especially if you are in the front passenger seat.

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These tips are also useful for those who are passengers in a plane, train or bus.

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Be a More Productive Passenger by Getting Work Done in the Car

There are a lot of options for fun, productive activities, but we are going to focus here on getting work done. Here are a few ways to be a productive passenger as someone with an online business and little to no wifi access on the road:

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  • Write articles either on your iPad, laptop or using a Livescribe pen (my favorite). Writing articles while a passenger is one of my favorite uses of car time.
  • Brainstorm with Mindmeister on an iPad, or simply with a pen and paper. Topics to brainstorm about: think about where your business is going in the next few years, map out a new product idea, or come up with article ideas.
  • Record a video for visitors to your website or social media hangouts. Use the new Instagram Video for short messages and upload them immediately or record longer messages with SocialCam or iMovie.
  • Edit videos on your laptop and prepare them to upload when you have wifi access again.
  • Create Infographics or other photos messages to share with your readers or on social media.
  • Watch training videos – I bet you are like me and there are a lot of things you want to learn more about in order to grow your business, but it can be hard to find time to watch all of this material. Watch videos on your iPad or laptop, be sure to use a headset out of consideration for your driver, and consider speeding up the playback with eNounce (laptop) or Swift (iPad).
  • Read training material – I save small eBooks and pdfs of training material to Evernote to a Notebook that I make sure is fully downloaded on my iPad for offline access. These notes are great reading while on the road. Alternately, save them to your Kindle or your computer’s hard drive.
  • Take notes while you learn – I use a Livescribe (Sky) pen and notebook to take notes while I read or watch training material. This way I can also write ideas on how I can personally use the information and with the Sky pen it will upload those notes automatically to Evernote when I am back on my home wifi network. You can also simply use a pen and paper.
  • Assess where you are – Look back at the goals you have for your business. Are you on track to reaching them, or have you gotten derailed by shiny objects? Use some of your time as a productive passenger to assess your position.
  • Make a strategic plan – If your goals aren’t clear, define them now. Write them down and be sure you put them in a place where you can easily access them and see them often. Start making a plan to reach those goals.
  • Write your to do lists – Write out your general “need to do” list for the next 6 months, 3 months, 1 month, and for the coming week. Use these lists to reference your daily to-do list against—are you doing the activities today that will help you reach those larger to-dos? Don’t forget to make sure your to-dos are in line with your business goals.

Do you have a favorite way to be a productive passenger that wasn’t covered above? Be sure to share it with us in the comments below.

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Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

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  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

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Featured photo credit: Emma Matthews via unsplash.com

Reference

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