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How Mind-Mapping and Books Go Hand in Hand

How Mind-Mapping and Books Go Hand in Hand

Most of us know about mind-mapping already; we know that it can help us create amazing overviews and give us a lot of clarity. Today I would like to talk with you about the wonderful synergy between mind-mapping and books.

The way most people create mind maps is by taking notes or by jotting down their thoughts and ideas, and that’s a good method, but there is an additional way you can use mind maps to your advantage.

Mind Mapping and Writing

Have you ever written a book? More and more people are walking around with the idea of writing a book (or at least sharing their ideas and thoughts with the world), and you can do that as well—but where to start, right?

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There is a very easy method for writing books with mind-mapping strategies. The first thing you need to do is outline your ideas in a mind map. One easy way to do this is by creating a number of chapters, each represented by a new branch. Then, you add subjects you’d like to discuss in that chapter as topics to that branch.

Here’s the smart thing that most people won’t do, but can actually let you save a lot of time and energy: open the notes section of each node in your mind map. Next, start explaining your idea in that text field. Is it ready? Then you move on to the next one. Are you stuck? Move on anyway, making the text of the previous node bold (so you know the text isn’t ready). Proceed until you have all nodes discussed and you have your document ready.

You’re almost done—all you need to do is transform it into a proper book format. This is done by exporting it to Microsoft Word, for example. Most mind mapping tools can do this: the topics on the branches are turned into headlines, while the note text becomes the paragraph text.

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There you have it! Your own book, based on the mind map you created.

Mind Mapping and Reading

Have you ever felt overwhelmed by the books you read? Are you highlighting all the text except for the page numbers? There should be a more effective way to do this, and there is. A quick and simple way to read books and remember more of what you read is by mind-mapping your notes.

The next time you read a book, create a new mind map. Make branches for the chapters (or paragraphs) you will be reading first: this is done without actually reading the book yet. Simply take headings and create a mind map structure of the book. Then you start reading the book, adding notes to the map as you go. One simple way is by taking the paragraph and other headlines, and adding highlighted, bold, italic, or other keywords to the map.

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Before you know it, you have a summary of the book. (If you’re doing this the smart way, it could even be without actually reading the book itself!). Then, take your mind map and keep it as a guideline for reading and studying. The map itself gives you the big tour through the book, and you just need to add new ideas and thoughts when you are doing more comprehensive reading.

And Now it’s Up to You

There you have it: a way to write your own book (or document, report, article, etc.) and a method for transforming books into practical and useful mind maps. What will you do with this knowledge?

Here are some action points to help you start applying this theory in your own life:

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Action Point 1: If you don’t have a book waiting inside you yet, write the story of your own life. When you would write such a book 30 years in the future, what branches and subjects would it include? What would the story of your life tell, inspire, and show others?

Action Point 2: Grab a book that you should read and outline it using the mind map method I shared with you. Do you have a better sense of the content now?

Action Point 3: Think about a book you don’t really want to read, but have to. The book might be difficult to understand—how would you use the two techniques to make a version of it that’s easier to comprehend? (Hint: use both techniques for this.)

Good luck mind-mapping, writing, and reading. I am confident you will be able to save a lot of time and get a good sense of your books and information this way. Below, feel free to share how you would use this technique in your life. Remember to use it at least once, and know when to stop mind mapping as well.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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