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How Massive Action Can Cause Epic Failure

How Massive Action Can Cause Epic Failure

    There comes a point where you just become dissatisfied with something in your life.

    Maybe it’s that growing spare tire that hangs over your belt. Maybe it’s that cluttered desk that’s quickly becoming a quagmire of misplaced objects. Or maybe it’s the fact that you’re spending another Friday night at home alone.

    Everyone has their own goals in life.

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    Usually when we start to work toward a goal, we try to make some sort of dramatic and sweeping change.

    We’ll vow to exercise every day and to adhere to an extreme diet. We might spend an entire weekend de-cluttering everything. Or we might decide to go to a social event and make a point to have a conversation with every person there.

    Radical and sweeping changes make us feel like we are making progress toward something. We feel like we’re shaking things up and changing our lives for the better overnight.

    However, they rarely last.

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    Why Massive Action Sets the Stage for Failure

    We all have a certain inertia that helped us originally get to this dissatisfying point in our lives. A collection of habits and beliefs accumulate and result in that extra weight, the messy house, or the lack of friends.

    Doing something big and dramatic might make you feel better — and it might get you a bit of instant gratification. But rarely does this massive action overcome the inertia.

    Slowly the diet becomes filled with “just the occasional” trip to the drive-thru. The organization system becomes sidelined because you “just don’t have enough time” to file those papers right now. Or the bold steps to make more friends become bogged down because you’re “having a bad day” and can’t be bothered to make small talk.

    Before you know it, you’re right back to where you started. And you’re probably kicking yourself as well, thinking that you just don’t have what it takes.

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    So if huge dramatic efforts don’t always help make lasting change, what is an alternative?

    Take the Smallest Action

    This idea is popularly known as Kaizen, a Japanese term that advocates continuous improvement through very small changes.

    Small actions may also be less intimidating than committing to a huge heroic effort that often leaves you less productive. They meet with less internal resistance because they are so easy and painless. Small actions don’t conjure up feelings of dread at the thought of giving up your favorite guilty pleasures or condemning yourself to perpetually doing something makes you uncomfortable.

    So, you might throw out one bite of an unhealthy meal before eating it to lose weight. You might take one misplaced object on your desk each day and put it where it belongs. Or you might make eye contact with one stranger every day.

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    How Smaller Actions Have a Bigger Impact

    These steps may not seem like they would make much of an impact, but they can start to dissolve the habits and beliefs that got you into trouble in the first place. You can start to practice better portion control by not eating on everything on your plate. You can begin to make organization a habit by doing a small amount of cleaning every day. Or you can get used to interacting with people in a small way to overcome the initial resistance.

    And gently changing the beliefs and habits that got you into trouble in the first place is going to have a much bigger impact than trying to push against them and blast through them.

    I’ve used small actions to help me reach goals in the past, and what I’ve discovered is that they can erode initial resistance and help to change habits and beliefs in a way that massive actions sometimes cannot.

    If you’ve failed at reaching your goals by taking large actions, only to find procrastination, fear, or self-sabotage creeping in then maybe you should consider taking small actions instead.

    What’s one small action you could take today?

    (Photo credit: Fun 3D Image via Shutterstock)

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    Last Updated on May 25, 2020

    10 Best Task List Apps to Boost Productivity in 2020

    10 Best Task List Apps to Boost Productivity in 2020

    Organizational drag is anything that eats up time and keeps people from getting things done in time. Companies that wish to boost productivity do so by creating more efficient processes.

    This also applies to individuals, freelancers, and entrepreneurs. Whether you work alone or as part of a team, it is important to use the right tools to boost productivity, and having an accessible and easily manageable task list can go a long way.

    Here is a list of the top ten productivity apps that you can use to achieve more.

    1. ToDoist

      ToDoist is an awesome to-do task list app that is used by over 10 million people. To use the app, you just have to write down all the activities that you plan to do. The software will then interpret these activities and categorize the tasks accordingly.

      For instance, if you create a task to go for lunch at noon with a friend, the app will automatically categorize this task as a meeting and will send you a reminder at the right time.

      However, this app is more than a personal activity planner. You can use it to plan activities for the entire team. It is also good for planning entire projects, discussing details about the project, and monitoring the deadlines.

      The basic functionality is free, but you can unlock premium features for $36 or $60 a year for full access.

      Available on iOS and Android

      2. monday.com

        This productivity app lets you manage your workflows and tasks. It is a great tool for creating a task list and helping you have a clear view of your work and the status of each task.

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        The app is a bit similar to a spreadsheet. However, it looks much nicer, and it allows you to toggle between multiple views. It gives you alerts and notifications, and it allows you to attach files as well as communicate with colleagues.

        The features of Monday.com include a task board that can be customized to manage due date, hours spent, task status, and much more. Users can upload and attach files, make comments, mention members of their team, and more. It can also be integrated into Google Drive, Slack, GitHub, Jira, Dropbox, and many other platforms.

        If you have problems setting it up, you can contact the customer via email or phone.

        Available on iOS and Android

        3. CloudApp

          CloudApp is a great app for boosting productivity. It offers highly intuitive communication, which can help you save up to 56 hours a week. Your only problem will be deciding how you can utilize all the extra time.

          Whether you are talking with a customer, colleague, or client, this app has all the features you need. With GIFs, screenshots, and image annotation, you no longer have to write lengthy emails. Instead, you can show people what you want them to do.

          The app has over 3 million users. It has proven quite reliable when it comes to helping users to boost productivity. You can opt for the free version or you can opt for a $9 a month upgrade to access premium features.

          Available on iOS

          4. Quip

            If you are working closely with members of your team, Quip is a great app for team activities. The platform combines spreadsheets, documents, slides, and chat. Its main strength is that it comes with a suite of Live Apps. You can use them to increase the functionality of Quip.

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            Moreover, you will waste less time by being able to streamline the use of various tools. Quip is one of the most adaptable productivity apps in the world.

            There are options to use connected tools to track time, manage work, and much more. Some of the integrations of Quip are Dropbox, Github, Slack, Salesforce, and much more. The app costs just $30 a month for 5 users.

            Available on iOS and Android

            5. Trello

              Trello is an app that makes managing projects an easy task. This is made possible by the app’s Kanban philosophy. It is a visual and intuitive platform.

              Users can break huge tasks into small chunks, making it useful for creating a task list. This is made possible by creating cards for each task. The cards can be organized into different columns, which are representative of various stages of the project. Once a task is complete, a card is moved from one column to the next.

              The app is free but it comes with a premium plan with $9.99 a month.

              Available on iOS and Android

              6. Focus Keeper

                This app is perfect for those who wish to improve their work habits and minimize distractions while maintaining focus on current tasks. Focus Keeper is based on the Pomodoro technique. This method utilizes timeboxing to ensure each task is complete.

                This is more than a task list app. If you wish to understand how you work best, the app delivers a suite of tools that you can use to set up your workday. It tracks your hours, analyzes, checks interruptions, and much more. Some of the integrations of Focus Keeper are Trello, Asana, Todoist, Basecamp, Outlook, Google Keep, and many others.

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                The app costs $2.99 a month for those who wish to access premium features. It is accessible on Linux, iOS, Android, web, macOS, and Windows.

                Available on iOS and Android

                7. Quire

                  This app is designed as a professional and personal to-do task list manager. The app has a very efficient and optimized design due to the developers’ philosophy on visual task management. It allows you to easily get updates and work with your teammates.

                  The app also allows users to customize and choose templates based on their preferences. It is easy to use, but it helps you get things done. The app is currently free.

                  Available on iOS and Android

                  8. Asana

                    This Kanban-style app is quite popular. It helps you visually organize your tasks. With this app, you can set deadlines, tasks, assignees, and visualize your workflow. It is quite popular and used by many people.

                    The app features a sleek clutter-free design and comes with several integrations. As a result, it can be adapted to a wide range of projects. The app costs $9.99 a month.

                    Available on iOS and Android

                    9. Toggl

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                      You can use this simple time tracker to help boost your team’s productivity. It works on different devices across several platforms, and it comes with numerous friendly reminders to ensure that you remember to keep it on. It usually sends you a report once you complete a task to help you make improvements next time.

                      The app is free and those who wish to access premium features pay $9 a month.

                      Available on iOS and Android

                      10. Omni Focus

                        This app is considered the gold standard of the to-do apps. Omni Focus delivers a huge number of features that can be used to sort, prioritize, and plan tasks. It features several ways to categorize tasks such as location, energy needed, and priority.

                        It is only available on Apple devices and it costs $39.99 for the standard package.

                        Available on iOS

                        Summary

                        All the apps above are great for boosting productivity. However, you will need to pick one that best suits your needs. Try a number of them out before you decide to settle on one.

                        More Tools for Productivity

                        Featured photo credit: Bram Naus via unsplash.com

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