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How to Make Your Day Last Longer

How to Make Your Day Last Longer

Do you have days when you ask yourself how you could make your day last longer?

No matter what your social status, how much money you have and how many people you know, every day your wallet of time is refilled with 24 hours to spend. How you are going to consume it depends on you.

Think for a second about all the moments in your life that gave you the most satisfaction. What was it that made it feel this way? Was it specific people, or maybe the thing you were doing?

Usually these moments are connected with a feeling of deep engagement in some activity, or the sense of being right here, right now. Let us look closer at how we can consciously get into the states of Flow and Mindfulness.

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Flow

This is how Mihaly Csikszentmihalyi describes ‘Flow’ in his book of that title:

Flow is the mental state of operation in which a person performing an activity is fully immersed in a feeling of energized focus, full involvement, and enjoyment in the process of the activity. In essence, flow is characterized by complete absorption in what one does.

If you want to make your day last longer, you have to possess the skill of getting into Flow. It is not merely about having more time. It is about getting the most satisfaction out of that time. Do you remember some challenging activity that engaged you for several hours? I bet the feeling at the end of it was really worth it!

My adventure with Flow started with eliminating distractors and applying the Pomodoro Technique for just one hour per day. I was amazed how much I could accomplish when I turned off all distractors and focused on one thing completely. Then I started to raise the bar and make most of my activities challenging. This way I was more energized and stimulated. I was learning faster and with greater joy.

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The opposite feeling, known very well to all people, is entropy. Described by Csikszentmihalyi thus:

When we are left alone, with no demands on attention, the basic disorder of the mind reveals itself. With nothing to do, it begins to follow random patterns, usually stopping to consider something painful or disturbing.

It is all about moving from entropy to flow. See this short film about finding your creative flow state:

Mindfulness

Your day can be full of activities that get your energized focus, yet there is a completely different state of mind you need as well. It is Mindfulness. It is concentrated attention and awareness about the present.

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Just think about the moment you are reading these words. Think about how you breathe. Think if you are relaxed. Think about the tensions in your body. Look at your hands. Feel the smell. Look at the people and items around you. Consider what you feel and think.

Feel it.

This moment is called: Here and Now. Let it be the 30 longest seconds you have ever spent. Don’t lose your focus!

I started my adventure with Mindfulness during my daily shower. I was thinking about the day: What happened? What have I learned about the world and about myself? At the same time my focus was shifting – I could feel the water, how it touches my skin. How it feels. How it smells. How it looks. I was completely present in that moment. Later I tried to put that practice into every minute of my day, at work and at home – to sense my feelings, thoughts, the feelings and the faces of others, aroma. I swear I felt time slowed down.

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Try it. When you have your next meal, just allocate 100% of your attention to the smell, the look and the way it tastes. This may be your best meal in a long time!

Always remember that when you are left alone, with no demands on your attention, your mind will eventually wander into something painful or disturbing. If you want to make your day last longer, you want to maximize the time that you are in the Flow and Mindfulness states: be completely present in the activity, or just focus on here and now.

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Piotr Nabielec

Author, CEO, Consultant

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Last Updated on July 13, 2020

How Not to Feel Overwhelmed at Work & Take Control of Your Day

How Not to Feel Overwhelmed at Work & Take Control of Your Day

Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed and exhausted.

If you’re feeling overwhelmed at work, here are 6 strategies you can follow that will reduce the feeling of overwhelm; leaving you calmer, in control and a lot less stressed.

1. Write Everything down to Offload Your Mind

The first thing you can do when you begin to feel overwhelmed is to write everything down that is on your mind.

Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s on your mind.

For example, you may have had an argument with your colleague or a loved one. If it’s on your mind write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind”.

The act of writing all this down and getting it out of your head will begin the process of removing your feeling of overwhelm. Writing things down can really change your life.

2. Decide How Long It Will Take to Complete Your To-Dos

Once you have ‘emptied your head,’ go through your list and estimate how long it will take to complete each to-do.

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As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. Here’s How to Cultivate a More Meaningful To Do List.

3. Take Advantage of Parkinson’s Law

Now here’s a little trick I learned a long time ago. Parkinson’s Law states that work will fill the time you have available to complete it, and us humans are terrible at estimating how long something will take:((Odhable: Genesis of Parkinson’s Law))

    This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad but they stick to the belief it will only take thirty minutes. It’s more wishful thinking than good judgment.

    We can use Parkinson’s Law to our advantage. If you have estimated that to write five emails that desperately need a reply to be ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

    Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is you put yourself under a little time pressure and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

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    When we overestimate how long something will take, subconsciously our brains know we have plenty of time and so it plays tricks on us and we end up checking reviews of the Apple Watch 4 or allow our colleagues to interrupt us with the latest office gossip.

    Applying a little time pressure prevents this from happening and we get more focused and more work done.

    4. Use the Power of Your Calendar

    Once you have your time estimates done, open up your calendar and schedule your to-dos. Go through your to-dos and schedule time on your calendar for doing those tasks. Group tasks up into similar tasks.

    For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

    Seeing these items on your calendar eases your mind because you know you have allocated time to get them done and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer and it’s amazing how much work you get done when you do this.

    5. Make Decisions

    For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one. These things are on your mind because you have not made a decision about them.

    If you have an issue with a colleague, a friend or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

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    If it is a more serious issue, then decide how best to deal with it. Talk to your boss, a colleague and get advice.

    Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away. You need to make a decision to deal with it and the sooner you do so the sooner the problem will be resolved. (You can take a look at this guide on How To Make Good Decisions All The Time.)

    I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed and really didn’t know what to do. Eventually, I told a good friend of mine of the problem. He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem and the wonderful person the other end listened and then suggested I paid a smaller amount for a couple of months.

    This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

    The first, don’t go mad with newly acquired credit cards! And the second, there’s always a solution to every problem if you just talk to the right person.

    6. Take Some Form of Action

    Because overwhelm is something that creeps up on us, once we feel overwhelmed (and stressed as the two often go together), the key is to take some form of action.

    The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

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    It also means rather than these worries floating around in a jumbled mess inside your head, they are now visible and you can make decisions easier about what to do about them. Often it could be asking a colleague for a little help, or it could be you see you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

    Overwhelm is not always caused by a feeling of having a lack of time or too much work, it can also be caused by avoiding a decision about what to do next.

    The Bottom Line

    Make a decision, even if it is to just talk to someone about what to do next. Making a decision about how you will resolve something on its own will reduce your feelings of overwhelm and start you down the path to a resolution one way or another.

    When you follow these strategies to can say goodbye to your overwhelm and gain much more control over your day.

    More Tips for Reducing Work Stress

    Featured photo credit: Andrei Lazarev via unsplash.com

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