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How Logging Your Day Can Lead To Higher Effectiveness

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How Logging Your Day Can Lead To Higher Effectiveness
    From http://www.flickr.com/photos/zak/

    I recently started a job as a Programmer Analyst for a large insurance company and spend most of my days fixing technical issues, programming, and creating solutions with other engineers. It’s an awesome job, yet at the same time can become extremely technical and complicated in nature. Not just because of the technical stuff that I need to remember how to do but because of the inherent business processes that I have to take in and learn on a daily basis.

    After doing a little research online I found that there is the idea of the “Programmer Log”, which is simply a time and dated log of things that you have done in the day, things that you have learned that are related to your job, and even problems to watch out for as you go through your work day. Also

    I started to log my days everyday at work and at home for the past month to see what this logging idea was all about. In this short period of time I have found just how much more effective you can become in work and life if you keep track of the things that you have done and encountered throughout your day.

    The Premise

    Starting to log your day is pretty simple stuff. You just write (or type) the date and time and explain what you have done or even something that you have learned.

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    For instance, I noticed that there was some small differences between a production server that I was working with compared to other development servers at work. I wrote down these differences in my log in detail and then got back to work. Doing this took a whole 20 seconds but what I gained in the long run was input to a document that I created for my entire team on subtleties between environments.

      Another example is logging when you start to work on a task or project and then logging when you stop work on those things. This builds a realistic view of how long something takes to accomplish that you can use to make adjustments as well as estimates on future tasks or projects.

      So, the act of logging is simple; pretty much everything you do write it down with the date and time. Of course, that in itself is the end. You have to use your logs to become more effective.

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      Using and reviewing your logs

      Having a log isn’t enough. You have to go through and review the stuff that you have written down to see if anything needs brought up at a meeting or with other people, a project needs created, another task needs done, or you just want to see how much time it takes to do something.

      In other words, if you are a GTDer, you are looking for potential “inbox items” that are hiding in your logs. Finding these can be a little difficult at first, but after a few days of reviewing your logs you can pull out meaningful content.

      Let’s take my above example about the differences between two servers. At the end of the workday I noticed those differences I pulled them out of my logs and added a project to my project list:

      “Create small document on differences between production and testing environments”

      I then identified some next actions and proceeded to add these actions to my context lists. Pretty standard GTD stuff here. But in reality, this process isn’t “standard” for most people, and because of that potentially meaningful and needed work is missed.

      Something else nice about logs is that if you are speaking to someone about a certain topic that you have been working with you can always go back and review what you have done (or even what you haven’t done) with this topic. Being able to present the things that you have done in a current team project or personal project, you can then see where to go next.

      Becoming more effective

      The definition of effective is:

      “Successful in producing a desired or intended result.”

      Keeping a detailed log helps you produce intended results in projects by tracking what you have done, the time that it took to do it, and anything that came up in the process. Being able to look at these logs when you approach a project gives you the data you need to make decisions on next actions as well as how long something will take.

      In personal projects it may not be as important to decide how long something will take to complete, but if you work for “the man” or even your own business, having realistic outlooks on the time a project will take to complete is invaluable and one of the only ways to produce the intended result.

      So, readers, I challenge you take a log of you day for an entire week to see the things that you may miss that are project or action related that you wouldn’t have tracked otherwise. For me, it was an eye-opening experience to track my work for the last month; something that I will continue to do because of the boost in my effectiveness. Give it a try and see how it fits.

      More by this author

      CM Smith

      A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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      Last Updated on January 27, 2022

      5 Unexpected Places to Boost Your Productivity

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      5 Unexpected Places to Boost Your Productivity

      The environment of a typical office or a quiet library may sometimes lessen your productivity as the unchanging views fail to stimulate your senses and keep your brain running. If you are the kind that dislikes absolute silence or minimal noise when working, these unexpected places to work may boost your productivity level!

      1. Coffee shops

      Research has shown that an adequate amount of ambient noise stimulates your senses and keeps you alert. Where else better to find some chatter and clatter to boost your creative juices? Working in the coffee shop also guarantees something else: unlimited supplies of caffeine!

      Caffeine wakes you up by fooling adenosine receptors and speeds transmitting activities up in your nerve cells.If you do decide to try this place out, make sure that your work computer is facing the coffee shop customers so you will be less likely to procrastinate or go to inappropriate sites because people are secretly watching you.

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      If your workplace requires you to be in the office, try this website and/or phone app that provides you with sounds from coffee shops around the world. Want to work at a cafe in Paris? No problem, it’s just a button away.

      2. Cafeterias

      Similar to coffee shops, company cafeteria or food courts provide consistent noise and the smell of food. The aroma of food makes you look forward to your next break and should motivate you to complete your work.

      The act of eating likewise keeps your brain alert and produces dopamine. But make sure only to snack and stay around 60% full so that each bite is rewarding and invigorating. Snacking every 90 minutes should keep your brain balanced enough to focus on the work at hand.

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      3. Empty University Classrooms  

      Whether or not you’re an university student, we have all been a student at some point in our lives. And when you’re in a classroom, your brain is primed to stay focused because you have been conditioned to concentrate in class. In comparison to your bedroom, where your brain is primed to relax, sleep and have fun, the environment of the classroom triggers your memory to stay alert (unless you never listened in class) and work.

      If you do decide to try working in an empty university classroom, be sure to bring a studious friend. Once you see that your friend or coworker is working hard, you would feel guilty for procrastinate and be more competitive.

      Ever heard of environmental context-dependent memory? Research has shown that environmental context influences the way we encode information. If you study in the same place you first learned the material, your chances of recalling the information are significantly increased. Use environmental cues to your advantage so you spend less time doing more work!

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      4. Outdoors

      Fresh air, sunlight, cool breeze. Talk about getting your vitamin Ds the natural way. A healthy body is crucial to being productive. If you have a porch, use it to maximize your productivity!

      On a cool day, the crisp air is good for waking your brain up. If your work station is indoors and poorly ventilated, the build up of carbon dioxide will cause your brain to be less active, hence, less productive. Try to bring some work to a park nearby or an unsheltered town square where you are exposed to the sun. Fresh air will vitalize your brain and the warm sunlight will bring a smile to your face.

      5. The Shower 

      Many people experience their “Aha!” moments when they’re in the shower. Why is that? The hot water helps with circulation and improves blood flow to your brain, giving it more oxygen and nourishment to break down your work block.

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      If you aren’t motivated to work or feeling bored, a good shower will not only open up your pores, but also give your brain a boost of energy. Keep a waterproof white board and markers in the washroom so you will never lose those wonderful ideas again!

      Featured photo credit: Thomas Franke via unsplash.com

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