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How to Lead a Better Life and Do What You Want

How to Lead a Better Life and Do What You Want

It can be a long lesson if you want to know how to lead a better life and do what you want, but I’ve found a nice short post on Quora by Oliver Emberton who shows us the idea to lead a good life with some interesting graphics:

You can do anything if you stop trying to do everything

    ALL THAT PORN ISN’T HELPING YOU. 

    Productivity porn, that is. How to get more hours from your day. What to-do app to use. What cute quotes to share on Facebook. Waste. Of. Time.

    It’s actually quite simple. The most accomplished people are simply experts at what they choose to do, not how they do it. Spend most of your time on the right things and the rest takes care of itself.

    Let’s break it into three:

    1. Focus on your flairs

    What does it mean to have a flair for something? It means time you invest yields higher returns: 

      Say you’re Tiger Woods, aged 10. Playing golf is a pretty good use of your time, right? Bill Gates probably wasn’t wasting his evenings on the computer.

      Yet equally we all have areas where we struggle – our anti-flair, if you will. It took me 18 months and four attempts to pass my driving test. I hated every squirming, soul-sucking minute, but still – if you throw enough time at something you’ll get results eventually.

      The problem is, too many of us lead lives like those driving lessons: ceaselessly doing something we hate, solely to get through it. You can’t avoid every chore of course, but know that how you spend your time compounds itself, so you’d best be putting most of it where it matters:

        DO NOT FOR A SECOND believe it is enough to ‘work hard’. Hard work is not inherently a good thing. Hard work is a disgusting waste of your life when it’s thrown at the wrong things.

        2. Defy permission

        “But wait! No-one will pay me to follow my dreams!”

        Well of course. The problem here is you’re looking for a convenient, readymade route to prosperity that exists for your particular passion. Most of the time, we call that a “job”.

        Take a hard look at almost anyone who is really successful, and consider: did they apply for an existing position by winning an interview? Or did they bypass the system and start something entirely by themselves?

          If you’re a wannabe musician, you don’t necessarily need to be discovered by a label anymore. You need to be discovered by the public. Yearn to be a writer? Blog or self-publish. An entrepreneur? Build a company in your garage. If you’re good enough at something, there’s a way to make it work by yourself. But don’t expect anyone to tell you what to do or give you permission.

          One caveat: you have to be good enough, and you have to persist. The best way to do that, of course, is to focus relentlessly on your flairs (see #1).

          Good jobs are disappearing in today’s world, but there’s never been so many great ones.

          3. Embrace your sociopathic shield

          Getting something done can be like surviving a meteor storm of distractions. We surrender much of our life to the most vapid crap imaginable, simply because someone else asks us to.

            To survive, you need a shield. A slightly sociopathic one, in fact:

              The default response of your shield to anything that requires time is “no”. Automatic no. The trick is not to think of the new thing being proposed (“ooh – a squirrel”), but to think of the existing priority you’re defending (“oh – my dreams”). And if your brain thinks you can do both, treat that thought with the skepticism of Richard Dawkins being shown some holy toast.

              This isn’t easy, so it’s best to avoid relying on your shield in the first place. Flat out ignore as many potential distractions as possible – at least for long enough for you to focus on meaningful work. Seal yourself in a bubble when you can. If your emails go unanswered – well – tough. The payoff is you get done what matters.

              It demands a certain courage or naivety to accomplish all this, which is probably why so few do. Being young helps. Being hungry helps. Being a bit of an arse helps. One of the great advantages of the young is they’re blissfully ignorant or dismissive of the stupid rules they’re not supposed to break.

              Spend most of your time on the right things. Don’t wait for permission. And get comfortable with declining everything by default.

              It’s harder than posting a cute quote on Facebook, but it works.

              More by this author

              Anna Chui

              Anna is a communication expert and a life enthusiast. She's the editor of Lifehack and loves to write about love, life, and passion.

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              Published on January 16, 2019

              How to Effectively Manage a Heavy Workload at Work

              How to Effectively Manage a Heavy Workload at Work

              We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

              You might have such a heavy workload that it feels too intimidating to even start.

              You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

              That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

              Here’re 13 strategies you can use to get out from under your overwhelming workload:

              1. Acknowledge You Can’t Do It All

              Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

              We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

              To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

              At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

              The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

              2. Focus on Your Unique Strengths

              Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

              The challenge is that many people end up doing things that they’re simply not very good at.

              In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

              It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

              It is often not about how to complete this project more effectively but who can help deliver this project.

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              So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

              • Are you a great strategist?
              • Are you an effective planner?
              • Is Project Management your strength?
              • Is communication and bringing people together your strength?
              • Are you the ideas person?
              • Is Implementation your strength?

              Think about how you can bring the biggest value to your work and the projects you undertake.

              3. Use the Strengths of Your Team

              One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

              Delegation or better teamwork is the solution.

              Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

              Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

              4. Take Time for Planning

              “Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

              One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

              You can take the time to think about:

              • What’s the purpose of the project?
              • How Important is it?
              • When does it need to be delivered by?
              • What is the best result and worst result for this project?
              • What are the KPIs?
              • What does the project plan and key milestones look like?
              • Who is working on this project?
              • What is everyone’s responsibilities?
              • What tolerances can I add in?
              • What are the review stages?
              • What are the challenges we may face and the solutions for these challenges?

              Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

              5. Focus on Priorities

              Not everything is a priority, although it can often feel, in the moment, that it is.

              Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

              One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

              1. Urgent and important (tasks you will do immediately).
              2. Important, but not urgent (tasks you will schedule to do later).
              3. Urgent, but not important (tasks you will delegate to someone else).
              4. Neither urgent nor important (tasks that you will eliminate).

              James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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                The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

                If you didn’t get everything accomplished, start the next day with your number one priority.

                If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

                6. Take Time Out

                To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

                If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

                Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

                In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

                Take a look at this article learn about The Importance of Scheduling Downtime.

                7. Maintain a Healthy Work-Life Balance

                Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

                I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

                Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

                If you feel there is not enough balance, then it may be time to make a change.

                8. Stop Multitasking

                Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

                So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

                When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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                If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

                9. Work in Blocks of Time

                To keep your energy up to produce your best results it’s essential to take regular breaks.

                I use the 60-60-30 method myself and teach it to my coaching clients.

                Work on a project for a sustained period of 50 minutes.

                Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

                Then continue to work on the project for a further 50 minutes.

                Then take another 10-minute break.

                Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

                By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

                10. Get Rid of Distractions

                Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

                “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

                Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

                If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

                11. Commit Focused Time to Smaller Tasks

                You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

                Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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                Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

                12. Take a Time Audit

                Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

                Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

                You can start by taking a piece of paper and creating three columns:

                Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

                Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

                At the end of the week, record the total time spent in each column.

                If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

                13. Protect Your Confidence

                It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

                When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

                Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

                When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

                Final Words

                A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

                The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

                If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

                Featured photo credit: Hannah Wei via unsplash.com

                Reference

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