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How To Conquer Any Deadline

How To Conquer Any Deadline

Deadlines are a difficult but inevitable part of life. From work projects to planning big events in your personal life, learning how to conquer any deadline will make you more efficient and productive and give you confidence that you can take on any task you need to.

Start With Backward Planning

If you have a deadline, whether it’s to write an article, finish a work project or get ready for a vacation, you probably have a pretty clear idea of what the end of the project is going to look like. You also probably know how much time you have until you need to get to that end point. (If you don’t have a firm deadline, make one up. That makes planning and actually getting the thing done a lot easier.)

So, to get going on your project plan, start at the end instead of the beginning. You know what finished looks like, so what’s the thing you have to do right before you call it finished? And what before that? And before that?

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If you can work backward through the steps you need to take to finish your project, it will make it a lot easier to know where to start and what to do every step of the way to meet your deadline.

For example if you’re planning a vacation, the last thing you’ll do is get on the airplane. Before that you have to get to the airport, pack your bags, set up care for your animals and house while you’re gone, pick a place to go, and research possible destinations and when you’d like to travel. Now you know where to start.

Take Small Steps

Backward planning gives you the broad strokes of what you need to do to meet a deadline, but sometimes they can still be pretty big jobs. If you’re writing a book, editing may be one step on your plan, but that still feels pretty overwhelming, which can set you up for procrastination.

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Instead of looking at the task in big chunks, think about how you can divide those into smaller steps that would be more manageable. For instance you can think about editing a chapter a day, or one in the morning and one in the afternoon, instead of looking at editing as one big thing that needs to be done. That way you’ll constantly be making progress that will build on itself instead of feeling overwhelmed by your project.

Set Little Deadlines

Once you have your small steps in place you also need to set little deadlines. I know the thought of more deadlines probably doesn’t make you very happy, but I promise it will take stress off you to have benchmarks (go ahead and call them benchmarks, or goals, or something other than deadlines if it makes you feel better, but know that they are deadlines) to keep you on track, especially with a big project.

Planning a wedding? You know your wedding date, so you can backward plan all the vendors you need to contact and things you need to do. Make a deadline for having each of these decisions made and you’ll feel a lot better about all the things you have to do. It will also keep you from putting off those decisions if you can stick to the timeline, which will ease some of the stress of planning.

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For a work project you can do the same thing. What do you need to have done each day or each week to meet your deadline? Put it on your calendar and commit to getting it done, one piece at a time.

Take Action

Now that you have a plan complete with little steps and tiny deadlines in place, it’s time to take action. What’s one little step you can take right now that will get you closer to done? And what can you do after that? Don’t delay!

Remember, there’s no penalty for finishing early, and it’s great to use the momentum of beginning to get a good start on a project rather than using the stress and pressure of the deadline to motivate you.

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Celebrate Your Success

Once this plan has worked for you, remember to reward yourself. Meeting big deadlines — heck, even meeting small deadlines — can be hard, and you need to honor that by doing something special for yourself. That could mean taking a day off, going for a walk after work, eating at a favorite restaurant, buying a new book, whatever little token of appreciation you can give yourself for a job well done.

Remember how good that feels and you’ll remember that planning and taking small steps is the best way to conquer a deadline.

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Sarah White

Freelance Writer, Editor, Professional Crafter

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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