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How a Stay-at-Home Parent Gets Stuff Done

How a Stay-at-Home Parent Gets Stuff Done

    You know what? You’re not going to get it all done.

    Whether you work a 9 to 5 office job, or set your own hours, it’s not going to happen. But as a stay-at-home father who still needs to bring in a reasonable income to ensure we can keep a roof over our heads and food in our bellies, keeping up is a daily challenge.

    Productivity systems are put in place by people doing a myriad of jobs in order to try to achieve that elusive state of “balance”. It is far easier to see a stay-at-home parent when they are out of whack, simply because more of their attention and focus is on the home rather than the workplace.

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    When the home is the workplace, it gets really tricky. While it hasn’t been easy, I’ve managed to assemble 3 key ingredients on how a stay-at-home father can get stuff done on a consistent basis. Sure, there’s a lot of front-end work, but that is no different for anyone else who is putting a system into place. The initial setup may seem like a time-suck, but the payoff is huge.

    Set aside some days for the “heavy lifting”

    Look at your week and figure out what days of the week you can schedule in your biggest jobs. Whether it be running errands, a freelance project or developing a means to generate passive income; if it is something that can afford little to no interruption, lock in a day (or multiple days) for it. Only schedule appointments on those days that require your utmost attention.

    My “heavy lifting” days are every Tuesday through Thursday from 10 am until 4 pm. That is when I write pretty much everything I need to for the week, produce my podcasts, conduct interviews and work on my book and my talks. By doing this, I’ve ensured that I can go into those days with the knowledge that I can create freely without interruption. This freedom lets me enter a “flow-like” state, resulting in work that has a greater quality to it than had I been having to worry about stopping and restarting every once in a while.

    On the days that I don’t set aside for heavy lifting, I return emails that don’t require an immediate response, catch up on reading and work on other things that don’t require my full, uninterrupted attention. That means that nothing gets missed throughout my week.

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    How can I set aside all that heavy lifting time during the week? How do I manage to watch my kids and get that work done? That leads up to my second key ingredient…

    Hire part-time, in-house child care

    My wife and I have an in-home caregiver come in three days a week, Tuesday through Thursday. She only works 20 hours a week, but those hours give me the time to get my work done.

    By the way, if you don’t think you can afford to find a reasonable child care option that can come to your house and “sub in” for you on these days, think again. Our caregiver is a part-time student (working on her Early Childhood Education diploma) who charges us per hour half of what I make per hour. By bringing her in three times a week, I’m more than able to pay for her services. If I didn’t have anyone coming in, I’d be hard-pressed to get any quality work done during the week, and would wind up working weekends. That’s not why I decided to work from home and take care of my kids – the weekends are family time and I do little to no work on the weekends because of that.

    In addition, by having someone come in, household chores such as laundry, dishes and overall daily maintenance gets handled when my son is napping and my daughter is still at school. It means that we have less to do on the days when our caregiver isn’t here, meaning we have more time for the less mundane when we’re all together.

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    Finding someone like we have isn’t an easy task – but it can be done. Putting in the work to do so will allow you to get stuff done for both yourself and your family.

    Having the first two ingredients in place is all well and good, but unless you have the third ingredient in place you won’t even be able to get off the ground – let alone hit the ground running.

    Make wise choices

    Since you’re at home with the kids as the primary caregiver, it is incredibly important that you provide the best example for them. How you handle your workload is one of those areas where you can either shine as an example or tarnish your image. Even with heavy lifting days scheduled, you’ll be tempted to work on that great idea once it comes to you. When your part-time caregiver shows up, you’ll be tempted to take a nap when you should be working.

    Don’t do those things.

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    If a great idea comes to you in the middle of a time where you know it will turn into something that will take some time and effort to foster, capture it and let it go until such a time presents itself where you can give it the effort and attention it deserves. Need a nap? Again, take it when such a time presents itself where it will benefit you – and your situation – the most. I take them when my caregiver has days off and my son happens to be napping. It gives me the recharge I need without the regret that I don’t.

    Putting the first two ingredients into place will enable you to take the third and create a recipe for success. Not just one for work, but one for the life you’ve crafted for you and your family.

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on January 6, 2021

    14 Ideas on How to Measure Productivity to Make Progress

    14 Ideas on How to Measure Productivity to Make Progress

    Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

    In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

    For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

    For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

    Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

    Knowing this information we can now better determine what course of action to take with salesperson #1.

    Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

    How to Measure Productivity With Management Techniques

    Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

    1. Identify Long and Short-Term Goals

    Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

    For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

    2. Break Down Goals Into Smaller Weekly Objectives

    Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

    Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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    Productivity = number of new customers ÷ number of sales calls made

    3. Create a System

    Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

    This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

    You can do the same thing and just adapt it to your business.

    Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

    Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

    4. Evaluate, Evaluate, Evaluate!

    We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

    If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

    Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

    Just remember that you and your management style contribute directly to your employees’ productivity.

    5. Use a Ratings Scale

    Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

    Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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    It’s also a good way to track long-term progress and growth in areas that need improvement.

    6. Hire “Mystery Shoppers”

    This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

    You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

    You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

    7. Offer Feedback Forms

    Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

    First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

    Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

    You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

    8. Track Cost Effectiveness

    This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

    Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

    Having this information is very useful in forecasting expenses and estimating budgets.

    9. Use Self-Evaluations

    Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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    Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

    10. Monitor Time Management

    This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

    Time Management Tips to Improve Productivity

      The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

      While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

      11. Analyze New Customer Acquisition

      We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

      Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

      For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

      Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

      Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

      From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

      12. Utilize Peer Feedback

      This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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      Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

      Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

      It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

      13. Encourage Innovation and Don’t Penalize Failure

      When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

      Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

      Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

      14. Use an External Evaluator

      Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

      They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

      While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

      Final Thoughts

      These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

      The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

      The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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      Featured photo credit: William Iven via unsplash.com

      Reference

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