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Here’s Why You Should Take Notes By Hand (Instead Of With A Laptop)

Here’s Why You Should Take Notes By Hand (Instead Of With A Laptop)

If you walk into any lecture these days, you see a majority of students staring at their screens. You hear a never-ending chorus of pounding keys. Yes, we live in digital age and I bet you can’t imagine not using your laptop for studying. Yes, laptops enable you to do more academic work and do it more efficiently. You can collaborate more easily on presentations and papers, get instant access to numerous libraries and sources online and take a huge amount of notes as you probably belong to the majority that types faster than they write.

The truth is, those who type do take more notes compared to those who use good old pen and paper. However, according to the new study published by Pam Mueller and Daniel Oppenheimer (from Princeton University and University of California respectively) students who take notes on paper learn significantly more compared to their laptop-addicted peers. Here are the main reasons why:

Writing takes time and digestion is necessary

Our brain uses two different types of cognitive processing when doing these two operations: typing and writing. As tested on a group of undergrads, the research proved that laptop users type almost everything they hear without processing the meaning or devoting much thought to what it is they’re taking notes on. Basically, when you type, all you’re doing is mindlessly transcribing, and that does not require much cognitive activity.

When you take notes by hand, however, you obviously can’t write down every single word your professor utters. So you listen, summarize, and list only the key points. Your brain is more engaged in the process of comprehension and so the information processed this way is remembered better.

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Longer notes does not equal better notes

You may object to the point above by saying that transcribing everything will help you later on when studying for the test. Nope! Wrong again. Students who participated in the study were assessed within a week, and longhand note takers significantly out-performed those who took notes on their laptop. Oppenheimer states that handwriting provides more effective memory cues by recreating:

  • context, as you remember the original process of writing, the emotion, and the conclusions made in your own words, and–
  • content, e.g. some individual facts written and summarized.

When comparing test scores, researchers noted that laptop users and longhand note takers performed similarly on factual questions with slightly better results from the typers. However, laptop users did significantly worse on conceptual questions.

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    Laptops are overwhelmingly distracting

    Now this may sound like a no-brainier, but still, the facts are staggering. Students on average spend 40% of class time using all sorts of productivity killers, from instant chat messages to answering emails to simply browsing around the web. What may surprise you is that according to this research, undergrad and law students rated themselves less satisfied with their college education in general and were more likely to fail classes due to constant temptation to switch to unrelated tasks and the higher risks of academic dishonesty. Just think for a second, are you paying tens thousands of dollars per year to watch funny YouTube videos?

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    DeathtoStock_Wired4

      Have I convinced you? Great! Here are some tips for how to take notes by hand more effectively:

      Master shorthand

      There are numerous methods and shorthand systems for writing words and long letters faster by turning them into special symbols. One of the most popular ones is Teeline, commonly used for training journalists in the UK. You remove unnecessary letters (like silent letters or vowels, unless they come first or last) and twist them into simpler alphabet symbols that are faster to write.

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      If you find it hard to convert to shorthand entirely, try adopting a your own translation system for the most commonly used words in your writing – for example, “cld” for “could” or “w/” for “with.” Just make sure you don’t lose your cheat-sheet!

      Use the right formatting

      If you have just switched from laptop note taking to writing notes by hand, imagine the way you used to put down everything in Microsoft Word or any other writing app you’ve used. Make big titles, use bullet points and underline important phrases. Plus, leave enough white space between your notes so you can add extra information later on when studding for the test.

      Get a stress ball

      After a few hours of writing by hand your fingers, palm and wrist may be extremely exhausted. Get yourself a stress ball to squeeze once in a while to build up finger and hand strength. Also, do not forget to stretch out your writing hand to avoid elbow injuries and unpleasant muscle pains.

      Try the Cornell Notes method

      An old, yet still incredibly effective method, to take excellent study notes is the Cornell Notes method. Divide your page into two columns. The right one should be larger – that’s where you write down all the ideas, include tables, charts and pretty much everything else you do as you usually write notes. It can be messy. The left column is where you put big bulletin points and short statements, generalizing corresponding ideas from the right column.

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      Also, you can leave the end of each page blank and later write down a brief summary of the page in a couple sentences. Down the line, when studying for an exam or paper, it will help you find the necessary topics easily.

      Lefties: get a felt-tipped pen

      Ink stains, smudged letters and thus absolutely unreadable handwriting – sound familiar to you? Get a good felt-tipped pen that won’t smudge that bad when you drag your hand behind the pen while writing.

      Featured photo credit: Eric Jusino via flickr.com

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      Elena Prokopets

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      Published on January 16, 2019

      How to Effectively Manage a Heavy Workload at Work

      How to Effectively Manage a Heavy Workload at Work

      We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

      You might have such a heavy workload that it feels too intimidating to even start.

      You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

      That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

      Here’re 13 strategies you can use to get out from under your overwhelming workload:

      1. Acknowledge You Can’t Do It All

      Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

      We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

      To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

      At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

      The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

      2. Focus on Your Unique Strengths

      Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

      The challenge is that many people end up doing things that they’re simply not very good at.

      In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

      It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

      It is often not about how to complete this project more effectively but who can help deliver this project.

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      So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

      • Are you a great strategist?
      • Are you an effective planner?
      • Is Project Management your strength?
      • Is communication and bringing people together your strength?
      • Are you the ideas person?
      • Is Implementation your strength?

      Think about how you can bring the biggest value to your work and the projects you undertake.

      3. Use the Strengths of Your Team

      One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

      Delegation or better teamwork is the solution.

      Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

      Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

      4. Take Time for Planning

      “Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

      One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

      You can take the time to think about:

      • What’s the purpose of the project?
      • How Important is it?
      • When does it need to be delivered by?
      • What is the best result and worst result for this project?
      • What are the KPIs?
      • What does the project plan and key milestones look like?
      • Who is working on this project?
      • What is everyone’s responsibilities?
      • What tolerances can I add in?
      • What are the review stages?
      • What are the challenges we may face and the solutions for these challenges?

      Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

      5. Focus on Priorities

      Not everything is a priority, although it can often feel, in the moment, that it is.

      Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

      One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

      1. Urgent and important (tasks you will do immediately).
      2. Important, but not urgent (tasks you will schedule to do later).
      3. Urgent, but not important (tasks you will delegate to someone else).
      4. Neither urgent nor important (tasks that you will eliminate).

      James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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        The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

        If you didn’t get everything accomplished, start the next day with your number one priority.

        If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

        6. Take Time Out

        To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

        If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

        Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

        In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

        Take a look at this article learn about The Importance of Scheduling Downtime.

        7. Maintain a Healthy Work-Life Balance

        Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

        I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

        Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

        If you feel there is not enough balance, then it may be time to make a change.

        8. Stop Multitasking

        Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

        So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

        When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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        If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

        9. Work in Blocks of Time

        To keep your energy up to produce your best results it’s essential to take regular breaks.

        I use the 60-60-30 method myself and teach it to my coaching clients.

        Work on a project for a sustained period of 50 minutes.

        Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

        Then continue to work on the project for a further 50 minutes.

        Then take another 10-minute break.

        Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

        By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

        10. Get Rid of Distractions

        Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

        “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

        Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

        If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

        11. Commit Focused Time to Smaller Tasks

        You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

        Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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        Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

        12. Take a Time Audit

        Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

        Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

        You can start by taking a piece of paper and creating three columns:

        Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

        Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

        At the end of the week, record the total time spent in each column.

        If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

        13. Protect Your Confidence

        It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

        When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

        Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

        When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

        Final Words

        A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

        The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

        If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

        Featured photo credit: Hannah Wei via unsplash.com

        Reference

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