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Goal Setting from the Inside Out

Goal Setting from the Inside Out

It’s so curious how we spend the last weeks of the year in a sugar-plum-induced family frenzy of parties and holiday sweaters, and expect to walk into our lives on January 1 ready to drill down and get things done.

To get our minds focused back on what the year holds in store for us we make these shoulds-posing-as-resolutions and order all kinds of shiny productivity tools and smile at the future coming toward us. Then February rolls around and we glance sideways at our list and hope nobody’s looking over our shoulders.

Straight out, resolutions are dangerous little dragons because we humans need meaning. We need a resonant, compelling context for any goal, wish, or dream to have a shot at making it into our everyday schedule.

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Wait, Come a Little Closer…
So let’s say we’ve teased out a few New Year’s Resolutions by now, and ordered some shiny new gadgets and calendars for 2009. What’s to keep the litany of familiar patterns from grabbing us by the heels as we reach toward our resolutions?

Too many high maintenance friends…loathing the 8-to-5…missing appointments…too much laundry…no time for family…forgetting to back up the laptop.

Those perfectly reasonable sources of frustration provide cover for something deeper. If we look inside the window to our soul and listen, this string of buried refrains actually kills countless plans and goals for getting things done and becoming the high priest[ess] of accomplishment and joy—because we keep avoiding what we really, really want most.

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We Already Know This Stuff
Let’s say you’ve always wanted to go back to school, get a law degree and work in the social justice field. Every year you resolve to put it on your list, apply to schools and set a start date. And then life happens—a broken arm, a big new client, something—and you set your lifelong dream aside yet again. It’s too much. Too costly. Ridiculous, actually.

We already know who we are and what we’re passionate about. We can do all the soul searching and personality tests into infinity, yet they somehow keep pointing to the same things. The longer we dismiss what we already know, no matter what productivity gadget we employ, or how many nannies and assistants we hire, the louder the buried refrain will get. Even though we think it’s the report, or the big meeting that’s keeping us up twisting in our sheets at night, it’s everything we’ve been meaning to do and desiring most that does it. Not your crazy schedule and the soccer-momming and the endless board meetings.

We humans can tolerate just about any circumstance when we’re truly committed to our highest purpose. When we actually give our dreams a committed shot at landing on our everyday schedule, we can tolerate busyness and life at high speed.

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Goal Setting from the Inside Out in 2009
Truth? No matter how much we want to get things done, what we really want is a life that matters. We want the chain of endless doings to add up to something meaningful at the end of the day. So, take a look back at your calendar in any given week for 2008 and ask yourself two questions:

  1. “What’s most important to me?”
  2. “What values did I honor?”

The information you gather by answering those questions will help you percolate what’s next. Declarations.

Create Context and Meaning with Declarations
To give your resolutions or goals heart and soul, take a look at what you most deeply value in each of the four life areas: Life’s Work, Relationships, Personal Wellbeing and Financial Development. Next to each area, you’ll have words like joy, integrity, leadership, and service, and you’ll use these words to craft your declarations.

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Declarations are timeless statements of purpose in the present tense designed to create ongoing quality of life shifts. Much like a mission statement, declarations stem from who you are and what you value, and point to your vision. They may sound bold and completely outrageous, perhaps even a little wild—but not impossible.

You’ll know you’re on track if your declarations make you want to cry or scream or jump up and down. (Go ahead, we’ll wait.) Declarations also act as your truing mechanism when you forget who you are and what you’re up to. Or when your busyness has no connection to what you value. Or when you’ve been saying yes way too much.

Practically speaking, declarations inform your goals, not the other way around. So, once you’ve finished your declarations, listing your top goal in each area (that’s right, just one) should come easily and organically.

Go ahead, we’ll wait.

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Last Updated on November 14, 2018

Have You Fallen Into the ‘Busy’ Trap? Here’s Your Way Out

Have You Fallen Into the ‘Busy’ Trap? Here’s Your Way Out

Do you find yourself constantly feeling busy? Or, maybe you feel like you have too much on your plate? Perhaps you have a to-do list with no end in sight, or many responsibilities to juggle on a daily basis at work. When you get home, you have household responsibilities to take care of, too, and it just seems like you never have much time for a breather.

Being busy is good, it’s better than not having anything to do and letting time slip away. But, what many people don’t realize is, being busy doesn’t always mean you’re being productive. The more time you take to complete something does not equal to more success. Many people end up falling into this trap as they pack their day with tasks and errands that may sometimes produce little outcome or output for the effort that they’ve put in.

For example, let’s say that your washing machine at home broke down and you need to fix it. Instead of calling the handyman to come, your husband decides he’s going to fix the machine. He ends up spending half a day figuring out the machine, and does eventually fix it. He did however have to make a trip to the tool shop to buy some extra tools and parts for the machine. Now, if you had called the handy man, it would probably have taken the handyman much less time, and he would have all the necessary tools and parts already, because that is his job. So in this instance, was your husband’s time and effort worth it? Oh, and because he took half the day fixing the machine, you now had to take over his duties of dropping the kids off at soccer and swim practice.

We Need Not Be That Busy

I hope you would agree, that it would have been ideal to delegate this task to the handyman. That would have saved you time and effort, so that you and your husband could focus on doing other things that were more important to you, like being there for your kids or spending time with each other. This is just one example of how we often impose busyness on ourselves without us even realizing it.

But, I’m going to show you just how you can gain quality time from external sources. Whatever big goals or ambitions that you may have, it’s normal for them to involve a lot more of your time than you first expect. I’m talking about things like starting a new business, changing careers, perhaps even moving to a new city. New challenges often involve things that are outside of our experience and expertise, so covering all the bases ourselves is sometimes not feasible as it takes too much time to learn and do everything.

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You Are Just One Person

At the end of the day, you are just one person, and you have a limited amount of time. So, you have to do things that are meaningful to you. While an overall goal may be meaningful, not all of the milestones needed to get there may be meaningful. Because we all have our strengths and weaknesses, likes and dislikes, not every task will be enjoyable or all fun & games. Some simply require pure willpower and discipline to grind through. And that is where delegation comes in.

What is Delegation?

You may hear this term a lot in the business or corporate world; it’s an effective way for managers to distribute (or sometimes avoid!) work. But, that’s not what I’m referring to. Instead, delegation means leveraging time from an outside source to give you opportunities to increase your quality time. By outside source, we simply mean that it’s not your own time that you’re spending.

What Should You Delegate?

To delegate effectively, it has to be done with deliberate intention. So the aim of delegation is to create more quality time for yourself. There are 3 types of tasks that you should generally delegate, called the Delegation Triangle.

The first are tasks you don’t enjoy doing. These are things that you know how to do, but don’t enjoy. Second, are tasks you shouldn’t do. These are things you know how to do and may even enjoy, but may not be the best use of your time. Third, are tasks you can’t do. These are things that need doing, but you don’t have the skills or expertise to follow through with them at this moment.

Have a look through your daily tasks and responsibilities, and see if you can fit them under these 3 categories.

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Pitfalls of Delegation

Using the Delegation Triangle, you can decide which tasks are worth delegating. In theory, it might look easy to sort actions at first glance; but often, it’s actually harder than you think! 

One such example, is diverting time on tasks you shouldn’t do. Let’s go back to the washing machine example. Your husband decides to fix it on his own instead of simply getting an expert to fix it. Why? Because it’s probably a challenge he enjoys, and it’s an accomplishment that would bring him satisfaction. However, if the value of the task is too low, you really ought to delegate it to others.

Sometimes, when you have a larger goal in mind, you might have to sacrifice some actions in return for making progress. Always think about the bigger picture! One thing that can help you avoid this pitfall is to keep your deadlines in mind whenever you set milestones for a project or task.

Deadlines are a commitment to yourself, and every bit of time is precious. So if an activity you’re focusing on is taking time away from progress towards your goal, it may be time to let go of it for now. You can always decide to pick it up again later.

Then there’s the other extreme of delegation. And that’s when you start delegating everything you dislike doing to external sources.Sometimes it’s tempting to abuse delegation and get carried away outsourcing everything on your “don’t like doing” list.

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Some people are too picky on what they’re going to do. But sometimes, if you don’t like doing so but you’re the only one who can do it, you still need to finish the job. At the end of the day, it does take your own hard work and effort to achieve the success you want.

So if you find that you’re constantly running into this problem of over delegating, then it may be time to re-evaluate your motivation, or reason for doing whatever it is that you’re doing.

Ask yourself, “Is this task contributing towards a meaningful objective that I want to achieve?” and “what kind of progress do I make each time I carry out the task myself?” If the task is both meaningful and creates progress, then the next step is to ask yourself questions that can help you create actions.

What obstacles are causing you to avoid this task? Is it because of low confidence in your ability? Do you think someone else can do a better job? Is it your level of focus? Or is there an alternative action you can take that can produce the same results?

Take Action Now

Take a look at your current tasks or to-do’s that you have planned this week. Which tasks are possible candidates that fall under the Delegation Triangle? Are there any that fall under the pitfalls mentioned above? Which tasks can you immediately identify that should be delegated out right now?

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I hope this exercise helps declutter your tasks and responsibilities a little and allows you to see how much more time you can be saving for more important things. But, this is not the end of delegation. After you’ve sorted out the tasks that can be delegated, the next step is to determine who it should be delegated to. Besides people like your co workers, or spouse/family members, did you know that there is a whole delegating industry out there?

If you’re keen to learn more about this delegating industry, and find out how you can decide who’s the best fit to do your delegated tasks, subscribe to our newsletter today. We will help you discover many more skills that will boost your productivity by leaps and bounds!

Featured photo credit: rawpixel via unsplash.com

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