Advertising
Advertising

Getting Things Done (GTD) with Mac and Palm

Getting Things Done (GTD) with Mac and Palm

I came across an article today on electronic implementation for GTD. Steven Frank wrote down his methods on how to use Palm (Treo) and Mac to manage his tasks, projects, emails and notes. If you are using Treo or Mac you should look into his implementation – it’s pretty neat:

Archival Layout
There are a lot of ways you can set up your permanent archive. I have a root level archive folder, with subfolders by year. Sometimes, I have additional folders within the year folders for specific projects, but that’s of questionable utility since, as Gmail has shown us, it’s usually easier to just search a single big mail folder than try to invent some ad-hoc filing system.

If you get a LOT of mail, you may even want to break down the years into quarters. Breaking down into months is probably a bit too much effort.

My email archive is automatically backed up (along with the rest of our server) on a nightly basis…

He still want to improve on his system, let’s see if we can able to help him:

  • He is trying to use calendaring on events that have to be done at a specific time – to just exploit the alarm feature to remind him on doing the specific task. Are there any other good ways to do this in Mac and Palm?
  • He is trying to find a method that can sync lots of notes between two Macs and a Treo.

Mac and Palm GTD – [~stevenf : macintosh, gadgets, and general geekery]

More by this author

Leon Ho

Founder of Lifehack

Book summary: A Technique for Producing Ideas 10 Ways to Extend Laptop Battery Life Bob Parsons on His 16 Rules for Survival Free note taking templates and techniques Fifty Essential Topics on Economics

Trending in Lifehack

1 How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps 2 Forget Learning How to Multitask: Boost Productivity 10X More with Focus 3 The Lifehack Show Episode 8: On Personal Success 4 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 5 The Lifehack Show Episode 6: On Friendship and Belonging

Read Next

Advertising
Advertising
Advertising

Last Updated on October 15, 2019

How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps

How to Plan Your Life Goals and Actually Achieve Them in 7 Simple Steps

Where do you want to be 5 years from now, 10 years from now, or even this time next year? These places are your goal destinations and although you might know that you don’t want to be standing still in the same place as you are now, it’s not always easy to identify what your real goals are.

Many people think that setting a goal destination is having a dream that is there in the far distant future but will never be attained. This proves to be a self-fulfilling prophesy because of two things:

Firstly, that the goal isn’t specifically defined enough in the first place; and secondly, it remains a remote dream waiting for action which is never taken.

Defining your goal destination is something that you need to take some time to think carefully about. The following steps on how to plan your life goals should get you started on a journey to your destination:

Advertising

1. Make a list of your goal destinations

Goal destinations are the things that are important to you. Another word for them would be ambitions, but ambitions sound like something which outside of your grasp, whereas goal destinations are certainly achievable if you are willing to put in the effort working towards them.

So what do you really want to do with your life? What are the main things that you would like to accomplish with your life? What is it that you would really regret not doing if you suddenly found you had a limited amount of time left on the earth?

Each of these things is a goal. Define each goal destination in one sentence.

If any of these goals is a stepping stone to another one of the goals, take it off this list as it isn’t a goal destination.

Advertising

2. Think about the time frame to have the goal accomplished

This is where the 5 year, 10 year, next year plan comes into it.

Some goals will have a “shelf life” because of age, health, finance, etc, whereas others will be up to you as to when you would like to achieve them by.

3. Write down your goals clearly

Write each goal destination at the top of a new piece of paper.

For each goal, write down what is it that you need and don’t have now that will allow you achieve that goal. This could be some kind of education, career change, finance, a new skill, etc. Any “stepping stone” goals you removed will fit into this exercise. If any of these smaller “goals” have sub-goals, go through the same process with these so that you have precise action points to work with.

Advertising

4. Write down what you need to do for each goal

Under each item listed, write down the things that you will need to do in order to complete each of the steps required to complete the goal. 

These items will become a check-list. They are a tangible way of checking how you are progressing towards reaching your goal destinations. A record of your success!

5. Write down your timeframe with specific and realistic dates

Using the time frames you created, on each goal destination sheet write down the year in which you will complete the goal by.

For any goal which has no fixed completion date, think about when you would like to have accomplished it by and use that as your destination date.

Advertising

Work within the time frames for each goal destination, make a note of realistic dates by which you will complete each of the small steps.

6. Schedule your to-dos

Now take an overview of all your goal destinations and make a schedule of what you need to do this week, this month, this year – in order to progress along the road towards your goal destinations.

Write these action points on a schedule so that you have definite dates on which to do things.

7. Review your progress

At the end of the year, review what you have done this year, mark things off the check-lists for each goal destination and write up the schedule with the action points you need for the next year.

Although it may take you several years to, for example, get the promotion you desire because you first need to get the MBA which means getting a job with more money to allow you to finance a part-time degree course, you will ultimately be successful in achieving your goal destination because you have planned out not only what you want, but how to get it, and have been pro-active towards achieving it.

Featured photo credit: Debby Hudson via unsplash.com

Read Next