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9 Ideas to Get Your Work Organized for the Year Ahead

9 Ideas to Get Your Work Organized for the Year Ahead

Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s one thing you’re doing now to get your business organized for the year ahead?

1. Calendar Blocking

Kelly Azevedo

    As often as possible, I’m adding regular business tasks to my weekly calendar on repeat. It has helped to “hold the space” for client work, marketing, networking, family and fun. I take into account the 2013 personal and business goals as I create time to work closer to those outcomes.

    Kelly Azevedo, She’s Got Systems

    2. Budgeting for the Year

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    David Ehrenberg

      To prepare for the year ahead, I’m creating a financial plan and budget for 2013. This is an essential activity (that you should have started in 2012) to help you to get organized for the year ahead. Use your financial plan as an opportunity to hone in on your key goals for 2013 and to establish milestones to guide you throughout the year. Plan to update your budget as the year progresses.

      David Ehrenberg, Early Growth Financial Services

      3. Filing

      Derek Flanzraich

        Believe it or not, I haven’t had a filing cabinet so much as a filing “box” where everything I wanted to file away was placed in, without any rhyme or reason. My plan is to fix that.

        Derek Flanzraich, Greatist

        4. Have Some Perspective

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        Robert J. Moore

          Sometimes it’s easy to get lost in the weeds and forget about how far you can come in a year. We’re summarizing accomplishments made in 2012 to share with our company, and motivate the team to continue to do bigger and better things in 2013.

          Robert J. Moore, RJMetrics

          5. Cut the “Fluff”

          Benish Shah

            If it’s not something that is adding to my life in a positive manner, it needs to go. My goal is to surround myself with things that I’m passionate about, that I can learn from, and that will help me focus instead of distract me. It’s like spring cleaning your closet!

            Benish Shah, Vicaire Ny

            6. Get Personal!

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            John Hall

              Hiring a personal assistant. At first I felt like hiring a personal assistant was ridiculous, but the busier I get the less organized I am.

              John Hall, Digital Talent Agents

              7. Review Life Plan

              Peter Nguyen

                Every quarter I review my life plan and business objectives and goals. I try to go somewhere for a whole weekend to do this every three months.

                Peter Nguyen, Literati Institute

                8. Heighten Web Security

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                Logan Lenz

                  I went through a few terrible hacks recently. Even though we were prepared with backups and recovery best practices, cyber attacks are always damaging to an online business. I have spent much personal time and resources building out our security infrastructure in order to ensure that similar attacks never occur again in the future.

                  Logan Lenz, Endagon

                  9. Listening, Better and More Often

                  Mitch Gordon

                    For me, listening to my employees is the solution to many problems. They always have great ideas for how we can make the business, and our time in the office, more efficient and productive. We spent the month of December wrapping up year-end projects, as well as putting a great plan in place for 2013. Always take time for an in-depth review with key employees at the end of the year!

                    Mitch Gordon, Go Overseas

                     

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                    Trending in Productivity

                    1 How to Be Productive at Home and Make Every Day a Productive Day 2 7 Things to Remember When You’re Going Through Tough Times in Life 3 20 Productive Hobbies That Will Make You Smarter and Happier 4 Ditch Work Life Balance and Embrace Work Life Harmony 5 The Pomodoro Technique: Is It Right for You to Boost Productivity?

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                    Last Updated on May 24, 2019

                    How to Be Productive at Home and Make Every Day a Productive Day

                    How to Be Productive at Home and Make Every Day a Productive Day

                    If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

                    Below you’ll find six easy tips that will help you make the most out of your time:

                    1. Create a Good Morning Routine

                    One of the best ways to start your day is to get up early and eat a healthy breakfast.

                    CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

                    You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

                    If you aren’t sure how to make morning routine work for you, this guide will help you:

                    The Ultimate Morning Routine to Make You Happy And Productive All Day

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                    2. Prioritize

                    Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

                    Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

                      If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

                      Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

                      How to Prioritize Right in 10 Minutes and Work 10X Faster

                      3. Focus on One Thing at a Time

                      One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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                      Need a little background noise to keep you on track? Try working in a coffee shop.

                      Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

                      Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

                      And here’s some great apps to help you focus: 10 Online Apps for Better Focus

                      4. Take Breaks

                      Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

                      To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

                      After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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                      I like to work in 25 and 5 minute increments, but you should find out what works best for you.

                      5. Manage Your Time Effectively

                      A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

                      How do you know when exactly you have free time?

                      By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

                      With this data, you can better plan out your day and keep yourself on track.

                      Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

                      A bonus tip, even your real free time can be used productively, find out how:

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                      20 Productive Ways to Use Your Free Time

                      6. Celebrate and Reflect

                      No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

                      Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

                      Try these 10 questions for daily self reflection.

                      More Articles About Daily Productivity

                      Featured photo credit: Unsplash via unsplash.com

                      Reference

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