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9 Ideas to Get Your Work Organized for the Year Ahead

9 Ideas to Get Your Work Organized for the Year Ahead

Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s one thing you’re doing now to get your business organized for the year ahead?

1. Calendar Blocking

Kelly Azevedo

    As often as possible, I’m adding regular business tasks to my weekly calendar on repeat. It has helped to “hold the space” for client work, marketing, networking, family and fun. I take into account the 2013 personal and business goals as I create time to work closer to those outcomes.

    Kelly Azevedo, She’s Got Systems

    2. Budgeting for the Year

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    David Ehrenberg

      To prepare for the year ahead, I’m creating a financial plan and budget for 2013. This is an essential activity (that you should have started in 2012) to help you to get organized for the year ahead. Use your financial plan as an opportunity to hone in on your key goals for 2013 and to establish milestones to guide you throughout the year. Plan to update your budget as the year progresses.

      David Ehrenberg, Early Growth Financial Services

      3. Filing

      Derek Flanzraich

        Believe it or not, I haven’t had a filing cabinet so much as a filing “box” where everything I wanted to file away was placed in, without any rhyme or reason. My plan is to fix that.

        Derek Flanzraich, Greatist

        4. Have Some Perspective

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        Robert J. Moore

          Sometimes it’s easy to get lost in the weeds and forget about how far you can come in a year. We’re summarizing accomplishments made in 2012 to share with our company, and motivate the team to continue to do bigger and better things in 2013.

          Robert J. Moore, RJMetrics

          5. Cut the “Fluff”

          Benish Shah

            If it’s not something that is adding to my life in a positive manner, it needs to go. My goal is to surround myself with things that I’m passionate about, that I can learn from, and that will help me focus instead of distract me. It’s like spring cleaning your closet!

            Benish Shah, Vicaire Ny

            6. Get Personal!

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            John Hall

              Hiring a personal assistant. At first I felt like hiring a personal assistant was ridiculous, but the busier I get the less organized I am.

              John Hall, Digital Talent Agents

              7. Review Life Plan

              Peter Nguyen

                Every quarter I review my life plan and business objectives and goals. I try to go somewhere for a whole weekend to do this every three months.

                Peter Nguyen, Literati Institute

                8. Heighten Web Security

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                Logan Lenz

                  I went through a few terrible hacks recently. Even though we were prepared with backups and recovery best practices, cyber attacks are always damaging to an online business. I have spent much personal time and resources building out our security infrastructure in order to ensure that similar attacks never occur again in the future.

                  Logan Lenz, Endagon

                  9. Listening, Better and More Often

                  Mitch Gordon

                    For me, listening to my employees is the solution to many problems. They always have great ideas for how we can make the business, and our time in the office, more efficient and productive. We spent the month of December wrapping up year-end projects, as well as putting a great plan in place for 2013. Always take time for an in-depth review with key employees at the end of the year!

                    Mitch Gordon, Go Overseas

                     

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                    Last Updated on May 7, 2021

                    Productivity Boost: How to start your day at 5:00 AM

                    Productivity Boost: How to start your day at 5:00 AM

                    I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

                    Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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                    Relocate your alarm clock.

                    Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

                    Scrap the snooze.

                    The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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                    Change up your buzzer

                    If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

                    Make a puzzle

                    If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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                    Get into a routine

                    Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

                    Have a reason

                    Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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                    As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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