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Get Organized With 4 Ways To Win The Paper War

Get Organized With 4 Ways To Win The Paper War

In my thirteen plus years working as a professional organizer I’ve done my share of organizing paper! I have done more paper organizing than any other type of organizing. Why? Because paper is one of the hardest things to organize and keep organized.

    Paper is so difficult to organize because

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    1. It’s boring
    2. It’s flat and therefore hard to see that you’re making progress very quickly
    3. It’s never ending–it keeps coming in every day
    4. It’s usually primarily black and white which is hard on the eyes
    5. It requires that a decision be made about every piece–really tough for people who have a hard time making decisions.

    Is it any wonder that it’s quite common for people to procrastinate organizing their papers when there are so many other compelling tasks to be done that are much less annoying? Unfortunately, putting off managing paper only costs you more in the long run because as the quantities of it build up, your inclination to deal with it diminishes in equal proportion. Before long you have a paper nightmare, one that causes all kinds of bad feelings like anxiety, depression, self-disgust, anger, irritation and exhaustion.

    Since sorting and organizing paper is part of my everyday working experience, I’ve developed some general guidelines for handling paper that keep me sane and moving forward.

    1.  Never start with paper unless it is the only thing you have to organize.

    If you start with paper, you will quit. You’ll run away! You’ll go shopping, watch TV, eat a cake or decide the lawn just has to be mowed right now. Paper will shut you down.

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    I learned that starting with paper is a big mistake the hard way in my first year as an organizer. I took a client’s lead and started with paper. Halfway through the session the client had an asthma attack, ran to the bathroom and threw up. The lesson I took from that dramatic experience was that it’s not a good organizing strategy to start with paper!

    The only way to effectively deal with paper is to back into it. In other words, don’t tackle it head on. Have a blast evaluating, sorting and purging everything else in your space first. Then when the room is feeling great and all that’s left to do is sort and clear paper, you’ll find paper easier to handle.

    2. Never start with single sheet of paper at the top of a paper pile.

    It’s important that you make some visible progress quickly when organizing paper. The best way to do that is to throw away as much as you can as fast as you can. Therefore, you must first process BIG CHUNKS of paper like magazines, newsletters and papers stapled together. You will see yourself as a success when your paper pile goes down quickly and you’ll stay motivated to keep working.

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    3. Keep only those papers that you are likely to USE.

    Most people keep too much paper either because they don’t know what to keep, so they keep everything because that’s the safe thing to do, or they postpone making decisions for fear they’ll make a mistake, resulting in holding on to large volumes of useless paper. Many people don’t slow down enough to think about what papers they really need to keep. Keeping everything seems like the best insurance against not having the papers they need at a time when they need them. But, can they find them when they need them? The more paper you keep, the more work you must do to keep them organized and accessible!

    My advice is to reflect back on your history and remember those times when you needed to retrieve papers. The kinds of papers you needed in the past are the types you are likely to need in the future. The times that come back to me most vividly were when I was buying a house or applying for a loan. Keep only those papers you are likely to use at some later date.

    When in doubt about whether to keep a certain type of paper ask yourself, “How will I use this?” If you can’t come up with a past memory of using that type of paper or you can’t think of a way that you could use it in the future, pitch it! And, celebrate! You just made your life easier!

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    4. Make paper leave your space every day.

    Eighty to 90% of paper that is filed NEVER gets used again. Becoming more discerning and committed to purging paper will lighten your load and empower you. Be sure to process mail every day–meaning, sort it, pitch the obvious junk mail, and deliberately store papers that require further action or filing in specific places where they can be easily retrieved at a later date. Taking regular action to purge paper will keep you in the power position relative to paper. Postponing working with paper is akin to telling paper to go ahead and take over. Vigilance with paper purging takes only minutes per day and will save you hours and hours of agony at a later date.

    Image: Kozumel

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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