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Get ‘Er Done and Increase Productivity with Google Docs

Get ‘Er Done and Increase Productivity with Google Docs


    Have you struggled with multiple workstations, laptops, mobile devices and having access to a certain document? Do you share documents and spreadsheets with teams of people? Do you ask for feedback on projects from people all over the globe?

    If you do I have solution for you that doesn’t even cost a dime to use.

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    Google Docs

    Okay, okay, I heard the groans even across the Internet. Google Docs hasn’t enjoyed a good reputation as a replacement for Microsoft Office or even Open Office. I am not talking about using Google Docs as your word processing software. I use both MS Office and Open Office to create and edit documents, spreadsheets, and presentations. If you are a heavy user of office type applications you really have to have some sort of desktop software.

    What I am talking about is using Google Docs as a supplement to your desktop applications. Used in the right way, Google Docs can provide assess to your documents while at home, at the office, traveling, anywhere with an Internet connection. It also is a great way to collaborate with people, sharing items, getting feedback.

    There are other collaboration tools out there.  Dropbox, Syncplicity are some. They are good for techie people who understand what is expected of them. I have found when I want to share with non-techies, they run into problems with tools like these. Also they have a free and professional versions. If you are using them for anything concerning a business, you should consider paying for it so as not to run afoul of the terms and conditions.

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    Getting Started

    Of course you need a Google account to use Google Docs. If you don’t have one already, just go to google.com and sign up. Once you have your account you can access Documents by clicking on the tab on the top of the screen. This will take you to your home screen.

    Collections

    The key to using Google Docs in understanding collections. Collections are the same as file folders in Google Docs. Each collections holds a number of other things. A collection can hold multiple documents, spreadsheets, presentations, or even other collections. A collection can hold multiple types of items, a couple documents, a spreadsheets and a few other collections. This is just like file folders in an operating system.

    I use collections to hold like items so that they are grouped together and I can share them to whoever I want. You will collections on your home Google Docs screen on the left side. There will be a listing of your collections and collections shared with you.

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    Get ‘Er Done Easily

    I discovered that the best way to get your documents into Google Docs is to create folders on your workstation, put in the items you want access to and then upload them as collections to Google Docs. I struggled for a long time trying to upload the documents one at a time, create the collections on  Google Docs and then then put the items into the collections. Don’t do that. It is really clunky. You can do it all on your workstation in a matter of minutes, upload it and then have access to them anywhere you go.

    Sharing and Feedback

    The other cool use for Google Docs is to share things with people. You can either share collections or individual items. The easy way that I use to share is to right click on the item.  This will allow you to select Share and then click Share again. This brings up the Sharing settings box. At this point, you have a couple of choices. You can share directly with people using their email address. Just type in the address in the box “Add people”. They will get an email giving them access to the item. Another way is to use a link. At the top of the Sharing settings box, click Change to change type of access. Select anyone with the link to get access to a link that will take someone to your item. You also have the choice to give them the ability to edit the document.

    By using a link with edit permission, you can share a document on Facebook, Twitter, etc and ask for comments on whatever you are working on. What a great way to get feedback! People can use the insert comments feature to give you all the feedback you want. Just make sure you have a backup copy in case someone changes the document beyond recognition.

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    Housekeeping

    Finally, to keep clutter down, use collections to keep individual items from clogging up your homepage in Google Docs. Select the individual items and then click More at the top. Select Don’t Show in Home to hide them from your home page. You will still find the items in the collections and it keeps your homepage much more manageable.

    Simple, Fast, Free

    Using Google Docs in the way that I have described meets my prerequisites for a top of the line productivity tool – simple, fast, and cheap (free). It is a great tool to have in your tool bag. I only see the use of Gmail and Google Docs growing.

    Why not start using it and benefit from the increased productivity?

    (Photo credit: Electonic News on the Internet via Shutterstock)

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    Last Updated on February 15, 2019

    7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

    7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

    There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

    Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

    In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

    I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

    1. Aha!

      Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

      Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

      Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

      Available for Web

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      2. Asana

        Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

        Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

        Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

        Available for iOS | Android | Web

        3. Basecamp

          Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

          With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

          The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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          Available for iOS | Android | Web

          4. Forecast

            An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

            Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

            Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

            Available for Web

            5. Wrike

              Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

              The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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              Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

              Available for iOS | Android | Web

              6. Todo.vu

                Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

                According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

                Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

                Available for Web

                7. Flock

                  Looking for a tool to simplify task management? Try out Flock.

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                  Flock comes with enhanced goal tracking and additional features like instant messaging.

                  Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                  Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                  Available for iOS | Android | Web

                  Conclusion

                  Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                  But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                  Featured photo credit: Alvaro Reyes via unsplash.com

                  Reference

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