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How to Get Away From Your Tight Schedule (And Still Get Things Done)

How to Get Away From Your Tight Schedule (And Still Get Things Done)

Here is the plain truth: Your schedule is just too tight.

You feel panicked as you move from one appointment to another and your calendar is so full of notes for the day you can hardly read them. At the same time, you are trying to make it to the appointments in time, because you want to give people an impression of you as a trustworthy and punctual person. Eventually you are starting to be overwhelmed by the stress that’s a result of your manic schedule. You also know that you have to find a solution quickly, because you can’t live like this any longer.

Were you too optimistic with your scheduling?

If there is one scheduling “sin” that most people commit, it’s planning a timetable that is too tight. It’s very easy to be overly optimistic of your capabilities to adhere to your schedule, until you’re actually in it. That’s usually when you realize that your plan was not realistic.

So what are the reasons behind making scheduled that are too tight?

First, it could be that you put too much action into one day, because you genuinely think you can do it. Putting appointments and tasks one right after another may doable in the planning phase, but reality will eventually show that this wasn’t necessarily the best thing to do.

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Many of us don’t consider building in  transition times between tasks. When you schedule too many tasks or appointments for the one day with the lack of understanding of the transition times you need, you’ll most likely experience the domino effect: When you are running late for one appointment, you will be running late for the rest of the appointments as well.

How can we fix this?

The blueprint for solid scheduling

With these steps, you can have schedules that are more realistic in your everyday life:

1. Dedicate time for planning. Don’t rush through the planning phase. Instead, make sure that you allow enough time for the planning process.

Instead of planning just 5 minutes, decide to plan 15 to 30 minutes where you really go through your day and plan it out well.

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In addition, if you feel that even 30 minutes is not enough, then take all the time you need! The idea is to have a plan that you can rely on the next day.

2. Choose the right environment. Pay close attention to where and when you make the plan.

If you’re planning your schedule at home, choose a time when it is quiet enough for this activity. For instance, you could wake up earlier than the rest of the family and do the planning then.

You could also decide to do your planning somewhere else, like in a library or perhaps outside in nature, if there is too much distraction at home.

3. Cut down the appointments. If possible, try to cut down the number of appointments you have. That way you are not overwhelmed by having too much activity packed into one day.

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The fewer appointments you have, the easier it is to keep your schedule.

4. Add a buffer. Add at least 15-20 minutes buffer between your appointments. The time will of course depend on your situation, but understand that often more time is needed to accomplish a task than you actually think and a buffer allows for that.

For instance, if you have a meeting with your client, you’ll have to consider the whole picture:

  • the time it takes to go to your client
  • the time you are spending with him/her
  • the time it takes to get back from your client

As you can see, the actual appointment is just one part of the whole situation and you should include those other parts (transition times) in your planning as well.

5. Analyze. Sometimes – even with proper planning – your schedules may fall apart for some reason or another. That’s why it’s important to analyze what happened afterwards, so that the same thing can be prevented in the future.

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6. Time your recurring tasks. If you have a repeating task or appointment, you might want to time it. That makes it so much easier for you to plan your future appointments or tasks with that information.

For instance, I know that it takes approximately 1 hour to complete a workout in the gym. This includes not only the workout part, but also going to the gym, putting my gym gear on, taking a shower after the workout, and getting back home.

With this information, it’s possible to be more realistic with my schedule, since I know the actual time it takes to accomplish a task.

In conclusion

It’s tempting to plan schedules that are too tight.

However, with some focus on the planning phase, your schedules will be more realistic and you will not be burning yourself out unnecessarily.

Over to you: How do you make sure your schedules aren’t too tight and you make your appointments on time?

Featured photo credit:  Frantic, unorganized businessman via Shutterstock

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Timo Kiander

Productivity Author and Founder of Productive Superdad

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Last Updated on July 3, 2020

6 Things To Do Every Day To Ensure You Stick To Your Goals

6 Things To Do Every Day To Ensure You Stick To Your Goals

Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

Here are 6 things that you have to ensure daily to reach your goals.

1. Involve Others

You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

2. Visualize the Rewards

Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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3. Break Down Your Goals

Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

4. Reward Yourself

For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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5. Measure Your Progress

It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

6. Believe in the Possibilities

If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

Final Words

Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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Featured photo credit: Kelly Sikkema via unsplash.com

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