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Game Show Time Management

Game Show Time Management

I’ve got it! This came to me on the ride to work this morning. We have systems for executing our tasks. We have Getting Things Done, which tells us to sweep our heads, capture the details, do our work in the right contexts, and keep the flow going. And I always say that what we need over this is a framework, to help direct our thoughts and mindset towards what matters most to us. 7 Habits, for example, tells us to organize and execute around our priorities. Use Covey’s methods to get your priorities straight. Use Allen’s methods to execute properly. It’s perfect in the larger picture stuff.

But what about those tasks where all things are equal? Maybe they all matter equally, all need to be done, and all meet the same context requirements. What to do? What to do?

Game Show Time Management

The part of the game show we’re going to consider is the lightning round. Near the end of various game shows is that spot where the contestants are thrown a bunch of questions, and they have to answer them in rapid succession. The pressure of speed makes for better tension, and that’s why they do it on TV. But here’s the part we should steal.

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“Pass.”

Abe Lincoln was shot in which theater? …. Pass! Michael Jackson wore his glove on which hand? Right! Abe Lincoln

Task Pass

Take your list of priorities, and the tasks assigned to a certain context, and put them in your own personal lightning round:

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  • Copy a new WordPress install
  • Build header art – PASS
  • Burn new FeedBurner feed
  • Edit WordPress install – PASS
  • Build MySQL database
  • Build header art

Now, there are some ways to implement that technically. You could set the task to recur. (Can you set a task to recur faster than daily? You must, right?). You can throw nag SMS at your cell phone for the ones you are most likely to let slip by passing too many times.

Maybe it’d be great to implement a “3 Pass” rule. You can’t pass more than three times. That way, procrastination-only passing will be shoved away.

Scoreboard

Lots of people like to keep tabs on how they do with their tasks. Sometimes, we do this by leaving completed tasks on the list for a while with a strikethrough. What if you threw scoring against it? What if you decided that completing a task with only 1 pass is worth more than completing a task with 2 passes? Would it change your behavior?

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Lightning Round

I’ve spoken about Time Quilting before, as a means to finding usable time by sewing together scraps of time from various parts of our day. Parents do this well, snagging a few minutes while your son is taking a nap, and another ten minutes while they finish their couscous and lentils. This ties well into the Game Show Time Management premise. If you’ve got 10 minutes to do something, you’ve just set up your own personal Lightning Round right then and there. See how much you can get accomplished in the brief time provided. Pass on things that seem likely to scuttle the ship, and set those for time frames when you can really get at the problem.

I think this will help you develop a better landscape of time. You’ll understand when you consistenly get a few hours uninterrupted. (If you know where this time is, protect it like it’s GOLD, because it’s worth more than that). You’ll also learn how to better instrument your time for those moments that used to be for throw-away tasks. Reading a magazine is a great way to unwind, and occasionally provides you with some insights, but what if you converted that time into four more things you said you wanted to get done, but that were too insignificant to schedule?

Put This Into Action

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Take the following concepts and try overlaying your current productivity system for a week:

  • In same context situations, rapid-fire review your tasks as a lightning round, and see which you choose to execute. Count up passes.
  • When executing a task and completing it, mark 0, 1, 2 for how many times you Passed before you executed it. If there’s a 3, review.
  • Turn 20 minute scraps of time into lightning rounds. See how many tasks you accomplish. (Similar to Merlin’s dash concept).
  • Scoring: Give yourself 10 points for every task completed at 0, 5 points for 1, and 3 points for 2. Subtract 10 for anomalies (more than 3 passes).
  • At your weekly review, consider how you used your Lightning Rounds, consider your scoring, and see if this changes how you execute your priorities.

Your Feedback

This is just a premise. I haven’t tried it yet myself (but plan to launch a trial starting Monday). I’d love your feedback. Please send in comments on the premise as you understand it, and then, as things move forward, please give feedback (I’ll do a check-in post in about a week) on if it worked for you, or what side-effects you encoutered.

It might prove to be neat.

–Chris Brogan needs a perfect blend of simple interface but flexible-for-multitaskers web-based time/project/task software, keyboard heavy preferred. Have a suggestion? Let him know. Chris writes at [chrisbrogan.com] and is launching an audio and video podcasting production company at Grasshopper New Media.

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Last Updated on May 22, 2019

Ditch Work Life Balance and Embrace Work Life Harmony

Ditch Work Life Balance and Embrace Work Life Harmony

How do you usually go about your day?

Do you wake up in the morning, get ready for work, and then spend the whole day looking forward to being at home and unwinding?

We often hear about work life balance – having a good balance between work and personal time. Whilst this may sound like a smart idea, it can also imply that we should dedicate at least half of our time to work–and sacrifice time for our “personal life”.

To me, that seems…off balance. Because, the truth is, it’s nearly impossible to split your time equally between the two. And, you may end up stressing out if you’re not able to meet that expectation of balance.

Instead, why not think of having work life harmony instead?

With this mindset, you can actually integrate work into your life in a way that feels more complete. This way, you don’t need to view work and having personal time as separate.

So, how do you achieve work life harmony?

Work Life Harmony Explained

The difference between work life balance and work life harmony is pretty simple.With the former, there is an implication that you have to sacrifice your “life” for work. But, this is the worst way to go about things! How can you truly be at peace in life if you dread 8 hours of your day?

Work life harmony on the other hand, allows your work to be a part of your life. This means that you can choose to be happy both at home, and at work! Work no longer needs to be seen as the ‘bad’ or un-fun activity.

Having work life harmony also ensures you’re truly present in whatever place you find yourself.

Just take a look at Jeff Bezos, CEO of Amazon for example.

He uses a non traditional approach to work by making time for breakfast every morning with his family, doesn’t set his alarm before going to bed, schedules surprisingly few meetings, and still puts aside a few minutes every day to wash his own dishes.

He believes that all his staff should stop trying to achieve a ‘balance’ in their work and personal lives as that implies a trade off. Instead, he envisions a more holistic relationship between the two.

As the world’s richest man, he must be doing something right!

Rethink Time Management

Now, when we think of striking a balance, we usually associate it with time, don’t we? How much time are we spending at work versus how much time are we spending in our personal lives?Are we taking enough time to be with our loved ones, to do meaningful activities with others or even for ourselves, or are we just dedicating all our time to work?

This is the so-called-balance that many struggle with.

With work life harmony, we learn to rethink time management. By re-assessing how you manage your time, you’ll have a lot more of it. It’s incredible how much time can get wasted over the period of a day–especially when you’re not accurately tracking it.

Unfortunately, unless you’re consciously making an effort, your brain is not always the best at making accurate judgement calls when it comes to prioritizing. It tends to have a bias towards short term benefits and short term costs.

As there are often many more options our brains link to short term benefit; when you’re trying to focus on a task that gives you a long term benefit, that task usually becomes low priority. This is otherwise known as Priority Chaos.

In order to overcome this and be in better control of your time, identify the tasks that need the most focus to get accomplished. If it’s a big task, then it’s good to break it down into smaller bite-sized actions that will provide you with a clearer short term benefit.

When setting up tasks, give yourself a time limit. The brain has a bias towards short term benefits, and your attention span is limited, so if your tasks are going to take ages to complete, you’ll end up losing focus… and wasting time.

Once you have all your tasks written down, it’s time to prioritize them. Since you have a time limit, your focus should be on the top priority tasks. By doing this, you will already be able to get more done in less time at work!

Have Passion for What You Do

Managing your time is important in achieving that work life harmony. But, perhaps of greater importance, is loving what you do in life.One of the most effective ways to achieve a work life harmony is to really enjoy, or find a purpose, in what you do for a living. Even though everyone isn’t always lucky enough to find a position that pays them for pursuing their passion, you can strive to find meaning in what you are already doing, or pursue something new entirely!

For example, say you work at an office that sells paper. While many people wouldn’t consider this a world changing pursuit, I beg to differ. Think of all the individuals in the world that rely on paper. From creative types to quantum physics experts, your role at your workplace brings incredible value to many many people all over the world. You will have, without a doubt, helped bring a new idea into existence. Several new ideas to be precise.

So have a think about what you’re doing now. Is it something that allows you to embrace your passion?

Or perhaps you might not even know what it is that you love or enjoy doing. Why not explore and reflect on what gives you joy and contentment? Is there an area or industry that you could see yourself exploring to experience that fulfillment?

Can you find a deeper purpose in what you’re already doing?

When you’re able to find meaning in your work, you’re that much closer to achieving work life harmony.

Don’t Be Intimidated By Obstacles and Limitations

Creating work life harmony is also about understanding yourself–which includes your limitations and past obstacles–as this allows you to become more resilient.

If you never had to experience struggles, challenges or setbacks, then you would never be forced to adapt and mature. So in theory, having to face obstacles in life is actually quite necessary.

Most of us think of setbacks and obstacles as negative. Though, if you’re able to maintain an optimistic attitude, you’ll almost always have a higher chance of success of overcoming those obstacles to reach your eventual goal.

Your attitude towards setbacks will define the outcome of whether you rise from the challenge or remain stuck in it. So, in order to achieve work life harmony, it’s important to have a resilient attitude as challenges will always come your way–especially when you strive to integrate work into your life, and not a separate or dominant part of life.

Delegate When You Need To

Of course, when you want to increase productivity and minimize the time or effort spent, a great way to do so is to delegate!

If you spend a lot of time doing tasks on your own that could be delegated to others (whether at work or at home) you’re losing a lot of precious free time that could otherwise be spent elsewhere.

At the end of the day, we all have a limited amount of time. So we should all be striving to create a harmonious work and living situation where we can find meaning in all that we do.

While an overall goal may be meaningful, not all of the milestones or tasks needed to get there may be meaningful. That’s because we have our strengths and weaknesses, likes and dislikes. Not every task is going to be enjoyable or easy to complete. That’s where delegation comes in.

Delegation simply allows you to leverage time from an external source, thus giving you opportunities to increase your own quality of time. Keep in mind that delegation should be done with deliberate attention, otherwise you may end up over relying on others.

If you find that you’re running into the problem of over delegating, then it may be time to re-evaluate your motivation for doing whatever it is that you’re doing.

Embrace the Circle and Become Happier and More Productive

Living in harmony is about feeling good about the ways in which you spend your time, despite how busy you may be.Your switch from work mode to a more personal mode should be effortless. It’s about integrating your personal life and the things you love into your busy work life!

It all begins with the shift in perspective. Understanding what your passions are, and learning to be resilient, before taking a different approach to the way you manage your time and everyday tasks.

These are steps that you can start taking to move away from balance to harmony. 

Featured photo credit: Photo by Marten Bjork on Unsplash via unsplash.com

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