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Focus on the Process and Not the Tools to Get Things Done

Focus on the Process and Not the Tools to Get Things Done


    We live in an incredible time. Thanks to the genius of Steve Jobs, the way we communicate, the way we get things done, and how we look at design have been dramatically changed forever. That is the upside. The downside of course is that through the creativity of app developers across the world, we have a tough time deciding which app will best help us become more productive. We end up spending more time finding the right app and less time getting things done. The result is something I like to call “App Attention Disorder”!  In this post, I will talk about how combat this problem by focusing in on the process and not the app.

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    The problem with getting things done on a smartphone app is that some very smart developer created a program designed the way he or she thinks we want to be more productive. The downside of course, to no fault of their own. is that we end up “hacking” their app. We tinker. We tweak. We complain on their site that there is no:

    • sub-projects
    • workspaces
    • due dates
    • notifications
    • integration with Google Calendar or Google Tasks
    • sync with Dropbox or iCloud or Evernote
    • …and the list goes on

    Feeling as if we can still force a square peg into a round hole, we continue to tweak. Eventually, we realize we have spent more time playing with the app and less time actually tending to our commitments. So how do we get around this epidemic to our productivity? By focusing on the process and not the tools.

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    Whether you are a follower of David Allen’s Getting Things Done methodology, Pomodoro technique, Personal Kanban, Franklin Covey, or some combination of all of these plus your own system you’ve invented, stick to it. Research them all to figure out what will work best for you and then choose one organizational system and become a master of its principles.  Make the process a habit. Once you’ve picked a workflow, the question becomes of course, but which app do I use? In my consulting work, I always tell folks to focus on the process and the tool will come to them. What if we didn’t have an iPhone or Android? What if you just had paper? How would you organize your tasks, projects, and goals?

    Take a giant step backwards and ask yourself these big questions:

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    1. What few things must absolutely go right in order for you to have a productivity workflow that works for you? 
    2. What challenges have you had in the past?
    3. What has gone right for you?

    Being able to honestly answer those questions will allow you to better understand which app (or paper) may work best.  That is the key: just knowing what works for you and what will keep you motivated and productive in conjunction with a structured time management system will help you best understand what tool(s) you need to help you get things done.

    Once you get that right, you will undoubtedly have a “mind like water” and will be well on your way to getting things done!

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    Published on April 25, 2019

    How Creativity Can Help You Get Ahead in Life

    How Creativity Can Help You Get Ahead in Life

    Have you ever felt limited in your abilities to do something you really wanted to pursue? Maybe it was an ambition you had, or an idea to start something. Perhaps it was an opportunity that came your way, but you weren’t able to take it because something held you back.

    Often, we’re unable to progress towards our goals because such obstacles stand in the way. We let our limitations stop or overshadow our abilities to see through to a goal.

    Yet, there’s one thing that we rarely think of to use when trying to overcome limitations.

    Creativity.

    What is Creativity?

    When I say creativity, I’m not talking about an innate talent. Creativity is a much needed, but often neglected, skill that everyone has! It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input.

    Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems.

    Everything, including brilliant inventions, cannot come from nothing; it all derives from some sort of inspiration. Creativity works by connecting things together in order to derive new meaning or value.

    From this perspective, you can find creativity at play in many areas.

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    For example, Mark Zuckerburg rapidly became successful by taking the previously existing concept of social media, and combining it with an incredibly simple interface that appealed to a much wider audience. Uber and Lyft combined the idea of a traditional taxi service with an incredibly efficient smartphone app.

    Both of these examples connect different ideas, find common ground amongst the differences, and create a completely new idea out of them.

    That’s creativity in a nutshell, and anyone can improve theirs.

    Limitations are Actually Opportunities

    The advantage of using creativity, is to help you see limitations as opportunities. Take any limitation that you may find yourself facing, is there a way to look at things differently?

    Let me illustrate with an example.

    On the day of my son’s 5th birthday, my wife and I arranged a party for him at a children’s adventure park. His friends and family were all invited, and the plan was to have a long, fun day out to celebrate.

    However, the day didn’t go exactly as planned…

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    At Lifehack, we pride ourselves on a healthy work-life balance, so I wasn’t concerned about taking the day off to celebrate. But, on the big day, a call came through to my phone.

    It was a manager from Lifehack. He excitedly told me that a group of investors were quite interested in our business proposition, and were wanting to meet later that day.

    This was great news! A potential investment could be coming our way. But, I was already miles away from home and the office. Plus, it was my son’s birthday…

    I asked if I could call him back once we got settled into the park.

    To be honest, I was pretty certain I was not going to be able to make it. Asking to reschedule would be a risky request, but there was no way that I was going to miss my son’s party.

    My son could sense something was off, and he asked me what was wrong. So I let him know that I just received a call about a meeting today, but also told him not to worry as today was about celebrating his birthday.

    But like all kids, he continued questioning me…

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    “But daddy, is it important?”

    “No, of course not,” I bluffed.

    Then, with childlike intuition and creativity, he asked: “Can’t you just meet with them at the park?”

    And, then it struck me! This was the idea that I was missing.

    Even though my son didn’t quite understand that it would not be possible for the investors to meet me at the park, it made sense for me to simply do a video call!

    I could miss 25 minutes of the party to do a quick call while the rest of the party walked through the aquarium. And, in the end, that was exactly what happened.

    I called back my teammate and asked him to briefly explain to the investors why I couldn’t be there in person to meet, but would be happy to join via video. I took the call, and was able to spend the rest of the day at the park with my son.

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    Not only did my son enjoy his birthday, his simple idea led to a successful investment meeting that allowed us to get funding for a new project.

    This is where I was able to turn a limitation into an opportunity that enabled me to reach my success.

    Creativity is One Key to Success

    When you use your creative ability to turn your limitations and setbacks into opportunities, you’ll find doors opening for you in areas you may have never imagined.

    Remember, your attitude is also important when it comes to achieving a goal, and tackling a setback or problem. That’s because a positive attitude transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

    Check out this article to learn more about how you can tune your attitude towards positivity.

    So, the next time you’re feeling limited by your abilities, setbacks or challenges, don’t give up. Really look at the situation, and see how you can leverage on your creativity to find an alternative solution.

    Featured photo credit: Photo by William Iven on Unsplash via unsplash.com

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