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Five Productivity Ideas I’m Not Buying (Yet?)

Five Productivity Ideas I’m Not Buying (Yet?)
Five Productivity Ideas I'm Not Buying

    The body of work on productivity, life-work balance, and personal achievement sits uncomfortably – perhaps perilously — close to the genre of “self-help”. There are good ideas out there, but there are also a lot of hacks, quacks, and worse pawning off half-baked philosophies and poorly conceived analogies as solid advice.

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    While none of it is all that dangerous in and of itself, I think there is reason to be cautious about the ideas and strategies we invest our time, energy, and all too often our selves into. By presenting poor advice that promises but, in the end, fails to make us more productive, more able to handle the overwhelming press of personal and professional commitments, or more satisfied with our abilities, talents, and achievements, this mass of bad advice leaves us doubting ourselves, wondering not if there’s something wrong with the authors but if there’s something wrong with us.

    After working my way though a good part of my local library’s books on personal productivity and organization, I’ve been struck by the sheer number of ideas that, though popular, seem to promise a lot more than they deliver. A lot of it is built on poorly done, poorly understood, or even fraudulent research. I’m surprised, too, at how shallow so much of this literature is that promises to help its readers deepen their lives.

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    Much of it isn’t worth mentioning, but there are a few ideas that are so popular, that come up so much when we lifehackistas get to talking, that they do deserve examination. Here is my list of five ideas that I’m not buying – some of them I’ve tried and found lacking, others simply strike me as outright stupid, and some as sheer BS, but all of them are well-known and carry a lot of weight in the personal productivity world.

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    • Mind mapping. I wanted so badly to believe this one! As an academic, I’m always looking for ways to simplify and strengthen the organization and use of information, tools that would help me to see connections among seemingly disparate ideas. What a disappointment it was to sit down with Tony Buzan’s books and find almost nothing there – a way to make beautiful pictures that seems to offer nothing in the way of actual productivity. I simply can’t see why a handful of colored pencils and an hour of sketching little drawings and cutesy arrows (hey, let’s make this line look like a staircase, because it’s about “moving up” in the world!) should be considered an improvement over ten minutes of list-making. All Buzan offers to support any of this is his insistence that this is how the brain works. And if it isn’t…?
    • The 80/20 Rule. I get the idea here: eliminate the stuff you do that doesn’t make you happier, wealthier, or wiser, and focus on the stuff that does. But why wrap the pretty good advice up in a scientific-sounding pseudo-rule (hey, it’s mathy, it must be true!? What is “20%” of the stuff I do, anyway? How is that measured? Total calories expended on each task, minutes used on each thing, or maybe the amount of worrying I do in getting something done? I’m sure there’s some business psychologist somewhere who has sat down and tracked employees’ workflows – what does that have to do with me? How does that transfer out of the workplace, and why should it? What would “80%” of my productivity even look like? What does 20% of parenting look like? Of painting? Of writing? It’s a bogus measure meant to give more gravitas to advice that, frankly, doesn’t need it.
    • The power of Brand You. This is another one I get the idea of, but think it’s misdirected. Basically, the idea of Brand You is to stand out, to be memorable, to market yourself – through schmoozing, networking, the quality of your work, and so on – as THE person to turn to in your field. But the over-reliance on the idea of a brand, as if you were a product to be put on a shelf – it bother me. What’s more, the idea is that you’re always selling yourself. In no other part of life do we think of salespeople as holding the keys to success, but when it comes to shaping our careers and even our lives, we’re asked to turn to Willy Loman as a model?
    • Making productivity a habit. This strikes me as good advice, but it’s only halfway there. The problem with habits is that they become routines, reflexes – not even “become”, they are routines. As anyone who’s ever tried to quit smoking or stop saying “um” will tell you, habits are hard to break. Habits can hinder our ability to adapt to change, can even prevent us from seeing change at all. They can also blind us to important information, forcing us to push it out of our minds the way the habitual smoker explains away his morning cough or wheezing after the second flight of stairs.
    • Visualizing success. I’ve saved the worst for last – the alleged power of positive thinking. It never ceases to surprise me how much traction this kind of new-agey, pseudo-mystical thinking gets among otherwise hard-headed, practical-minded movers and shakers. The worst part is that it’s not even true: research shows that visualizing yourself as successful, imagining you’ve won that promotion and corner office or walking down the street with the current object of your obsession rarely leads to effective action. Instead, psychologists find that mentally re-enacting the series of events that led one to have difficulty securing a promotion or getting a date is more likely to compel us to act, and in more productive ways. Self-examination is key, not escaping into an imagined but unrealized future.

    Like I said, these are ideas that have a lot of followers, which tells me that somebody, somewhere is getting – or thinks they’re getting – some use out of them. So I’m not ready to close the door on them entirely; if you think there’s a good reason to take another look at something in the list above, let me know!

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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