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FAD: File, Action, Delete. Make Your Goals Happen.

FAD: File, Action, Delete. Make Your Goals Happen.

It is almost June and the question on my mind is whether or not I can really enjoy my holidays because my goals are on track. The summer sun is calling us outside while those in the Southern Hemisphere are snuggling up for winter. I always feel a sense of urgency around this time of year; the clock is ticking and I realise that I only have half the amount of time left to complete all the goals I set at the start of the year. Items on the to-do list need to be crossed off and I need to make revisions to actions that have not been achieving the desired results.

Summer holiday unplugging brings with it a revival in my thinking. My creative inclinations start blooming again, and ideas and plans start taking shape. Reflection is important during this period: looking back, looking forward and taking decided action. Knowing how to take decided action is key.

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My creative inclinations start blooming again.

Firstly, I do a brain dump of all the goals I am working on and all the new ideas that are swirling in my mind. I also bring my master list to the exercise. I then use the File, Action, Delete method to take action:

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File:

There are a number of reasons to file items from both my master list and my new ideas list:

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  • I will only need to take action at a later date.
  • I can only take action when I have completed another task.
  • I am waiting for someone else to get back to me about something.
  • I am still planning the action or gathering information about it.
  • I need to oversee activity related to the item but I am not directly involved.
  • I will ‘file’ these items by scheduling them into my calendar so that I remember to follow up on them. When the allotted date comes up, I will then either move the item into the action category or I will delete it.

Action:

Items can be actioned when:

  • I need to take action immediately in order to progress the activity.
  • All tasks that needed to be completed prior to this item are complete.
  • I am not waiting for anyone to provide further information or input on the item.
  • All research and planning around the item are complete.
  • There is a deadline attached to the item.
  • I action these items by immediately taking the next step that is required to progress the goal to its next phase. If there are too many items to action on the spot, I schedule them into my calendar over the next couple of weeks. If an items has been actioned immediately it also gets deleted from the lists.

Delete:

Items can be deleted when:

  • There is no longer a need to complete the item.
  • The item has passed its due date.
  • The item was an idea that never came to fruition.
  • The item requires action from someone else and is not related to you.
  • The item no longer interests you at all.
  • The item was actioned or filed.
  • The FAD method is versatile and can be applied to many areas of work and life. For example, it can be used to clear out an inbox. It can be used to clear out cupboards or storage spaces (with some modification to the language of course: store, use or throw out). It can also be applied to specific projects and their multiple action items. It can be applied to company restructuring when reviewing processes. It can be applied to a personal training regime.

There are many benefits to using the FAD method but I find the following three to be the greatest::

  • A continual sense that my goals and master list are achievable.
  • A very clear focus on what is most important, right now.
  • A sense of regularly de-cluttering which means I do not feel mentally burdened.

Have you used the FAD method before? Where can you see this method being applied in your work and life?

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FAD: File, Action, Delete. Make Your Goals Happen. The Ultimate Productivity Tool: Why I Have to Test It in 2013 A List with a Twist: The Gift for the Person Who Has it All The Power Of The Master List

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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