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Extra Pounds Kill Productivity: Hack Your Office’s Health

Extra Pounds Kill Productivity: Hack Your Office’s Health

Think your team is better off putting in an extra hour of work this evening than going to the gym? Think again.

The sedentary desk lifestyle affects more than your team’s health—it’s also hurting your company’s bottom line. Here’s why you switch your mindset and focus on productivity hacks to whip your team into shape.

Extra Weight Holds Your Company Back

In 2010, obesity cost the United States $73 billion, the culprit being lost productivity due to poor health.

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We are all well-aware of the consequences that come with being overweight: a higher body mass index puts people at risk of heart problems, cancer, diabetes, and even injuries. Those extra pounds zap your energy and make you feel exhausted. When you’re not exercising, you’re more likely to get sick, which means more days off for you and your team and less time spent building your business.

The thing is, you can’t blame overweight employees. How can you? They’re the ones putting in 50+ hour weeks to build your company’s products and help bring your team to success. They can’t escape sitting at a computer all day, and as soon as they get home, they’re too exhausted to cook healthy meals and work out. Not to mention, gym memberships aren’t always cheap. (This is one of the reasons we bring in free, organic lunches for our staff at Contactzilla!)

We’re dependent on technology to stay productive, and it’s hard to step away when we’re in the middle of launching new campaigns or getting close to launch day. Passion gets the best of us, but it’s also holding us back. Slowly but surely, all of that desk time will kill our stamina.

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Losing Weight is About Everyday Decisions

Look, there’s more to weight loss than whether you can trim down from a size 16 to a size 2. At the end of the day, numbers mean nothing compared to how you feel: after all, not everyone is built to be super skinny. People of all shapes and sizes need to find the right balance for them, which can feel scary and daunting but is actually much easier than you think.

Weight management starts with gradual change, not sudden shock treatment. It’s about developing new routines and sticking to your commitments.  Get lunch together (or bring it in for your team), have meetings while taking a walk, and encourage employees to go home earlier (or come in later) so they can spend some time exercising.

One of the best things your employees can do to get healthy is plan meals. Don’t make them do it alone. Encourage more office lunches, this way you (or someone at your office) can do the planning for them. As tough as it sounds, get rid of the sodas and juices from your office and replace them with tea and water instead. In many cases, you’re probably already spending money on snacks—prioritize healthy ones.

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A Healthy Office is a Productive Office

To build a healthier office, you need to implement change at the group level. Change shouldn’t be limited to one person because the success or failure of your organization depends on team productivity. Start by implementing a wellness program to help all of your employees get more active: This means encouraging healthy behaviors such as eating right, exercising, and quitting smoking.

Remember that mental, financial, and family health fits into the equation, too. Our bodies are part of larger systems, and if one element is out of sync, others will follow suit.

Don’t Forget To Take Preventative Measures

Make sure to focus on preventative care and education too. When employees are informed, they will be empowered to make healthier life choices. Bring the doctor to the office, and invest in incentive programs for an extra level of encouragement. It’s worth it. So jump in. The time to start getting healthier was yesterday.

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What do you do in your office to encourage a healthy lifestyle and physical activity? Leave a comment and let us know.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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