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Effective is Not the Same as Efficient

Effective is Not the Same as Efficient
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Are you efficient, effective, or efficiently effective? As you are focused on getting things done efficiently you may be making very quick decisions. You rapidly move through tasks and check things off your To-Do list one, two, three. You look productive because there is activity, your list is full of check marks or strikeouts showing completion, and your calendar shows meetings. That To-Do list isn’t too long and overwhelming because you’re on it. The question is:

Are doing the right things? The key to effectiveness is that you’re doing things that lead to results in the realm of your responsibilities. Meanwhile the key to efficiency is getting your things done in a manner that consumes just the appropriate amount of energy and resources.

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Examining efficiency in automobiles: a fuel efficient vehicle gets more miles to the gallon. A car with a mile per gallon (mpg) rating of 50, like a Toyota Prius, is thought to be a mighty efficient car. And it is. However, a Prius wouldn’t always be an effective car. For example, if you had to pull a trailer loaded with your favorite outdoor toy; a camper, a power boat, or a fleet of motorcycles, a Prius probably doesn’t have the horsepower to pull the trailer. It might not even move away from the parking spot. It’s effectiveness in the specific application is low or null.
Personal efficiency is related to the systems that you have in place – the things that allow you to accomplish the most easily. Some characteristics of people who are efficient are:

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  • You are organized. You can find things quickly.
  • You know how to use the tools on your computer to the nth degree
  • You write readable and actionable emails
  • Your meetings are well run
  • You process all the expense reports turned in to you at one time and on a regular schedule (for example)
  • You know how to work well with your assistant

Personal effectiveness is closely related to education, experience, and expertise. Your effectiveness is supported by personal efficiency but it’s not the same thing. Education, experience and expertise are the things that give you the ability to meet the goals you have. If you are accomplishing goals that are not your goals continually – you are not being effective. You are being active but not effective. Examples of effectiveness are:

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  • Meeting deadlines for reports or other contributions
  • Making quota
  • Earning the amount you target
  • Taking the personal time you desire
  • Leading your team to define and execute a project

Let’s briefly view the elements of education, experience and expertise as they contribute to your effectiveness.

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Education is formal education in college, high school or other institutions. It is also tutoring you receive from a mentor or boss. Education comes from those classes you add to your work week such as Negotiation Skills or Managing a Team workshops. Education is advanced as you read and learn independently.

Experience and expertise are the accumulation understanding, savvy and wisdom resulting from involvement and history. Seeing how things are done and hearing evaluations of actions and decisions yields experience. Finding and remedying mistakes is often the fastest path to expertise. Those things that lead you to think, “I’ll never do that again,” yield loads of experience and expertise.

Efficiency and Effectiveness are different and combined lead to an unstoppable result orientation which feeds success. See how you can find more of each then watch where you go from there!

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Last Updated on November 5, 2019

How to Cultivate Continuous Learning to Stay Competitive

How to Cultivate Continuous Learning to Stay Competitive

Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

“I have never let my schooling interfere with my education.” — Mark Twain

But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

Here are some tips for installing the habit of continuous learning:

1. Always Have a Book

It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

2. Keep a “To-Learn” List

We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

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Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

3. Get More Intellectual Friends

Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

Even better, they will probably share some of their knowledge with you.

4. Guided Thinking

Albert Einstein once said,

“Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

5. Put it Into Practice

Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

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If your knowledge can be applied, put it into practice.

In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

6. Teach Others

You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

Start a blog, mentor someone or even discuss ideas with a friend.

7. Clean Your Input

Some forms of learning are easy to digest, but often lack substance.

I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

Every few months, purify your input to save time and focus on what counts.

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8. Learn in Groups

Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

Workshops and group learning events can make educating yourself a fun, social experience.

9. Unlearn Assumptions

You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

Actively seek out information that contradicts your worldview.

Our minds can’t be trusted, but this is what we can do about it to be wiser.

10. Find Jobs that Encourage Learning

Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

Don’t spend forty hours of your week in a job that doesn’t challenge you.

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11. Start a Project

Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

12. Follow Your Intuition

Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

13. The Morning Fifteen

Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

14. Reap the Rewards

Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

15. Make Learning a Priority

Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

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Featured photo credit: Paul Schafer via unsplash.com

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