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Don’t Buy a Gadget, Change a Habit (or Putting the “P” in PDA Productivity)

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Don’t Buy a Gadget, Change a Habit (or Putting the “P” in PDA Productivity)

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    A few months ago as I was travelling through LaGuardia airport, I caught site of a fellow traveller with his two hands clicking away on his Blackberry. What looked a bit different was the fact that both his hands were above his head, clicking away on the keyboard as he stared upwards at the device. What was truly bizarre was the fact that he was using the urinal in the men’s room at the same time… “multi-tasking.”

    Apart from the health and hygiene considerations that make most of us cringe (I figure that his hands had to touch his PDA and some other “P’s” before leaving the men’s room,) he probably was not a surgeon saving a life or a spy planning his escape to Paris, one step ahead of the mysterious guys in black coats.

    Instead, he was probably trying to save his skin because Morrison in Finance was trying to weasel his way in with the guys in corporate, taking advantage of an absence from the office. Only a well- timed email would thwart that devious strategy.

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    In other words, there was probably no life-threatening emergency at hand, and instead, our PDA-wielding professional was doing what lots of us do — use new technology to ruin our productivity.

    In the case of multi-tasking, it’s well known that higher productivity comes at the moments when professionals are able to accomplish that elusive state of complete focus described by Mihaly Csikszentmihalyi in his book Flow. According to the author, these are the times when professionals find themselves at their highest points of creativity.

    He also has found that it takes some 20 minutes to enter this focused mode, and another 20 or so minutes to re-enter it once it’s broken. The professional who checks email every 15 minutes throughout the day is never able to function at anything other than a low state. Neither is the guy who answers his cell phone whenever it rings, and continually checks it for text and voicemail messages.

    The one who spends an entire meeting checking email also does some damage, as does the person who reads their email and Tweets his buddies while you are talking with them on the phone.

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    In other words, their bad habits ruin their chances of being productive, and the latest technology only makes it easier for them to include others in the destruction.

    I worked with a telecom company once in the late 1990’s in which everyone had a cell-phone. That was not a problem by itself.

    Unfortunately, their executives developed a bad habit of answering the device whenever it rang, regardless of what else was happening around them.

    This meant that in any meeting, anyone could disappear into their cell-phones, even if they happened to be speaking. They’d simply stop in mid-sentence and answer their phone… without knowing who was calling.

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    The effect when they returned was predictable — “What was I saying again?” As a result, meetings would drag, taking twice as long as they required.

    When it comes to personal productivity, new technology is useful when it’s complemented by sound individual habits. In their absence, technology does create a few things that masquerade as higher productivity. The fact is, you’re not more productive because you can: 1. Listen to music on your iPhone instead of your iPod. 2. Take pictures of your friends with your smartphone instead of your camera 3. Read junk mail on the beach during your vacation in the Bahamas, instead of at work 4. Send email at odd moments in airport rest-rooms, under the guise of “multi-tasking”

    You might be happier in some strange way (I guess it depends on who is on the receiving end of the email sent at that odd moment) but poor habits are only made worse with the best, well- intentioned technology.

    I have a feeling that the creators of the Blackberry weren’t thinking to themselves “Let’s distract people so much, that they end up in fatal crashes that provide the punch-line for feature films.” (My apologies to you if you haven’t seen a very popular, recent flick starring Will Smith.)

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    What’s strange to me is that after spending a few hours searching, the only smartphone training I can find on the internet has to do with learning how to use advanced features such as Bluetooth.

    There is very little to help professionals to develop the habits that can take advantage of these new tools, and actually improve their productivity, rather than destroy it. They are on their own to find ways to invent time management systems that use the right blend of habits and technology that fit their individual circumstances. Checking Blackberry messages at 11pm each night might be a habit that works for you, while all it does for me is earn me the silent treatment of my spouse.

    Instead, I need to be savvy about the habit-technology blend I employ, and to understand how to craft solutions that meet my daily needs. For most of us, these include being more productive, staying out of trouble and un-learning strange habits we are starting to employ at odd moments.

    More by this author

    Francis Wade

    Author, Management Consultant

    The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on January 13, 2022

    How to Use Travel Time Effectively

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    How to Use Travel Time Effectively

    Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

    Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

    Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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    1. Take Your Time Getting There

    As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

    But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

    Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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    2. Go Gadget-Free

    This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

    If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

    3. Reflect and Prepare

    Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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    After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

    Conclusion

    Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

    More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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    If you do that, you’ll have a better chance to be who you want to be when you leave.

    Featured photo credit: bruce mars via unsplash.com

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