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Don’t Buy a Gadget, Change a Habit (or Putting the “P” in PDA Productivity)

Don’t Buy a Gadget, Change a Habit (or Putting the “P” in PDA Productivity)

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    A few months ago as I was travelling through LaGuardia airport, I caught site of a fellow traveller with his two hands clicking away on his Blackberry. What looked a bit different was the fact that both his hands were above his head, clicking away on the keyboard as he stared upwards at the device. What was truly bizarre was the fact that he was using the urinal in the men’s room at the same time… “multi-tasking.”

    Apart from the health and hygiene considerations that make most of us cringe (I figure that his hands had to touch his PDA and some other “P’s” before leaving the men’s room,) he probably was not a surgeon saving a life or a spy planning his escape to Paris, one step ahead of the mysterious guys in black coats.

    Instead, he was probably trying to save his skin because Morrison in Finance was trying to weasel his way in with the guys in corporate, taking advantage of an absence from the office. Only a well- timed email would thwart that devious strategy.

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    In other words, there was probably no life-threatening emergency at hand, and instead, our PDA-wielding professional was doing what lots of us do — use new technology to ruin our productivity.

    In the case of multi-tasking, it’s well known that higher productivity comes at the moments when professionals are able to accomplish that elusive state of complete focus described by Mihaly Csikszentmihalyi in his book Flow. According to the author, these are the times when professionals find themselves at their highest points of creativity.

    He also has found that it takes some 20 minutes to enter this focused mode, and another 20 or so minutes to re-enter it once it’s broken. The professional who checks email every 15 minutes throughout the day is never able to function at anything other than a low state. Neither is the guy who answers his cell phone whenever it rings, and continually checks it for text and voicemail messages.

    The one who spends an entire meeting checking email also does some damage, as does the person who reads their email and Tweets his buddies while you are talking with them on the phone.

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    In other words, their bad habits ruin their chances of being productive, and the latest technology only makes it easier for them to include others in the destruction.

    I worked with a telecom company once in the late 1990’s in which everyone had a cell-phone. That was not a problem by itself.

    Unfortunately, their executives developed a bad habit of answering the device whenever it rang, regardless of what else was happening around them.

    This meant that in any meeting, anyone could disappear into their cell-phones, even if they happened to be speaking. They’d simply stop in mid-sentence and answer their phone… without knowing who was calling.

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    The effect when they returned was predictable — “What was I saying again?” As a result, meetings would drag, taking twice as long as they required.

    When it comes to personal productivity, new technology is useful when it’s complemented by sound individual habits. In their absence, technology does create a few things that masquerade as higher productivity. The fact is, you’re not more productive because you can: 1. Listen to music on your iPhone instead of your iPod. 2. Take pictures of your friends with your smartphone instead of your camera 3. Read junk mail on the beach during your vacation in the Bahamas, instead of at work 4. Send email at odd moments in airport rest-rooms, under the guise of “multi-tasking”

    You might be happier in some strange way (I guess it depends on who is on the receiving end of the email sent at that odd moment) but poor habits are only made worse with the best, well- intentioned technology.

    I have a feeling that the creators of the Blackberry weren’t thinking to themselves “Let’s distract people so much, that they end up in fatal crashes that provide the punch-line for feature films.” (My apologies to you if you haven’t seen a very popular, recent flick starring Will Smith.)

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    What’s strange to me is that after spending a few hours searching, the only smartphone training I can find on the internet has to do with learning how to use advanced features such as Bluetooth.

    There is very little to help professionals to develop the habits that can take advantage of these new tools, and actually improve their productivity, rather than destroy it. They are on their own to find ways to invent time management systems that use the right blend of habits and technology that fit their individual circumstances. Checking Blackberry messages at 11pm each night might be a habit that works for you, while all it does for me is earn me the silent treatment of my spouse.

    Instead, I need to be savvy about the habit-technology blend I employ, and to understand how to craft solutions that meet my daily needs. For most of us, these include being more productive, staying out of trouble and un-learning strange habits we are starting to employ at odd moments.

    More by this author

    Francis Wade

    Author, Management Consultant

    How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on July 2, 2020

    7 Ways To Stop Being Lazy And Start Getting Things Done

    7 Ways To Stop Being Lazy And Start Getting Things Done

    “I’m going to take a lazy day today.”

    Okay, there’s nothing wrong with this. It’s called a day off, and it’s a magical thing.

    But when every day is a “lazy day,” there’s a problem. Sometimes we just need a kick in the butt to get us up and moving, so we can handle our business effectively.

    Often, laziness has a deeper and darker cause that we don’t want to think about, let alone acknowledge. Here are 7 ways to stop being lazy and become more productive.

    1 Find Out the Root Cause

    Are you burned out from working 27 hours a day, 9 days a week since before you can remember? This is a signal that you need a rest or a change.

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    Human beings are not meant to work all the time. Our paleolithic ancestors worked, on average, about 20 hours a week. (Yeah, we members of modern society are getting hosed.) Maybe you feel overwhelmed, are afraid to fail at the task, or you just don’t want to do the task; these are discrete problems with separate solutions.

    Finding out the root cause of your laziness can help you make the changes you need to make to be a more effective and energetic person.

    2. Find Your Passion for the Work

    You started doing what you do for a reason, but sometimes, even the tasks we love the most can become dreary and mundane. When this happens, remind yourself why you started doing it in the first place.

    You must have had a passion for it at some point, or you wouldn’t be bothering with it. Remind yourself of the good points of the work, not just the parts that suck.

    3. Break up Your Time

    People work more efficiently when they have ample rest time. Working in short, focused bursts is far more effective than trying to slog through the task all at once. Not only will you be happier with the end product, but you’ll feel better and more energized after completing it.

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    Learn about The Importance of Scheduling Downtime.

    4. Look at Ways You Can Do the Task More Efficiently

    When possible, work smarter instead of harder.

    We’ve already talked about why working hard doesn’t work as well. If you can find a better way to do the task, you’re more likely to enjoy it because you’re not simply performing the task by rote, but rather, using your creativity and imagination to their best effect. This will make you feel better about the job and probably enjoy it more, too.

    Try these 12 Ways to Work Smart.

    5. Ask for Help or Support

    Sometimes, we just need a little extra backup. There’s nothing wrong with asking for help from a more motivated coworker, friend, or family member. This is a useful way to get you up and moving, because they will motivate you to do the task.

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    At the same time, you may be doing them a favor by motivating them to work harder. A little friendly competition never hurt anyone!

    Learn How to Ask for Help When You’re Afraid To Do So.

    6. Think About Why You Don’t Want to Do the Task

    This sounds like a rehash of number 1, but it’s really not.

    Some jobs we don’t want to do because they’re just not fun. Mowing the lawn, cleaning the house, or getting under the car and replacing the alternator all have one thing in common. People don’t like doing these jobs because they take time and energy, they’re not pleasant, and we know that sooner or later, we’ll just be doing the same thing all over again.

    However, instead of thinking about why you don’t want to do the task, think about the benefits. Your car will run better, the Homeowners’ Association won’t be leaving you a nasty gram for the sixth time this month, and your house will look nicer and feel more welcoming.

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    By turning a negative into a positive, you’ll find your outlook about these tasks will be more positive too.

    7. Force Yourself

    Sometimes there’s just no getting around it. All the good advice and wishes in the world won’t make the job look any better. In these cases, you need to remember you’re an intelligent, mature member of Homo Sapiens, and get off your butt.

    While it may not be fun at the time, you can look back on the task you did later and say, “Yeah. I did that.” You shouldn’t have to force yourself out of bed every morning (this is a warning sign of depression that you should NOT ignore), but every once in a while, we need to force ourselves to do something we just don’t want to do.

    Believe it or not, you’ll be proud of yourself once the task is done.

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    Featured photo credit: Kelly Sikkema via unsplash.com

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