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Don’t Be a Minimalist: Regain Focus With Technology

Don’t Be a Minimalist: Regain Focus With Technology

    We all hear the “minimalist” zealots screaming at us from on high,

    “Sell your stuff, get rid of everything that isn’t important, use paper for everything, and be as minimal as possible.”

    All this so we can regain focus on an important project as well as the things we have to do.

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    Sounds like a great idea, that is, as long as you work for yourself and work to sell the idea of being minimal. Don’t get me wrong – I try to minimize certain things in my life, but there are times this idea can be taken too far. We all can’t get rid of everything and many of us have to focus on things that we don’t want to do.

    Instead of getting rid of all your stuff and “going minimal”, here is how you can use technology to stay focused and productive.

    1. Create a system that supports, not complicates or simplifies

    If you want to stay productive and focused in your complicated life you need a system. We have discussed many times at nauseam how to create and use a personal productivity system. Some say that we should “toss productivity out”. I couldn’t disagree more.

    As long as you are creating a system that is just complicated enough to support your complex life but isn’t overcomplicated, you are good. Use one of the many awesome productivity tools that you have at your disposal.

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    2. Choose your notifications wisely

    We here at Stepcase Lifehack prefer to keep notifications to a bare minimum, but don’t believe that they should be completely turned off (of course, that is other than email). What is more important is choosing your digital notifications wisely.

    If you are working on a project during the day, it may be the best time to mute your phone or just turn it off all together. Maybe you want to turn email notifications off for a set period of time. There are also some awesome apps like Tasker for Android that allow you to setup all kinds of smart notification options based on time, calendar entries, and even location.

    3. Setup times for “distractions”

    Distractions is in quotes for a reason. I consider a distraction anything other than important projects that I must get done. This can be Twittering, IMing, SMSing, chatting, etc.

    One of the best things that I have tried to implement during my day is that instead of blindly checking RSS feeds or tweeting something that would piss someone off anytime I want, I schedule that time instead. Schedule it in to your calendar and have time setup to “distract” yourself rather than focus on a project.

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    4. Guard your productive times

    This is the other side of the “distractions” coin. We have to make sure that we protect our productive times with our life and limb so we can keep our focus. If you work in an environment where others can see your calendar appointments, make sure to block out some time during your day as a “meeting” so you can get stuff done.

    5. Create and follow an “ignore list”

    I’m a list maker, mostly because I can make them in almost any app I choose. Something that I heard on a recent The Accidental Creative podcase was from Peter Bregman about creating an “ignore list”. The idea is simple. Just make a list of all the things that you want to ignore. Done.

    This is a great thing to do, especially if you are the geeky, technical, or creative type that wants to play and mess around with new stuff. That stuff wastes your time. Add them to your ignore list and then reevaluate the list every so often so you don’t break your focus.

    6. Automate to get rid of the mundane and mindless

    Using technology to automate things that we can do mindlessly is a great thing. This helps us recoup time and energy for other things as well as keep our focus our currently active task. Actions like paying your bills online, renaming photos, and even filing digital files can all be done automatically now with help of online payment systems and tools like Hazel.

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    Of course there are going to be important things to think through, but you might as well use technology to automate as much as possible.

    You don’t have to lose the shirt off your back and give up your iPhone to regain focus. You can simply use amazing tools that are at your disposal to keep your focus on the things that are important and that you must get done.

    (Photo credit: Stack of grey massage stones via Shutterstock)

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on September 24, 2020

    11 Things You Should Minimize for a Better Life

    11 Things You Should Minimize for a Better Life

    Ever heard the statement less is more? Is that a reality in your life or is that an area you are struggling with? Below are 11 different areas you can look at in your life to start to reduce as you focus on building a better life.

    Let’s get to it:

    Your Stuff

    I call it stuff vs possessions. Stuff is what adds clutter in your life. It could be shoes, curios from the cute store in your town or excess appliances you need to throw out but never do. What is it that is overtaking your house that if you moved away you wouldn’t need it at all? Plan a Sunday afternoon throw out session. If throwing out doesn’t sit right then give it away to goodwill.

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    Your Acquaintances

    How many people are you interacting with throughout the week that don’t leave you feeling good about yourself? Who inspires you? Spend time with those people. Too often we keep people in our lives that we are no longer a fit for. Having too many old acquaintances adds to the excess in your life. If the relationship isn’t a win-win for you both then take a step back and focus on those that do.

    Your Goals

    Motivated to write out your list of goal for the next month or 3 months? That is awesome. Just a few works of caution. Don’t write down too many. Often people write down over ten goals. The brain can only remember so much and the reality is you won’t get to them all. I suggest you look at your goals with the mindset of single digits. No more than ten, but ideally less than five. Keep the list focused and realistic.

    Your Commitments

    A new favorite buzz saying in the self-help world is “No is the new Yes”. Take a moment to think about that saying. If you started saying no more how would your week and life look? Would you have more time to commit to the important goals and people in your life? Start to practice saying No when a request comes your way that you don’t want to do. If that feels too harsh try responding with these words “Let me get back to you”. Go away and come back with a no when you are in stronger mindset to say that.

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    Your Multitasking

    I am giving you permission to stop multitasking. We used to be told that multitasking was a good practice. We look so busy and aren’t we getting a lot done? In fact, no. Multitasking isn’t possible with the way our brain is wired. We need to focus on one key thing and keep our attention on that item until it is complete.

    Your Newsfeed

    I consider all the information from the Internet that is being feed into our smartphone, laptop and brain as “the newsfeed.” It doesn’t add to having more knowledge, it adds to information overload. Build time in your day or week when you are completely offline. I recommend turning your wireless off or setting your smart phone to airplane mode.

    Your Cards

    Open up your wallet and take a look inside. What is in it? For most of us it is more than one store, charge or loyalty card. Too many cards add to extra spending, bills and lack of clarity of where our money goes. Look at what cards you truly need and use. Get rid of the rest (scissors work!).

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    Your Mail

    Both the old style (postal) and your email inbox are areas to minimize. Look at ways to get off catalogs or reduce the magazine subscriptions as you never read all of them anyway. Figure out what mail, e.g. bank statements, can be changed to digital mail only. Try the same with your inbox. Sites like unroll.me can tell you how many email newsletters you are subscribed to and you can take your name off the list that you know longer need.

    Your Sitting Time

    Too much time in front of the screen is not good for the posture and health of your body. Try setting a timer so every 50 minutes you get up and stretch or go for a five minute walk. We don’t realize how bad our posture is when we sit for long periods of time. The studies on sitting disease are what led to standing and walking desks to be invented. If your office doesn’t have that get into a regular habit to stand and walk often in your day.

    Too much time by yourself can led the mind to wander. When the mind wanders it will often return with negative thoughts and beliefs. While a walk by yourself and some downtime is rejuvenating take notice if you start to feel un- inspired or a little sad and make sure you aren’t spending too much time in your own company. This is especially important for those of us who work from home. Make sure to have people interaction throughout your day.

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    Your Lack of Belief

    If you want to make a change or achieve a goal in your life you need to truly, 100 percent believe you can. If you don’t believe in yourself then why should anyone else?

    The difference between a successful person and someone struggling can be as simple as a mindset switch to believe that they will succeed.

    What areas can you minimize to create more happiness, focus and productivity in your life? Implement just a handful from the list and you will find that the mindset of ‘Less is More’ will be what leads you on the path to a better life!

    Featured photo credit: Samantha Gades via unsplash.com

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