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Does the Internet Really Increase your Productivity?

Does the Internet Really Increase your Productivity?
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    Because of the power of the web, we assume the internet must be saving us time and money. It is true that if used carefully the internet can increase our productivity. However, at the same time it can create additional burdens on our time, negating any benefits we may have got. Using the internet for an hour a day, can save us considerable time in shopping, business, and social activity. However, that doesn’t mean spending 7 hours a day, is going to give us 7 times the benefit. Does the internet make you more productive or is it just an addictive tool for wasting your time?

    How to Make sure the Internet Increases your Productivity.

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    1. Email.

    • Is the message really necessary? Don’t send a message for the sake of it.
    • Keep it short. 5 sentences or less is a good standard to aim for.
    • Don’t check email compulsively. 2 or 3 times a day should be sufficient.
    • Don’t check email, just because you’ve got nothing better to do.
    • When you do check email do it thoroughly. I.e. either delete messages or archive the in a suitable folder.
    • Avoid at all costs getting into arguments and disputes via email. Email is impersonal and tends to aggravate conflict. It is better to wait, cool down and try speak to the other in person. Don’t waste time in meaningless flame wars.
    • If you have several email addresses, consider having them forwarded to a central email account. Although, it may be good to keep a separation between personal and business.


    2. News and web surfing

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    Since I started using the internet, I very rarely buy a newspaper or magazine. Through RSS feeds and Google News, you can more accurately search for news that is both relevant and of interest to yourself. However, news and social networking sites can take up more time than we may realise. Checking sites for interesting stories requires little effort; it is a passive task easier than doing something productive. Therefore, whenever we have a spare 10 minutes or feel like a break we start surfing. But, because there is so much information we can be drawn in and spend many hours just reading and being unproductive. Try to monitor and limit the time you spend surfing. Always be aware that the time we spend clicking through pages, could be better spent on actually doing something.

    3. Clear Purpose

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    When you turn on the computer have a clear idea of what you wish to achieve. Measure your productivity by what you have achieved and not by how much time you spend.

    4. Don’t Get Addicted To Forums

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    Forums can be useful for gaining information and making contacts; but don’t get addicted to following every irrelevant thread. If you are not careful, forums can become the perfect time waster.

    5. When 115 billion web pages are too much.

    The vastness and unlimited quantity of the internet is both a boon and disadvantage. Getting information from the net is like getting a cup of water, sitting under the Niagara falls. We certainly get a cup of water, the problem is that we also get far more than we need. When surfing the internet there is no shortage of information. The trick is to get the information that we need. Be ruthless with your bookmarks, time and RSS feeds. Make sure you set up the internet to get what you want, not what other people wish to give you.

    Tejvan Pettinger works as an Economics teacher in Oxford. In his spare time he enjoys writing on topics of self-improvement, meditation and productivity. He updates a blog on writing, and productivity tips at Net Writing.

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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