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Does the Internet Really Increase your Productivity?

Does the Internet Really Increase your Productivity?
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    Because of the power of the web, we assume the internet must be saving us time and money. It is true that if used carefully the internet can increase our productivity. However, at the same time it can create additional burdens on our time, negating any benefits we may have got. Using the internet for an hour a day, can save us considerable time in shopping, business, and social activity. However, that doesn’t mean spending 7 hours a day, is going to give us 7 times the benefit. Does the internet make you more productive or is it just an addictive tool for wasting your time?

    How to Make sure the Internet Increases your Productivity.

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    1. Email.

    • Is the message really necessary? Don’t send a message for the sake of it.
    • Keep it short. 5 sentences or less is a good standard to aim for.
    • Don’t check email compulsively. 2 or 3 times a day should be sufficient.
    • Don’t check email, just because you’ve got nothing better to do.
    • When you do check email do it thoroughly. I.e. either delete messages or archive the in a suitable folder.
    • Avoid at all costs getting into arguments and disputes via email. Email is impersonal and tends to aggravate conflict. It is better to wait, cool down and try speak to the other in person. Don’t waste time in meaningless flame wars.
    • If you have several email addresses, consider having them forwarded to a central email account. Although, it may be good to keep a separation between personal and business.


    2. News and web surfing

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    Since I started using the internet, I very rarely buy a newspaper or magazine. Through RSS feeds and Google News, you can more accurately search for news that is both relevant and of interest to yourself. However, news and social networking sites can take up more time than we may realise. Checking sites for interesting stories requires little effort; it is a passive task easier than doing something productive. Therefore, whenever we have a spare 10 minutes or feel like a break we start surfing. But, because there is so much information we can be drawn in and spend many hours just reading and being unproductive. Try to monitor and limit the time you spend surfing. Always be aware that the time we spend clicking through pages, could be better spent on actually doing something.

    3. Clear Purpose

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    When you turn on the computer have a clear idea of what you wish to achieve. Measure your productivity by what you have achieved and not by how much time you spend.

    4. Don’t Get Addicted To Forums

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    Forums can be useful for gaining information and making contacts; but don’t get addicted to following every irrelevant thread. If you are not careful, forums can become the perfect time waster.

    5. When 115 billion web pages are too much.

    The vastness and unlimited quantity of the internet is both a boon and disadvantage. Getting information from the net is like getting a cup of water, sitting under the Niagara falls. We certainly get a cup of water, the problem is that we also get far more than we need. When surfing the internet there is no shortage of information. The trick is to get the information that we need. Be ruthless with your bookmarks, time and RSS feeds. Make sure you set up the internet to get what you want, not what other people wish to give you.

    Tejvan Pettinger works as an Economics teacher in Oxford. In his spare time he enjoys writing on topics of self-improvement, meditation and productivity. He updates a blog on writing, and productivity tips at Net Writing.

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    Last Updated on September 30, 2020

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

    Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

    Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

    Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

    Effective vs Efficient

    Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

    A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

    Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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    The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

    Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

    When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

    Effectiveness in Success and Productivity

    Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

    The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

    If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

    When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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    • Has a target solution to the problem been identified?
    • What is the ideal response time for achieving the goal?
    • Does the cost balance out with the benefit?

    Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

    Efficiency in Success and Productivity

    Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

    When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

    Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

    The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

    If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

    Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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    The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

    Combining Efficiency and Effectiveness to Maximize Productivity

    Being effective vs efficient works best if both are pulled together for the best results.

    If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

    It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

    Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

    Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

    Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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    By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

    It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

    Bottom Line

    Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

    • Take the steps that result in meeting the solution.
    • Review the process and figure out how to do it better.
    • Repeat the process with what has been learned in a more efficient manner.

    And just like that, effective and efficient productivity is maximized.

    More on How to Improve Productivity

    Featured photo credit: Tim van der Kuip via unsplash.com

    Reference

    [1] Merriam-Webster: effective and efficient
    [2] Mind Tools: Being Effective at Work
    [3] Inc.: 8 Things Really Efficient People Do

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