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Do you REALLY need to get yet more things done?

Do you REALLY need to get yet more things done?

Maybe today’s fashion for increasing personal productivity isn’t all it’s cracked up to be

    Increasing your personal productivity is the subject matter of a slew of books, magazine articles, and more than a few successful blogs. It’s fashionable, popular, and, most of all, highly profitable for the authors and writers of software. But does that make it right?

    I believe that more cookery books are published each year that any other genre, followed closely by diet books — surely one of the great symbiotic relationships of all time. You stuff yourself, then diet, then fall off the diet and stuff yourself because you feel guilty. Oh hell . . . back to the diet.

    Maybe it’s the same with recipes for getting yet more things done: you overload your time and brain with impossible expectations, hype yourself up on the latest fad for coping with the overload, then crash and burn — swearing that, next time, you really will to find a way to crack the whole, messy problem of doing more in your waking hours than those hours were ever designed to hold.

    From where I stand, this looks to be almost the ultimate in self-inflicted madness: people stuck in a have-it-all, instant-gratification society demanding techniques for organizing the lives they are systematically filling with the effort to have yet more, every minute of every day.

    Don’t get me wrong. I have nothing against helping others to be more organized or better able to juggle life’s necessary demands. But I am starting to wonder how many of those demands are really necessary; and whether the cure isn’t in danger of becoming more onerous that the disease.

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    Our gas-guzzling lives

    Our addiction to getting things done is not unlike that other addiction: the one to huge SUVs and trucks. Both the trucks and the productivity software and ideas are undeniably flashy and pack a lot of horsepower under the hood, but neither are good for us in the long run, nor strictly necessary.

    Using an SUV, or a truck the size of a semi, to go to the mall, as many people seem to do where I live, must empty your pocket-book even more quickly than it sucks up gasoline. Filling your every moment with constant activity, however carefully and expensively organized, is going to suck you dry of energy just as quickly, then leave you as exhausted as a worked-out oilfield.

    And if huge, gas-guzzling autos threaten to destroy our physical environment through global warming, what are people’s huge, energy-guzzling lives doing to the mental and social fabric of our world? What are they doing to our organizations, where it’s become commonplace to expect highly-trained professionals to work harder, for longer hours, than we would judge humane for laboratory rats?

    Whatever happened to “working smart?”

    Why are we now so devoted to getting more and more things done in less and less time? Not so long ago, we were all urged to “work smarter, not harder.” Whatever happened to that idea?

    As a natural skeptic, I suspect part of the emphasis on constant busyness is simple: it makes some people a good deal of money. It’s just that those people aren’t often the ones doing all the extra work. They’re being smarter while you’re working harder.

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    I also suspect it’s far easier to write a book about how to aspire to a four-hour week than it is to do what the book recommends — once you’ve had the book idea, of course. That’s really smart. The rest is the age-old business of selling snake-oil.

    In America at least, my long-time bugbear, the Puritan Work Ethic, is a major contributor to today’s fashion for finding still better ways to work more.

    According to the work ethic mythology, work is a GOOD THING IN ITSELF. Hard work is what makes you into some kind of hero (most often an exhausted, burned-out one), so more of it is bound to be better than less. There’s a nasty suspicion in the Puritan mind that people who appear to do things easily are probably up to something immoral, because they AREN’T TRYING HARD ENOUGH; and their achievements, however impressive, are really NOT WORTH MUCH.

    If effort is what gives work its value, then whatever is gained with most effort will be most valuable.

    A sideways look at personal productivity

    This Calvinistic belief that effort is what gives value is, of course, total nonsense. If it were true, a crook who spent months of hard effort organizing a complex robbery would be commended; and a doctor who had a moment of insight that cured a sick child would be given a stiff dressing-down for laziness.

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    What gives value to anything, work or play, is the importance and worth of the outcome, not how much effort and organization went into it. In a world that was truly progressing towards a better state, there would only be one kind of productivity that was valued: the productivity that comes from finding ways to get worthwhile results with less effort than before.

    That, of course, is what productivity actually is. Doing more by working longer hours and focusing your efforts more closely isn’t increasing your productivity; it’s only the result of working harder. To be more productive means to do more with less effort, not more with more effort. And if the only way you get more done is by wasting less time in a muddle about what to do, that’s a trick you can only play a single time.

    NOT getting some things done is what we truly need

    What’s wrong with today’s fashion for a thousand ways to up your personal productivity? Too much of it is about filling every moment with activity. It’s about doing when you would be better employed thinking. It’s about focusing on getting results when you should be focused on whether you need those particular results at all.

    We’re creating a world of hard-driving ants, not a civilization where people find ways to increase their time enjoying life through becoming cleverer at doing only what has to be done — then doing it with the minimum effort.

    What rational being would devote one minute more to work than is essential — let alone find ways to pack more and more into every waking moment?

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    Look around you at the world of nature. Which animals spend most time at the “work” of finding food? The answer, of course, is those that eat the least nutritious things in terms of their bulk. Cows and other herbivores must spend hours grazing because they need prodigious amounts of grass, which has little energy value. Lions and tigers, in contrast, spend most of their time sleeping and lazing about, because their meat-based diet is extremely high in energy per pound of dead gazelle.

    Here’s the choice then: do you want to emulate a cow or a tiger?

    Is your life based on gathering lots of low-energy, readily available input of the kind that never runs away? If so, any help you can get with packing more activity into 24 hours is well worth it. Or are you aiming for the kind of life that feeds on highly energy-rich inputs — even if you have to devote a good deal of intelligence, skill, and speed to catch them — so you can spend the rest of the time enjoying yourself in the sun?

    The day that someone comes up with a good technique for getting much less done, with much less effort, while still meeting life’s needs, you can bet I’ll be there at the front of the line to get my copy.

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    Last Updated on December 9, 2019

    7 Techniques to Stay Focused and Avoid Distractions

    7 Techniques to Stay Focused and Avoid Distractions

    The world has become a very distracting place, you don’t need me to tell you that. Where once we could walk out of our house or office and disappear into our own world with our own thoughts, we are now connected 24 hours a day to a network that’s sole purpose is to make us available to anyone and everyone at any time they choose to disturb us.

    Of course, it is very easy to sit here and say all you have to do is turn off your electronic devices and just allow yourself several hours of quiet solitude; but the reality is far harder than that. There is an expectation that we are available for anyone whenever they want us.

    However, if you do want to elevate yourself and perform at your best every day, to produce work of a higher quality than anyone expects and to regain control over what you do and when you will need to regain some control over your time, so you can focus on producing work that matters to you…

    The good news: You do not have to become a recluse. All you need are a few simple strategies that will allow you enough flexibility in your day to stay focused to do the work that matters and still allow you to deal with other people’s crises and dramas.

    Here are 7 ways you can stay focused and be less distracted.

    1. Find out When You Are at Your Most Focused

    According to research, brilliantly documented by Daniel Pink in his latest book, When: The Scientific Secrets of Perfect Timing, our brains have a limited capacity to stay focused each day.[1]

    From the moment we wake up to the time we turn in for the day, we are using up our brain’s limited energy resources and, depending on the time of day, we will be moving between strong concentration and low concentration.

    This means that for most people, their optimum time for sustained concentration and focus will be soon after they wake up. For others, it could be later in the evening—a kind of second wind—but that is rare.

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    Once you understand this, you can take time to learn when you are at your best and to protect that time on your calendar as much as possible. If you can, block it off and use that time for the work you need to do that requires the most concentration each day.

    2. Get Comfortable Using ‘Do Not Disturb’ Mode

    We have the ability to switch our electronic devices to do not disturb mode. Where all notifications are off and your phone or computer will not alert you to a new email or message.

    Now after testing this function for a number of years, I can happily report that it does work.

    When I sat down to write this article, I put all my electronic devices to do not disturb, closed down my email and began writing. I am safe in the knowledge that until this article is written, and I turn do not disturb off, there will be no interruptions or distractions.

    Of course, it is not really about whether do not disturb works or not, it is whether you are willing to turn it on or not.

    Most people believe they have to be constantly available for their boss or customers. This is not true at all. What has happened is because of your always available status, you have conditioned these people to turn to you first whenever they have a problem.

    You are not actually helping them at all. You are preventing them from having to think for themselves and develop the skill of problem-solving. By not being so readily available, you help them a lot more.

    What it comes down to is your boss and customers are going to be far more positive with you, if you deliver your work to the highest quality and on time than you being available 24/7. Trust me on that. I also tested that one.

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    3. Schedule Focus Time Every Day

    This technique is a lot easier than you may think.

    First, you figure out when you are least likely to be disturbed. For me, that is between 6 and 9 am. for a lot of my clients, they find the first 90 minutes in the morning at their workplace is when they are not likely to be disturbed. This is important because you want to be building consistency.

    Most people start their day by checking their email and other messages. While they are doing that, they are not going to be bothering you. Now there is no rule about when you should be checking your email. The chances are email is not going to be where you want to spend your most focused time, so you can decide to check your email at say 10:30 am.

    Dedicate 30 minutes from 10:30 am to 11:00 am for email processing and use the first 90 minutes of your day for doing your most important work. You will surprise yourself by how much work you get done in that ninety minutes.

    4. Plan Your Day the Night Before

    One of the inevitabilities of life is there is always a plan for the day. The choice is whether the plan you have is a plan of your own making or not. If you don’t have a plan, then the day will take control of you. Other people’s priorities, urgencies and dramas will fill your day. As the late Jim Rohn said:

    “Either you run the day or the day runs you.”

    If you take control and make it a habit to plan out what you want to accomplish the next day before you go to bed, you will find yourself staying more focused on your work and be less likely disturbed.

    Now when I say plan your day the night before, I do not mean you need to spend an hour or so planning and mapping out every minute of the day. Planning your day should only take you around 10 to 15 minutes and you only need to decide what 10 things you want to complete — 2 “must do” objective tasks and 8 “would like to do” tasks. What I call the 2+8 Prioritisation Technique:

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    Do not be tempted to go beyond 10 tasks for the day. When you do that, you do not have enough flexibility in your day to handle crises and other unknown issues that will pop up throughout the day.

    When you do not build in flexibility, you will soon stop planning your day. Only plan tasks that will have the biggest positive impact on your work and projects.

    5. Learn to Say “No”

    I am sure you’ve been told this before. We are wired to please and this results in us wanting to say yes to every opportunity that comes our way. The problem is we cannot do everything and every time you say “yes” to one opportunity, you are saying “no” to another opportunity. You cannot be in two places at the same time.

    Jay Shetty shared an inspiring video on JOMO “Joy Of Missing Out”. Here’s the video:

    Rather than allowing ourselves to be succumbed by FOMO (the Fear Of Missing Out), we should replace that ‘fear’ with the “joy” of missing out. Because of our need to please, we say yes to things we really don’t want to do; yet when we do that, we miss out on doing things that bring us joy—creating something special, spending time educating ourselves and just having some quiet alone time with ourselves.

    Learn to say “no” every time you get a notification to your phone. Ignore it. Learn to say “no” to your colleagues when they want to gossip. Learn to say “no” to volunteering when the thing you are being asked to volunteer for does not excite you. Just learn to say “no”.

    By saying “no” to opportunities, distractions and interruptions, you are saying yes to better and more meaningful things. Things you do want to focus your attention on.

    6. Create a Distraction-Free Environment for Your Focused Time

    This has been possibly the most powerful tip I learned when it comes to focusing on what is important. Have a place where you do only focused, high-concentration work.

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    Now this place needs to be clean and only have the tools you need to do your work. If it is writing a report or preparing a presentation, then it needs a table and a computer, nothing more. Files, paper and other detritus that accumulates on and around people’s desks need to go. A clean, cool and well-lit environment is going to do a lot more for your focus and concentration than anything else.

    The dining table in our home is where I go for undisturbed, focussed work. I take my laptop or iPad, and only have my writing app open. Everything is closed down and the computer is in “do not disturb” mode. There is nothing else on the dining table just my computer and my water tumbler.

    Because that is my designated focus area, I only go there to work when I have something that needs total focus and concentration. I am there right now!

    7. Be Intentional

    The reality is, if you absolutely need to get something done then you need to be intentional. You have to have the intention of sitting down, focusing and doing the work.

    There’s no magic tricks or apps that will miraculously do all your work for you. You need to intentionally set aside time for undisturbed focus work and do it. Without that intention, you can read as many of these articles as you like and you still will not get the work done.

    It is only when you intentionally set yourself up to do the work, turn off all notifications and do whatever it takes to avoid distractions will the work get done.

    The Bottom Line

    The strategies and tips I shared in this post will go a long way to helping you become better at focusing on the important things in your life. No matter what they are, you are in control of your time and what you do with it and where you spend it, never give that control away to anyone else.

    Protect it and it will be your servant. Give that control away and it will become your master and that is not a good place to be.

    More About Staying Focused

    Featured photo credit: Manny Pantoja via unsplash.com

    Reference

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