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Dealing with Distractions

Dealing with Distractions

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    We each have many distractions that keep us from getting things done. I noticed a few prominent distractions in my life this week (Twitter and Digg are taking over!) and I felt that it was time to address the problem! I know that I am capable of getting things done and achieving things but I’ve noticed that distractions can get the better of me. When I’ve planned to research a topic for a new article, sometimes I “wake up” and realise that I’ve been browsing Digg for the past 30 minutes. Not only does this cut down the time I have in a day, but more than anything it hinders my ability to concentrate on the task.

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    I see concentration as being split into three different levels.

    The first level is acknowledging that I have work to do. I can sit down and make a start, but I’m vulnerable to distractions and they can easily get the better of me. At this stage it sometimes feels like I’m looking for an excuse not to work. My mind can easily wander onto other things, and I often think about what is happening on Twitter, and that 5 minutes checking it won’t hurt!

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    The second stage delves a little deeper, as I’m starting to understand the task and my mind starts to figure out what is going on. At this point some distractions die down as I start to get more involved with the task at hand, but there are a few that can still break my concentration. If I got a phone call at this point, I would probably find my way onto the Internet after that, and blame the person who called for distracting me!

    The final level of concentration is when I’m totally immersed in the work, I’m 100% focused and in the flow. At this point I’ve developed some form of “armor” against distractions and it takes a lot to pull me away from the task. We all produce our best work when we’re concentrating fully on the task, and it is this stage that is the most useful to us is any line of work.

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    Getting to the final stage of concentration is not always easy, and avoiding the minefield of distractions can be overwhelming at first, but if we sit down and just think about the distractions, it is usually simple enough to remove them. If we’re fully aware of what distracts us, and we consciously remove them, we can then start to concentrate on our work. The important point is to make sure that we get rid of them before we start anything, otherwise we’ll wake up from a daze and realise we’ve been doing something else for some time!

    Before I start writing an article, the first thing I do is disconnect from the Internet. The majority of my life seems to revolve around cyberspace and cutting off is the only way I can get anything done. When writing I use a program called PyRoom for Ubuntu (the equivalent of WriteRoom for Mac 0r Dark Room for Windows) which is a full screen text editor. I see nothing but a black screen with green text (like The Matrix) so I don’t get distracted by the formatting options and also the spell checker. When I make a spelling mistake in a word processor, the fact that it is underlined in red makes me want to click it right away and change it, and I lose my train of thought. I type up the draft in PyRoom and then copy and paste it to a word processor so that I can proofread it. I also have been experimenting with setting a specific time that I can browse Digg or check my Twitter updates. When I keep the distractions separated from the work, I don’t find myself thinking about what else I could be doing mid-paragraph.

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    Taking care of my distractions before I start any work allows me to concentrate on the task at hand as I don’t have any battles with an urge to check any social media updates because I’ve already disconnected myself from cyberspace.

    If we deal with distractions from the start, getting the work done becomes so much easier!

    Photo courtesy of tomsaint11

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    Last Updated on April 6, 2020

    15 Best Productivity Hacks for Procrastinators

    15 Best Productivity Hacks for Procrastinators

    Let me guess.

    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

    1. Give (10+2)*5 a Try

    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

    2. Use Red and Blue More Often

    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

    3. Create a Break Agenda

    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

    4. Set a Timetable for Your Tasks

    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
    9:10 – 10:00 am – Internet research
    10:00 – 10:45 am – Look through existing files
    10:45 – 11:00 am – Break time!
    11:00 – 12:00 pm – Outline the research report

    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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    5. Take It Outside!

    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

    6. Become Productively Lazy

    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

    7. Assign a ‘Task Deputy’

    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

    8. Consider a Gadget-Free Desk

    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

    9. Prepping the Night

    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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    10. Do a 7-Minute Workout in the Morning

    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

    11. Set-up Mini Tasks

    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

    12. Create an Inspirational Board or Reminder

    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

    13. Redecorate Your Room

    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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    14. Ready Your Nibbles

    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

    Bonus productivity hacks you can do at home:

    15. Schedule Your Chores

    Write down your chores in a weekly basis with matching day and time when you should be doing these.

    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

    More Tips to Overcome Procrastination

    Featured photo credit: Glenn Carstens-Peters via unsplash.com

    Reference

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