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Create your Kipuka

Create your Kipuka

Kilauea is an active volcano on the Big Island of Hawai‘i where I live; she has been erupting and sending rivers of molten lava to the sea continually since 1983. (I say “she” for in Hawaii legend attributes our volcanic eruptions to the goddess Pele.)

In the earlier years of her eruption, Kilauea did quite a bit of damage to homes, forests and wildlife. However now, something wonderful is happening. Something bountiful. Kilauea has stopped taking, and started to give back.

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Since claiming her fiery path to the sea, and as her lava continues to flow, Kilauea has begun to give us the gift of creation Her eruption shows no sign of stopping, and I suspect it will be many years beyond our lifetime before the vast landscape of glistening black rock left in the lava’s wake becomes hospitable and inhabitable again. However meanwhile, we bear witness to the very birth of the land itself. The land mass of our island has grown substantially in these past twenty three years.

As the lava flows to our ocean it chooses a certain path; it does not cover everything as a heavy rainfall might sheet a window. Within the areas of destruction burned and scarred by the slowly advancing lava there are these pockets of land which are spared. The trees and wild grasses continue to grow there, and while some other plants may succumb to the surrounding heat, because the ground itself was untouched the soil remains fertile, and new growth will begin fairly quickly. Birds find refuge in the trees of these older land pockets, and it is their song which you first hear. Upon closer inspection, you discover these spared sections of land are teeming with life.

We call these oases of vegetation kipuka. They beckon all life to return to their nourishment so that life can thrive again. They are places of hope and of promise; of survival. They are tranquil places of calm and serenity. They are places of preserved histories which hold the seeds for renewed beginnings.

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Some will swear that when you sit quietly within a kipuka and look to the skies, you will see images in cloud formations you have never seen before, for the land was spared to connect all on earth to the heavens. It is true that the kipuka get the most rainfall, for they attract our tropical rain clouds like magnets pulled into their verdant green targets.

Many island watermen use the word kipuka as well. They refer to a calm place in high seas where rolling swells seem to part for their canoe, or deep places in a shoal where they can find the prized pāpio playing when they are fishing.

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Within our lives, we all have kipuka. They are our havens and safe harbors. They are those places where we feel we are our best, where we have the most energy, and where we can be our most resilient selves. They are those places where we feel creative, and we seem to get our best ideas. Within our kipuka we feel a kind of abundance, knowing there are so many new possibilities just waiting to emerge.

Every workplace, and every home should be a kipuka, a place conducive to having the very best in us take root in fertile soil, so it will continue to grow and flourish. However in our case, nature may not provide them for us as she does in the lava fields of The Big Island. We have to create them.

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Imagining your best possible kipuka, and committing to creating it, could well be the most important thing you ever do for yourself. A place where you enjoy learning and growing. A place where it seems you always get your best ideas. A place where you give birth to who you are meant to be.

Better yet, you can be the kipuka. You can be the one who provides the nourishment others need to they can prosper and thrive. It’s a good goal to write for ourselves, don’t you think?

Rosa Say is the author of Managing with Aloha, Bringing Hawaii’s Universal Values to the Art of Business. Rosa is the founder and head coach of Say Leadership Coaching, a company dedicated to bringing nobility to the working arts of management and leadership. She also writes online at the Talking Story blog.

Rosa’s Previous Thursday Column was: Literal Life Hack: Cut your window of time in half.

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Rosa Say

Rosa is an author and blogger who dedicates to helping people thrive in the work and live with purpose.

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Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

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  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

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Featured photo credit: Emma Matthews via unsplash.com

Reference

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