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Conquer the Paper Challenge! Process Paper Daily!

Conquer the Paper Challenge! Process Paper Daily!

    Some of you are thinking, “Duh! I already do that. Doesn’t everbody?” And others of you are going, “Ewww, I’d rather die! It’s overwhelming! It’s boring!”

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    For those of you who already have the good habit of corralling and processing paper daily, keep up the good work! Being conscious of the daily flow of paper and deliberately controlling its flow is the only way to win the war on paper.

    A casual approach to paper is a guarantee that you’ll create your own personal paper nightmare. Paper is relentless in its flow into your space. You need to be relentless in your handling of it. Do it daily! It really only takes minutes! Minutes of agony or boredom are better than the hours and hours of excavation that will be required if you procrastinate and let paper accumulate.

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    Here’s what I mean by PROCESS PAPER DAILY:

    Make sure paper follows a specific route, a paper path.

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    • Paper should not float from room to room. When paper comes into the house, make sure it lands in one spot to be sorted into categories instead of allowing it to land in any one of a number of different locations. If you decide the kitchen counter is that spot, make sure everyone in your family knows that mail always lands on the kitchen counter.
    • After being sorted, make sure the different categories of paper are immediately moved to their next logical location. Bills, for example, would go to the bill paying area. Once the bills are paid, the paper associated with them would then be filed or pitched. So, the paper path for a bill would be: from the mailbox to the kitchen counter; from the kitchen counter to the desk of the home office where the bill is paid; from the desk to the filing cabinet. It’s important to create paper paths for every category of paper you regularly handle.
    • To simplify this process, consider having all paper move from its sorting location to a home office where the different categories can be processed and stored if necessary. That way the path would be: from the mailbox to the kitchen counter for sorting; from the kitchen counter to the home office desktop for review and action; from the the desktop to the filing cabinet or the recycle bin.
    • Making papers follow specific paths puts you in charge of paper instead of feeling at the mercy of paper. Your work is to determine the paths and to discipline yourself to make paper follow those paths every time. Just one lapse in maintaining your new paper system can cause paper to spiral out of control. Remember, digging out takes much more time and energy than maintaining paper paths! It will take over if you let it stray from a defined route.

    Sort incoming papers into categories. I recommend these categories: trash; refer out to someone else; action; filing; reading; holding for later reference or action; and possibilities of things to do, buy, etc. It’s best to separate the action category into bills and other actions. That way you are less likely to lose sight of your bills.

    Distribute papers by category to their appropriate locations. For example, trash goes to the recycling bin or trash can. Action papers are moved to the desk or countertop where action will take place. Filing is either filed or stored in a filing tray until you make time to file. Reading is taken to the location where you do your reading, perhaps a basket on your desk or next to the sofa.

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    You’ll notice I don’t recommend that you complete all the tasks associated with those papers on a daily basis. That would take more time than you have every day. I am just recommending that you control the flow of paper coming in, sort it and distribute it to the place where it will be acted upon or stored. If you do that much paper processing every day, you will find your stress goes down and your productivity goes up. You’ll be in charge of paper instead of feeling at the mercy of it!

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    Published on April 16, 2019

    How Self Care Can Help You Live Your Best Life

    How Self Care Can Help You Live Your Best Life

    When was the last time you did something for yourself?

    Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

    Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

    However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

    And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

    So how can you make that happen?

    Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

    Listen to Yourself

    The bulk of self-care is knowing yourself.

    This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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    What is your purpose?

    Have you ever thought about this question?

    Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

    In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

    Do you feel like you are fulfilling your purpose through any of these roles?

    All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

    If you have your purpose defined, then that’s awesome! You know what drives you and why.

    But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

    For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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    If you’d like to learn more about finding your purpose, then I recommend you check out this article:

    How to Get Motivated and Be Happy Every Day When You Wake Up

    Seek Out Continuous Education

    Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

    It’s Super Practical

    Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

    You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

    When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

    Your Confidence Will Skyrocket

    You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

    You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

    You’ll Be More Desired in the Job Market

    Another obvious reason for continuous education, is that your employability will also increase.

    With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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    In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

    Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

    People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

    We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

    “Knowledge is choice.”

    Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

    Improve Your Habits (Both at Work and at Home)

    Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

    Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

    Good Habits Allow You to Reach Your Goals

    Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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    When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

    Habits Make Your Time a Priority

    How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

    It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

    This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

    Your Well Being Comes First

    We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

    If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

    The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

    Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

    Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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