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Clutter Clearing: Removing Barriers to Retail Success

Clutter Clearing: Removing Barriers to Retail Success

    Your retail space is so appealing, neat and organized. But, look behind the checkout counter. Check the storeroom. That’s another story! And, the office. . . let’s not even go there! It’s quite common for the public spaces in retail establishments to shine while the work areas that are visible to staff and management are littered with clutter of all kinds.

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    You may be thinking, “It’s the public areas that affect the bottom line, right?” Think again. All areas of a business affect the bottom line. Feng shui teaches that everything is connected. Clutter, dirt and disorder in one part of the establishment are sources of negative energy and that negative vibration will affect all other areas of the business. If that energy happens to be located in the area that holds energies associated with wealth and prosperity, the business may suffer financial challenges. If it is located in the area that holds energies associated with fame and reputation, it could experience difficulties with visibility and attracting business. If it is located in the areas associated with children or family, there could be difficulties with employees. And, if that source of negative energy is located in the area that holds energies associated with helpful people, the business could have difficulty attracting customers.

    In addition, clutter in those out of sight places has a profound effect on staff morale, behavior and efficiency. A cluttered environment attracts more of the same. In retail it could manifest in a fuzzy, cluttered brain that is less able to make good decisions with customers. Or, a cluttered space with its annoying, irritating energy could lead to irritations among staff members. If nothing else, clutter in the areas of the business that are visible only to staff creates a double standard. The public gets and deserves to have a pristine environment, but the staff must tolerate clutter and visual chaos. What message does that send to staff about their importance to the business?

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    If a business has an office on site, think of it as the physical brain of the business. A cluttered brain operates ineffectively, is unable to make good decisions consistently, and tends to be reactive rather than proactive. Can you really afford to have a cluttered business office?

    So now what? First, if you have neglected those out of sight places in your retail establishment, you must begin viewing those areas as just as significant as the public spaces. You may not worry as much about their decor, but investing energy to make them neat, clean and organized will have a big payoff on many levels.

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    An initial cleanup will be necessary plus the establishment of procedures for maintaining order and cleanliness. Job descriptions should include clear expectations about maintaining both the retail and the out of sight spaces of the business.

    And, the business office. Clear it of anything that does not pertain to the current operation of the business and management of employees. Old records should be archived in another part of the building or off site. Keeping only current documents and records, with the exception of old records necessary for current operations, keeps the business alive and vital. Old records can be distracting and take up prime real estate in the brain of the business.

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    Clear the clutter. Create a new order. Commit to maintaining a clutter-free environment and watch employee behavior and interactions both with customers and other employees improve. Pay attention to your own ability to think clearly, handle problems and make decisions. And, watch the bottom line. Having removed the clutter barriers to success, you are more likely to experience positive change in many areas of the business.

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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