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Catch Public Transport! A Hidden Gem for Heightened Productivity

Catch Public Transport! A Hidden Gem for Heightened Productivity

Something amazing has happened to me recently: my productivity has gone through the roof! I’ve been able to get so much more done this year in a much shorter time frame than I have ever experienced before. Even more beautiful, I have rediscovered my love for some things that I had previously neglected and have incorporated them back into my life.

So, what has actually changed in my life?

I now catch public transport.

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The Opportunity to Get More Done

Most people I know speak poorly of public transport systems (and heck, I was one of them!). There are long delays, crowded services, and when they’re quite expensive to catch, what is there to like about it? Yet my perception of public transport has been flipped: I now love it. I see it as an opportunity; an opportunity to get things done that I wouldn’t normally be able to get done!

To make a living for the past 6 years I have had to drive to the locations where I needed to be. Driving is great—it’s relaxing, I can listen to music, and it’s fast. However, it also means I’m not really productive during this time, and when and hour is spent driving to and from a destination, it really does become a waste of time.

Now I catch public transport to where I need to go. I made the conscious decision to do this as it dawned on me that it is actually the perfect opportunity to get more done.

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Reading is Not Just Reading

Public transport has enabled me to focus my time on some of things I have previously neglected. In previous years, I would read about 2 books a year (if that). Now, we are about 9 weeks into the new year and I have already read 5 books!

Rediscovering my passion for reading has helped motivate me to do more of the things I want to do. I am currently reading Richard Branson’s Let’s Not Screw It, Let’s Just Do It and it’s phenomenal just how motivating a book can be. Just reading this book switches my brain on and gets me to start taking more life-changing action. So, not only am I being more productive on public transport, I’m also seeing longer-term effects stem from it that span into other areas of my life.

Get Your Work Done

…like writing this post. Previously I would write all my articles at home in the comfort of my study. This can tend to have a more relaxing effect on me, where I can also get distracted easy. Now that I am on public transport, I also write my articles here. With time pressures (about 20 minutes to most venues), I think fast and get my fingers working as I try to get through as much as possible. I wrote about 400 words of this post in one 20-minute trip (this article is approximately 600 words long).

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I’ve also found that it’s also a great way to quickly catch up on emails prior to getting to work for the day. Utilising my blackberry, I can quickly and easily bring myself back up to speed prior to the day’s events.

The Added Bonus

I’ve only been taking public transport for about 2 months, but I can say that I’m absolutely loving it. The added bonus is that I am actually saving a significant amount of money by not driving my car (costs for tolls and petrol add up pretty fast!).

This is just the beginning of something great. I can feel it. I hope you can start making the most of the environment around you to become more productive, and I look forward to you joining me in what is going to be an amazing year.

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Brendan

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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