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Boost Your Time Management Skills With These 9 Techniques

Boost Your Time Management Skills With These 9 Techniques


    Having problems fitting it all in?

    Is a 24 hour day no longer enough?

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    If this is the case, here are 9 useful techniques that you can use to boost your time management skills:

    1. Be Clear about Goals and Objectives

    A sure way to delay in getting started or to make a job last longer than it needs to is being unsure about the objectives. You will often waste time doing work that doesn’t need to be done or spend too much time on other work. Before you set out get clarity on your goals and objectives.

    2. Schedule your Time

    If you want to have good time management skills, the first thing you will need is a calendar. Stuff has to get scheduled. If you don’t use a calendar then the dreaded jobs — like doing your taxes and cleaning the bathroom — will never get done. Start by scheduling the essential jobs, the appointments, meetings and any other responsibilities you are committed to. Then you will see how much time you have left over to populate.

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    3. Delegate When Possible

    If you find after doing up your schedule that there isn’t much time left over, then think about delegating work. If you work alone, get a virtual assistant. Remember what David Allen says:

    “Only do what only you can do.”

    4. Monitor How you Spend Your Time

    If getting a virtual assistant or anybody else to assist you isn’t an option, then you should start to monitor your time and see how you are spending it daily. You can use a monitoring program for this like Officemetrics or RescueTime. These programs can monitor all that you do on your computer and give you reports to show you how much time you spend on social media, email, Internet or any other work files. You may not like what you see…but it is always better to know.

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    5. Avoid Multitasking

    Human beings can’t multitask (no, not even women). Our brains have become good at task switching, but cannot actually focus on two things at once. If we try to do more than one thing at the same time we lose time refocusing on the new task. If at all possible, focus on one job at a time and complete it before moving on to something else.

    6. Do a Regular Mind Sweep

    Do a regular mind sweep where you get a piece of paper and write down everything you need to do. Don’t categorize it. Just dump it all onto a piece of paper. Don’t separate work and home; they don’t have different compartments in the brain. Once you have done this schedule, work on any jobs that need to get done and put the rest into your task management system.

    7. Exercise

    Remember if Branson thinks it’s important — you don’t argue. Branson reckons working out every day gives him 4 extra hours of productivity a day. Get regular exercise to give you energy, reduce your stress and help you to focus.

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    8. Eat Healthily

    Nutrition is also very important. During the day it is important to eat the right foods to keep you energized and focused. Regular small bites rather than a large meal will keep your brain more alert during the day. Don’t go large periods of time without eating. This will result in fatigue and poor mental abilities. Drinking water will also keep dehydration at bay and keep your body and mind happy.

    9. Slow down and breathe

    Lastly, don’t forget to slow down and breathe deeply as often as possible. Lack of oxygen will make you slow and sluggish, which will affect your performance. The more you rush about from task to task the less you will achieve.

    Take your time, focus on the right things, and your time management skills will be top of the class before you know it.

    (Photo credit: Farewell Atlantis via Shutterstock)

    More by this author

    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on May 24, 2019

    How to Be Productive at Home and Make Every Day a Productive Day

    How to Be Productive at Home and Make Every Day a Productive Day

    If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

    Below you’ll find six easy tips that will help you make the most out of your time:

    1. Create a Good Morning Routine

    One of the best ways to start your day is to get up early and eat a healthy breakfast.

    CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

    You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

    If you aren’t sure how to make morning routine work for you, this guide will help you:

    The Ultimate Morning Routine to Make You Happy And Productive All Day

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    2. Prioritize

    Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

    Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

      If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

      Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

      How to Prioritize Right in 10 Minutes and Work 10X Faster

      3. Focus on One Thing at a Time

      One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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      Need a little background noise to keep you on track? Try working in a coffee shop.

      Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

      Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

      And here’s some great apps to help you focus: 10 Online Apps for Better Focus

      4. Take Breaks

      Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

      To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

      After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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      I like to work in 25 and 5 minute increments, but you should find out what works best for you.

      5. Manage Your Time Effectively

      A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

      How do you know when exactly you have free time?

      By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

      With this data, you can better plan out your day and keep yourself on track.

      Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

      A bonus tip, even your real free time can be used productively, find out how:

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      20 Productive Ways to Use Your Free Time

      6. Celebrate and Reflect

      No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

      Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

      Try these 10 questions for daily self reflection.

      More Articles About Daily Productivity

      Featured photo credit: Unsplash via unsplash.com

      Reference

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