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Boost Your Time Management Skills With These 9 Techniques

Boost Your Time Management Skills With These 9 Techniques


    Having problems fitting it all in?

    Is a 24 hour day no longer enough?

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    If this is the case, here are 9 useful techniques that you can use to boost your time management skills:

    1. Be Clear about Goals and Objectives

    A sure way to delay in getting started or to make a job last longer than it needs to is being unsure about the objectives. You will often waste time doing work that doesn’t need to be done or spend too much time on other work. Before you set out get clarity on your goals and objectives.

    2. Schedule your Time

    If you want to have good time management skills, the first thing you will need is a calendar. Stuff has to get scheduled. If you don’t use a calendar then the dreaded jobs — like doing your taxes and cleaning the bathroom — will never get done. Start by scheduling the essential jobs, the appointments, meetings and any other responsibilities you are committed to. Then you will see how much time you have left over to populate.

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    3. Delegate When Possible

    If you find after doing up your schedule that there isn’t much time left over, then think about delegating work. If you work alone, get a virtual assistant. Remember what David Allen says:

    “Only do what only you can do.”

    4. Monitor How you Spend Your Time

    If getting a virtual assistant or anybody else to assist you isn’t an option, then you should start to monitor your time and see how you are spending it daily. You can use a monitoring program for this like Officemetrics or RescueTime. These programs can monitor all that you do on your computer and give you reports to show you how much time you spend on social media, email, Internet or any other work files. You may not like what you see…but it is always better to know.

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    5. Avoid Multitasking

    Human beings can’t multitask (no, not even women). Our brains have become good at task switching, but cannot actually focus on two things at once. If we try to do more than one thing at the same time we lose time refocusing on the new task. If at all possible, focus on one job at a time and complete it before moving on to something else.

    6. Do a Regular Mind Sweep

    Do a regular mind sweep where you get a piece of paper and write down everything you need to do. Don’t categorize it. Just dump it all onto a piece of paper. Don’t separate work and home; they don’t have different compartments in the brain. Once you have done this schedule, work on any jobs that need to get done and put the rest into your task management system.

    7. Exercise

    Remember if Branson thinks it’s important — you don’t argue. Branson reckons working out every day gives him 4 extra hours of productivity a day. Get regular exercise to give you energy, reduce your stress and help you to focus.

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    8. Eat Healthily

    Nutrition is also very important. During the day it is important to eat the right foods to keep you energized and focused. Regular small bites rather than a large meal will keep your brain more alert during the day. Don’t go large periods of time without eating. This will result in fatigue and poor mental abilities. Drinking water will also keep dehydration at bay and keep your body and mind happy.

    9. Slow down and breathe

    Lastly, don’t forget to slow down and breathe deeply as often as possible. Lack of oxygen will make you slow and sluggish, which will affect your performance. The more you rush about from task to task the less you will achieve.

    Take your time, focus on the right things, and your time management skills will be top of the class before you know it.

    (Photo credit: Farewell Atlantis via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on July 3, 2020

    6 Things To Do Every Day To Ensure You Stick To Your Goals

    6 Things To Do Every Day To Ensure You Stick To Your Goals

    Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

    Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

    Here are 6 things that you have to ensure daily to reach your goals.

    1. Involve Others

    You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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    When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

    For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

    2. Visualize the Rewards

    Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

    Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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    3. Break Down Your Goals

    Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

    For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

    4. Reward Yourself

    For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

    When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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    5. Measure Your Progress

    It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

    You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

    6. Believe in the Possibilities

    If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

    By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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    What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

    With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

    Final Words

    Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

    People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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    Featured photo credit: Kelly Sikkema via unsplash.com

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