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Blog Like A Pro In Three Easy Steps: Assess, Decide, Do

Blog Like A Pro In Three Easy Steps: Assess, Decide, Do

    Many readers of Stepcase Lifehack are bloggers themselves and some of them are even making a (nice) living off of it. But, as fancy as it may seem, blogging is not an easy task. At least blogging for money, constantly, for several years in a row. I know it first hand, since I’m doing this for a good 4 years now.

    So, a management system to keep things from falling a part will become compulsory, at some point. For those of you who reached this point, today’s post describes a system that proved its efficiency in the last year for me. Oh, and for those of you too much into GTD, this will sound almost too relaxing to be true. :)

    The Blogging Buckets

    The first thing you should do is to mentally break down the process into 3 realms, or, in much mundane terms, buckets. If you used to do this process in a single chunk, just stop. Instead, imagine 3 big buckets called Assess, Decide, Do. In each of these buckets you will put some of the daily tasks you used to perform in a single shot.

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    In order to make things even easier, you could also make 3 folders on your desktop. Or 3 mailboxes on your mail client. Whatever place you’re using the most, slice it up in 3 parts, where you would drop the processed information, as follows.

    The Assess Bucket

    In this folder (or mailbox, or bucket) you should put every single idea you have about a future blog post. Even more, you should also put ideas about upcoming products, partnerships, blog enhancements and so on. Whatever crosses your mind, and it’s related to blogging, just put it there, as raw as you can.

    The role of this bucket is to capture everything that could enhance your activity. Just put it there and tweak is as much as you can. If it’s a blog post idea, add more stuff to it, spin-off other ideas or just evaluate if it would be a good thing to write or not. In this bucket, you’re not “doing” anything. You’re just capturing stuff and assess it.

    The Decide Bucket

    Once you can’t add something to an idea you assessed, it’s time to make a decision about it. That’s what you do in the Decide bucket. This is where you place the stuff you can’t Assess anymore. But you’re not yet doing it. You’re going to make a decision about it. Like signing a contract to do it.

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    That’s a good place to use a calendar too. Because what you’re doing in the Decide bucket is to plan and schedule what you’re going to do. Still, you’re not “doing” anything, you’re just deciding. There’s a trick, and you’ll see further down the road, that this bucket is going both ways.

    The Do Bucket

    This is where you actually perform stuff. This is where you write, publish, promote. This is where you interact, where you implement everything that was sent from Decide. The most interesting part is that you’re not supposed to “do” anything else, because… well, it was all taken care of.

    Whatever you have to assess about a blog post, you assessed, now all you have to do is to write it. You already scheduled time and place in your calendar (in Decide, where you actually signed the contract to do that thing) so you know nothing will interfere. But if it does, just move that item back to Decide.

    The Process

    Suppose you wake up one morning and have a lot of blog post ideas. Just drop them all in Assess, in raw form. Then, look over the other material you have there. If there are really some ideas that can be done, that cannot be assessed anymore, move them to Decide.

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    Once in Decide, look up your schedule and plan ahead. Some of the stuff you get in Decide will be from Do, namely, stuff that you have to re-decide upon. That’s what I wanted to say with “working both ways”. Decide is a turning platform between your Do and your Assess. You can keep stuff there for as long as you want, provided that: a) you can’t assess it anymore, and b) you don’t have yet the resources for it (time, energy). But once you’ll have the resources, you will look over the Decide bucket and take out whatever you can do in the next period.

    Then, once in Do, all you have to “do” is to focus on writing. Or on tweaking that theme. Or on creating some killer partnerships.

    The neat thing about the whole process is that sometimes you feel more like being in Assess than in Decide or Do. That’s ok. Just perform whatever your bucket tells you to do. In a very subtle way, even procrastination, which is something very common in Assess, could be incorporated as valuable work, using this approach. Or sometimes you just feel like planning ahead and allocating resources. Ok, just use your Decide bucket. And sometimes, all you want to do is write. Just open your Do folder and pick up some of the blog post ideas you already sent there from Decide.

    How Is This working?

    And, most important, why is this working? Well, it’s part of a life management framework I developed a couple of years ago, called, you guessed, “Assess – Decide – Do”. If you’re interested to learn more, there’s a direct link in my bio.

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    As a long time GTD’er, I eventually hit a roadblock, where something just didn’t feel well. Felt “robotish” while doing my weekly review and also felt completely at lost when I didn’t have my “GTD setup” handy. So, after a few ramblings and dead ends, I suddenly realized that we’re not designed only to “Do”. And I think this is the fundamental mistake we make when we embrace a productivity technique.

    We’re also designed to dream, to imagine things, without the pressure of a finished product (that would be the Assess realm) and also we’re designed to plan ahead, to arrange tasks in a future schedule and to decide whether or not are we going to do them or not (that would be the Decide realm). The last realm, Do, is the place for productivity methodologies like GTD, the place where we can draconically optimize the “doing” stuff.

    But we need to express each and every part of our being in order to be balanced. We need to allow ourselves to just dream (or even procrastinate) as long as we root ourselves in the Assess realm. Also, we should free to make decisions about each and every thing, either moving it ahead to Do, or passing it back to Assess, for further processing, as long as we live in the Decide realm. While in Do, well, all we have to do is Do, without the pressure of Assessing whether what we do is good or bad, without the pressure of an agenda (because everything was taken care of in Decide, right?)

    What will happen, if you truly implement this cycle, is that everything you will perform in Do will become smooth and with a touch of flow. You may not be the fanciest guy in the office, but you will do a lot more stuff.

    And, what’s even more important, chances are that you will even enjoy more the entire process.

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    Last Updated on October 17, 2018

    7 Natural (And Highly Effective) Ways to Improve Memory

    7 Natural (And Highly Effective) Ways to Improve Memory

    How is your memory? Is your cognitive function as strong as you’d like it to be?

    If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

    Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

    So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

    1. Meditate

    We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

    Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

    Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

    Fortunately, meditation can help you out.

    Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

    If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

    And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

    2. Get plenty of sleep

    If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

    If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

    How much sleep should you be getting?

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    Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

    Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

    Are there ways to hack the sleep cycle?

    Yes, there are.

    Try these three things:

    • Have a fixed bedtime (preferably before 10pm)
    • Don’t eat too late
    • Make sure your bedroom is as dark as possible

    Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

    However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

    3. Challenge your brain

    When was the last time you challenged your brain?

    I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

    To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

    Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

    There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

    • Peak (Android/iOS, free, 10 million+ downloads)
    • Lumosity (Android/iOS, free, 10 million+ downloads)
    • Elevate (Android/iOS, free, 5 million+ downloads)

    If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

    Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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    4. Take more breaks

    When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

    At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

    However, I was wrong.

    Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

    Let me explain.

    Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

    Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

    It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

    It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

    What’s the answer?

    Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

    If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

    5. Learn a new skill

    I love this quote, as it’s 100% true – but frequently overlooked:

    “Learning never exhausts the mind.” – Leonardo da Vinci

    From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

    Let me give you an example of this:

    Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

    Unfortunately, your initial enthusiasm quickly turned into frustration.

    The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

    Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

    Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

    6. Start working out

    If you’re not already working out regularly, then here’s another reason to do so:

    Exercising for 20-30 minutes three times a week will improve your long-term memory.

    Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

    “But I just don’t have the time?,” I hear you say.

    Not a problem.

    A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

    Interested in getting started?

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    Here are five different ways that will help you work out:

    • Join a gym
    • Join a sports team
    • Buy a bike
    • Take up hiking
    • Dance to your favorite music

    7. Eat healthier foods

    I’m sure you’ve heard the expression: “You are what you eat.”

    This applies to your brain too.

    The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

    Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

    Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

    Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

    • Turmeric – helps new brain cells grown
    • Broccoli – protects the brain against damage
    • Nuts – improves memory
    • Green tea – enhances brain performance, memory and focus[3]
    • Fish oilfish oil supplements can increase your brain power

    Here’re more brain food options that improve memory!

    Final thoughts

    I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

    You don’t need to implement them all. I suggest just trying the ones that appeal to you.

    But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

    Featured photo credit: Eric Ward via unsplash.com

    Reference

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