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Back to Basics: Capture Your Ideas

Back to Basics: Capture Your Ideas

Capture Your Ideas

    Does this sound familiar? You’re slowly drifting off to sleep when you come up with a great line for the song or paper you’ve been working on all day. It’s such a great idea, in fact, that you just know you’ll remember it in the morning. Happy to have finally come up with the perfect line, you nod off, smiling and peaceful.

    In the morning, of course, it’s gone. All that you remember is that there’s something you should remember.

    Or you’re talking to a business associate on the phone, when you remember that tomorrow is your nephew’s/sister-in-law’s/best friend’s birthday and you need to stop and pick them up a card on your way home. Filing that thought away under “to do later” you finish your call, leave work, and drive home, all the time thinking “isn’t there something I was supposed to do today…?”

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    Ideas are cheap, memory is expensive

    We humans are exceptionally good at thinking up stuff. Sit down for two minutes with a pad of paper and try to come up with all the things you can make out of an orange, and you’ll see – after the first couple easy ones, you’ll start thinking up all sorts of crazy stuff (somebody actually thought up the idea of sticking cloves in an orange and hanging it on a Christmas tree, after all).

    But we’re not very good at remembering all those ideas. Psychologists say we can hold from 5 to 9 thoughts in our immediate memory at any given time, meaning that, on average, the last 7 things you’ve thought are all you get. Add #8 to the list, and something falls out.

    Our long-term memory is much better, but the process of moving items from short-term to long-term memory is quite complex and isn’t really “on-demand” – as anyone who has struggled to master organic chemistry can attest.

    So, we have lots and lots of ideas and only a limited memory to hold them in before we lose them.

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    Capture everything

    The solution is to develop the habit of capturing everything important that crosses your mind, when it crosses your mind. Ideally, you would settle on a single point of capture, something that you can keep with you all the time and always rely on.

    Many people prefer a high-quality pocket notebook for this, a Moleskine or one of the increasingly available (and cheaper) knock-offs. These notebooks have rigid covers, often vinyl- or even leather-covered, with a decent-quality paper (so ink doesn’t bleed through easily) and a pocket in the back (which I have never used, but it’s nice to know it’s there…). Most have an elastic band to hold them closed and a fabric bookmark bound in with the pages.

    These features offer a number of benefits over the drug-store standard 69-cent spiral notebook:

    • They’re pretty rugged, which means they stand up well to back pocket carrying and purse clutter.
    • Pages don’t easily rip out.
    • Their rigidity makes them easy to write on in your hand or on your lap.
    • They look professional, making it more likely you’ll take it out and use it in working environments.
    • There are no wires to catch on anything.
    • The bookmark helps you easily find a new blank page to write on.
    • People seem to enjoy using them.

    But you don’t have to spend $7-10 US on a notebook; plenty of people manage just fine with the already-mentioned wire-bound pocket notebook. Or you can use a stack of index cards, bound with a binder clip (the famous hipster pda). Or a pad of post-its, or a composition book, or a journal, or your dayplanner, or anything else as long as a) it’s easy and comfortable for you to use, and b) you’ll keep it with you everywhere.

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    There are digital solutions, too. If you’re very comfortable with your cell phone, you might Jott everything to yourself – leave a voicemail that will be transcribed and forwarded to your email inbox (or to Evernote if you’re using it). Or leave a message on your home answering machine. Or email notes to yourself, or SMS them. Again, the only criteria is that you’ll actually use whatever system you set up, regardless of circumstances.

    OK, it’s captured. Now what?

    Your capture device is a kind of inbox, so treat it as an inbox – that is, get in the habit of reviewing and processing everything on a regular basis (probably at the same time you process your desk-bound inbox). The ideas you capture do no more good locked away in your notebook than they do forgotten in the flow of a conversation or in the aftermath of a good night’s sleep.

    Remember that the space you use for capture is not long-term reference storage. While you might jot down a couple of things you know you’ll need later in the day, you still need to have a trustworthy system for archiving and using the information you collect over the course of the day.

    So process the phone numbers, addresses, names, and URLs you collect into your PIM (personal information manager, e.g. Outlook, Palm Desktop, Lotus Notes). Add the tasks you remembered or thought up over the course of the day to your todo list. Ideas for projects you’re working on can go into your project files.

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    The random ideas you have and want to hold onto present a special problem. I add these to my todo list, under the category “Think About” and keep them sorted to the bottom. (I use Toodledo; since my most common way of sorting my list is by date, I just don’t put dates on Think About items which keeps them safely out of my way in day-to-day use.) Every now and again – during a weekly review, for instance – I’ll check out the Think About items and see if there’s anything I’m ready to act on.

    Trust the system

    Get into the habit of always capturing and processing ideas as they occur to you. If you can’t trust yourself to do this, you’ll always worry that there’s something escaping your mind. If you’re not capturing and processing your thoughts, then there probably is something escaping your mind – lots of somethings, marching like lemmings over the cliff and into eternity! By getting used to using your system, you’ll find a lot of that stress is released, and you can focus on stressing out about more important stuff, like does Bob in marketing like you or like like you?

    I’m curious about what other people use to capture their ideas – and how they handle the random “neat thought” problem. Let me and the rest of Lifehack’s readers know in the comments!

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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