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Ask the Entrepreneurs: 9 Best Note Taking Tools

Ask the Entrepreneurs: 9 Best Note Taking Tools

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite tool for taking notes at important meetings?

1. Evernote

dave-nevogt

    I have Evernote open on my mobile constantly to take notes at meetings. It allows me to travel light without having to bring the computer and syncs along. I announce to the other party that I am taking notes so they still know that I am paying attention and not texting or answering emails.

    Dave Nevogt, Hubstaff.com

    2. Fleksy

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    John Hall

      With Fleksy, I don’t have to look at the keyboard while I type. I can keep eye contact with the people in the meeting and take notes at the same time.

      John Hall, Influence & Co.

       

      3. A Moleskine Notebook

      Patrick Vlaskovits

        The Moleskine notebook has the perfect form factor. It slips into my pocket and looks great. It’s unbeatable.

        Patrick Vlaskovits, The Lean Entrepreneur
        4. A Classic Notepad

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        Andy Karuza

          I still love the traditional way of jotting down quick notes or even drawing necessary diagrams at the same time to help communicate the message from the meeting. If I want to go digital, I just snap a photo of the notes with my phone and email it to myself.

          Andy Karuza, Brandbuddee

          5. Basecamp

          Patrick Conley

            We have people on our team who take amazing notes during our calls, especially when talking to clients. I’ve found that taking notes distracts me and pulls me out of the moment. We record all of our important calls and have team members taking great notes that we store withBasecamp so that we never lose important discussions.

            Patrick Conley, Automation Heroes

            6. Evernote Moleskine

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            Brennan White

              I find typing during meetings sends the wrong message no matter how polite you are in explaining your intentions. It removes eye contact and shows disinterest. To combat this, I use Evernote Moleskine, a notebook that digitizes your writing into searchable online text. Your colleagues feel you’re engaged, and you have a perfect set of notes.

              Brennan White, Watchtower

              7. iA Writer

              Chuck Reynolds

                During meetings or calls, I constantly rely on iA Writer. It supports markdown to quickly format content and, most importantly, autosaves constantly. I’ve never lost notes even when I don’t save them right away. It’s amazing. Other tools were too volatile, and I’ve lost notes during meetings because of crashes. IA Writer is superior, and I highly recommend it.

                Chuck Reynolds, Levers

                8. A Composition Book

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                Saul Garlick

                  It’s from elementary school, but it works just as well. I put a wide-ruled composition book with the classic marble cover into a leather notebook jacket I picked up years ago in Manhattan. The cover keeps it professional while the inside is as strong as ever. I never lose a page and jot down everything that matters.

                  Saul Garlick, ThinkImpact

                  9. Pivotal Tracker

                  jared-brown

                    Any note worth taking should be in the form of an action item. I record action items in a project management tool such as Pivotal Tracker and assign it to someone right there and then. That way tasks and thoughts don’t fall through the cracks after the meeting is over.

                    Jared Brown, Hubstaff

                    More by this author

                    9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

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                    1 How to Work Hard the Smart Way: 4 Daily Rituals to Follow 2 Your Night Routine Guide to Sleeping Better & Waking Up Productive 3 74 Healthy Habits That Will Drastically Improve Every Aspect of Your Life 4 How to Increase Willpower and Be Mentally Tough 5 9 Daily Habits That Will Change Your Life

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                    Last Updated on April 22, 2021

                    How to Work Hard the Smart Way: 4 Daily Rituals to Follow

                    How to Work Hard the Smart Way: 4 Daily Rituals to Follow

                    Habits are what sets an average leader apart from a great leader. We can argue that talent is the biggest factor; we may debate how the amount of charisma sets the two apart. Yet, if you were to show me what you believed to be a great leader, I can show you the habits that made her/him great. Great leaders have great habits and know how to work hard the smart way.

                    Developing Great Habits Is Hard Work

                    In my early college days, I had spent a lot of time learning how to play the trumpet. Playing the trumpet took time and discipline. I had some natural talent, but not enough to hide my lack of ability. My trumpet teacher was a man of discipline, and there was no doubt he had talent. What stood to me was his work ethic. He had to be one of the hardest working mentors that I had the privilege of working with.

                    One afternoon, I was in his office getting ready for my weekly trumpet lesson. As I was preparing, my eyes scanned the room and saw that there were quotes all over his office. My eyes rested on one quote that forever changed my thinking about my playing. It was a quote from my high school basketball coach Tim Notke that would become popular through professional athletes Kevin Durant and Tim Tebow:

                    “Hard work beats talent when talent fails to work hard.”

                    Hard work trumps talent. The key to success is not found in your talent or ability. Talent and ability are necessary, but they are not the primary factors. They are supporting roles in the story you are writing.

                    Ultimately, hard work is the key to your success. A good work ethic creates the momentum that propels you forward towards your goals.

                    Motivation Is Not the Answer

                    How many times have you seen someone go to a conference, get inspired, and then come home and do nothing?

                    If motivation were the answer, the world would have transformed hundreds of times over. Yet, when we look out our doors or turn on the news, we do not see a utopian society.

                    We have thousands of people who become inspired but lack the work ethic to apply anything they have learned. Time and time again frustration creeps in. We are so motivated and inspired by what we see but fail to put in place the things that would change our lives.

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                    Frustration happens when the gap between what you expect to be true and what is true gets bigger. Motivation tends to create an expectation that is not rooted in reality. We want to take on the world but cannot get off Netflix long enough to do so.

                    Motivation is not the answer, but working hard is. Good habits and routines that produce success are the byproducts of a strong work ethic. The habits and routines we create and follow are the foundation on which we build a winning life.

                    How to Work Hard by Working Smarter

                    Here are 4 routines that will help you learn how to work hard and achieve your short term and long term goals.

                    1. Define What a Win Looks Like

                    In football, a player that crosses into the end zone gain points. In soccer, a player kicks the ball into the net to score. Hockey, lacrosse, and basketball are all the same. The player takes the object and moves it into the designated area to gain points. The team with the most points wins the game.

                    Why is it that we can define what a win looks like in sports, but we fail to do so in our leadership, our businesses, or our homes?

                    Learning how to work hard without setting a target is futile. It is insanity to work hard without having a clear direction to place your energy. I would argue that defining a win is one of the most important routines that a leader can have. Defining a win separates superficial activity from meaningful activity.

                    When I define a win, I know the goal line I have to cross[1]. Knowing where the goal line is informs me of the activity I have to engage in to cross it. Without a clear direction, I am spinning my wheels hoping that I will get to a destination I haven’t defined. It is like asking a GPS for directions but failing to input the destination.

                    4 Steps to Define a Win
                    • Know the outcome you desire.
                    • Declare the outcome in specific, meaningful terms.
                    • Write the outcome down.
                    • Set your activity list to only do that which will complete your goals.

                    Let me give you an example. 15 years ago, I started speaking professionally. As a young and naïve speaker, I thought winning meant that I had to get a reaction from the audience. If they cheered, smiled, or cried, I considered myself a winner. The problem was my lack of understanding of what a win looked like. As a seasoned speaker, my wins look different.

                    As of today, when I speak, I am not looking for any emotional reactions from the audience. I win if, and only if, I clearly communicated my point so that anyone hearing the talk can take it and apply it to their lives that day. That is how I define a win when I speak now.

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                    Create a habit of declaring a win. When you do, you will see your productivity soar and your encouragement increase. Pairing a hard work ethic with wise decisions creates victory. Stop being a mouse on a wheel that goes nowhere, and start being the captain of your fleet.

                    2. Evaluate Your Activity

                    Not all activity is equal. There are things you must do, things you need to do, and things we can either give away or delete. The greatest challenge of a leader is understanding the difference. Understanding what activity is busywork and what activity is mission work is pivotal.

                    Not only do we need to learn how to evaluate our activity, but we must make this a core routine in our arsenal of success. Stop working so hard on everything and start learning how to work hard on the right things.

                    Not every activity will move the needle forward for you. In fact, you were never meant to do everything yourself! Once we stop trying to be a martyr in our leadership, we can start looking at how to take things off our plates through delegation.

                    Based on the Eisenhower box, there are 4 things that we look at when deciding on which activities are important:

                    • Do now
                    • Plan to do it later
                    • Delegate to someone else
                    • Delete it

                    Powerful questions are the way you discover if the activity is right or not:

                    • Does this activity move me towards or away from my goals?
                    • Do I have to do this activity or can I give this activity away to someone else?
                    • Does this activity have to be now right now or can it be scheduled for later dates?
                    • Does this activity have to be done at all?

                    Evaluating the type of activity you engage in should be a routine that you do daily. Learning how to work hard should create progress. Having a system of evaluation and a routine to do it will help.

                    3. Prioritize Your Calendar

                    If you were to show me your calendar, I could show you why you are not further along. When you lack the routine of placing things on your calendar, two things happen.

                    First, what does not make it on your calendar does not get done.

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                    It is a simple truth that is often overlooked. Your calendar contains the power to change your life. Yet, we don’t use our calendars to their fullest potential.

                    “You will never change your life until you change something you do daily. The secret of your success is found in your daily routine.” -John C. Maxwell

                    Also, if you don’t mark you activities on your calendar, you are leaving it open to other’s priorities.

                    “The key is not to prioritize what’s on your schedule, but to schedule your priorities.” -Stephen Covey

                    Having a routine in your life where you place things on your calendar is pivotal to your success. This is not a routine one should overlook.

                    It’s time to take your leadership and business to the next level. It’s time to start putting your daily routines on your calendar, along with your priorities.

                    4. Reflect on Your Day and Plan the Next

                    We are all about the morning routine. Whatever that looks like for you, there should be a routine in the morning that sets you up for success.

                    Hard work starts when your feet hit the ground in the morning. Creating the habit of winning starts with the first thing you accomplish that morning. If you win your morning, you will win your day.

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                    Best Morning Routine to Prepare to Work Hard

                      But how often have you heard people talk about an evening routine? Tomorrow is won the day before it happens. When you fail to plan your day, you may put your effort toward in the wrong things. Route replaces routine. Indecision replaces decisiveness. Losses replace wins. The discouragement will deflate your momentum and increases the chances of procrastination. That is why we set our schedule the night before.

                      “Every battle is won or lost before it is ever fought.” -Sun Tzu

                      Working hard doesn’t have to be hard work. It shouldn’t take much out of you learn how to work hard as long as you work smart. Having a time where you reflect on the day and set your priorities is the difference-maker.

                      Use these questions to reflect on your day:

                      • What went well?
                      • What didn’t go well?
                      • What can I change?
                      • What do I need to start doing?
                      • What do I need to stop doing?

                      The Bottom Line

                      Navigating through life is hard work. Yet, the work doesn’t have to be hard when you work smarter. When you create routines that support your mission, you create wins. Working hard, the smart way will tip the balance in our favor.

                      Boxing legend Joe Frazier said:

                      “Champions aren’t made in the ring; they are merely recognized there.”

                      Champions put in the hard work behind the scenes. The world recognized them as a champion when they saw the results of the hard work. Right now, you are doing the work of creating a champion in yourself.

                      That work is setting your routines in order because you now know that success flows from your daily routines. If you are not experiencing the success you desire, then it is time to change things up.

                      More on Creating Healthy Routines

                      Featured photo credit: Zan via unsplash.com

                      Reference

                      [1] The Balance Careers: Interview Question: “How Do You Define Success?”

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