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Ask the Entrepreneurs: 9 Best Note Taking Tools

Ask the Entrepreneurs: 9 Best Note Taking Tools

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite tool for taking notes at important meetings?

1. Evernote

dave-nevogt

    I have Evernote open on my mobile constantly to take notes at meetings. It allows me to travel light without having to bring the computer and syncs along. I announce to the other party that I am taking notes so they still know that I am paying attention and not texting or answering emails.

    Dave Nevogt, Hubstaff.com

    2. Fleksy

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    John Hall

      With Fleksy, I don’t have to look at the keyboard while I type. I can keep eye contact with the people in the meeting and take notes at the same time.

      John Hall, Influence & Co.

       

      3. A Moleskine Notebook

      Patrick Vlaskovits

        The Moleskine notebook has the perfect form factor. It slips into my pocket and looks great. It’s unbeatable.

        Patrick Vlaskovits, The Lean Entrepreneur
        4. A Classic Notepad

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        Andy Karuza

          I still love the traditional way of jotting down quick notes or even drawing necessary diagrams at the same time to help communicate the message from the meeting. If I want to go digital, I just snap a photo of the notes with my phone and email it to myself.

          Andy Karuza, Brandbuddee

          5. Basecamp

          Patrick Conley

            We have people on our team who take amazing notes during our calls, especially when talking to clients. I’ve found that taking notes distracts me and pulls me out of the moment. We record all of our important calls and have team members taking great notes that we store withBasecamp so that we never lose important discussions.

            Patrick Conley, Automation Heroes

            6. Evernote Moleskine

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            Brennan White

              I find typing during meetings sends the wrong message no matter how polite you are in explaining your intentions. It removes eye contact and shows disinterest. To combat this, I use Evernote Moleskine, a notebook that digitizes your writing into searchable online text. Your colleagues feel you’re engaged, and you have a perfect set of notes.

              Brennan White, Watchtower

              7. iA Writer

              Chuck Reynolds

                During meetings or calls, I constantly rely on iA Writer. It supports markdown to quickly format content and, most importantly, autosaves constantly. I’ve never lost notes even when I don’t save them right away. It’s amazing. Other tools were too volatile, and I’ve lost notes during meetings because of crashes. IA Writer is superior, and I highly recommend it.

                Chuck Reynolds, Levers

                8. A Composition Book

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                Saul Garlick

                  It’s from elementary school, but it works just as well. I put a wide-ruled composition book with the classic marble cover into a leather notebook jacket I picked up years ago in Manhattan. The cover keeps it professional while the inside is as strong as ever. I never lose a page and jot down everything that matters.

                  Saul Garlick, ThinkImpact

                  9. Pivotal Tracker

                  jared-brown

                    Any note worth taking should be in the form of an action item. I record action items in a project management tool such as Pivotal Tracker and assign it to someone right there and then. That way tasks and thoughts don’t fall through the cracks after the meeting is over.

                    Jared Brown, Hubstaff

                    More by this author

                    9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

                    Trending in Productivity

                    1 How to Do What You Love Successfully 2 15 Inspiring Journal Ideas to Kickstart Journaling 3 How to Set Goals Smartly to Accomplish More in Life 4 How to Focus and Concentrate Better to Boost Productivity 5 7 Techniques to Stay Focused and Avoid Distractions

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                    Last Updated on December 9, 2019

                    15 Inspiring Journal Ideas to Kickstart Journaling

                    15 Inspiring Journal Ideas to Kickstart Journaling

                    Journaling is a powerful tool that can help sharpen your brain and mind so that you can become more successful, think more clearly, and reach your goals.

                    Journaling is one of the top strategies that contribute to many entrepreneurs and high achievers’ success inside and outside the workplace.

                    Maybe you’re unsure of how to get started with the habit of journaling, or maybe you’re looking for journal ideas to sharpen your brain to maximize your productivity and happiness.

                    In this article, we’ll look at the top 15 journal ideas you can use to sharpen your brain:

                    1. Set a Structure for Your Journal

                    If the idea of opening a blank journal and trying to figure out what to write for the day seems daunting to you, then have no fear. One of the simplest ideas to avoid having to think about what to write about in your journal is to create a structure that works well for you.

                    First, think about what your goal is with journaling. Is it to increase your productivity? Be more creative? De-stress?

                    Knowing the reason why you are journaling will help you create a structure for your own journal. You can create a list of questions that you want to answer every day or action steps.

                    For example, you may structure your journal like this:

                    • What am I grateful for today? (Give 5 meaningful examples)
                    • What are the top 3 tasks I need to accomplish today?
                    • What goals am I currently working towards?
                    • How do I want to better myself today?

                    Get inspiration from other people who journal and start implementing the structure that works best for you. Having a set structure that you use every day can make journaling more effective and easier to stick with.

                    2. Use To-Do Lists to Hack Your Dopamine

                    Many people use journaling as a way to manage their tasks and to-do lists. One brain hacking strategy is to cross out your accomplished tasks with red ink.

                    It may seem silly, but when your brain recognizes the bright red ink crossing out a task that has been performed, it helps stimulate a release of dopamine, your reward and motivation neurotransmitter.

                    Dopamine is what allows you to feel the reward of accomplishing a task, but it also will help increase your motivation, which can help you become more productive, focused, and motivated to continue journaling.

                    3. Write Just One Sentence (Seriously)

                    For some, the idea of having to sit down for more than 5 minutes and write a long entry every single time can make journaling feel more like homework than a helpful habit.

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                    There are no rules or requirements for journaling. You don’t need at least 500 words with an introduction, body, and conclusion. If you want, you could even do as little as just one sentence.

                    Maybe it’s a busy day and you simply don’t have the time you usually do to sit down and journal. Writing just a sentence or two can help your brain continue the habit of journaling so that it can stick. It can also take some pressure off of you from feeling like you have to write more, just because that’s what you are “supposed” to do.

                    Also allowing yourself to write less forces your brain to hone into what’s important. If you only have a few sentences to write, most likely you won’t write about what you want to have for lunch, you’ll focus on what’s truly important at that moment.

                    4. End Your Entry with Your Top Goals (Day, Month, Lifetime)

                    A great idea for seamlessly transitioning from journaling to starting your day is to end your journal entry with your top goals or tasks. Typically, you’ll write out your current goals for the day ahead, whether they be for work, diet, or fitness. This helps to prime your brain to look forward to the day ahead.

                    You can also include your bigger goals for the month, year, or even for your life. By writing your goals down on regular basis, it helps orient your brain and your decisions toward the direction of your goals.

                    It’s the steady reminder of what you are working towards so that you can achieve it as quickly as possible.

                    Need a little help in how to set goals? This article can help: How to Set SMART Goal to Make Lasting Changes in Life

                    5. End Your Day with Journaling

                    Many first-timers to journaling are under the impression that you need to journal first thing in the morning. Although journaling first thing in the morning is great, it is not necessary.

                    Many people choose to journal in the evening as a way to decompress from the day and set the tone for the next day.

                    Journaling at night also can help you de-stress and write down anything that may be bothering from earlier that day, so that you can get it off your mind, onto paper, and be able to get good sleep.

                    6. Practice Gratitude

                    Studies show that practicing gratitude actually helps your brain become better. Practicing gratitude helps activate your hypothalamus, which is part of your limbic system, to help you better regulate your emotions, behaviors, and even improve motivation.[1]

                    Practicing gratitude first thing in the morning helps your brain gain a positive perspective to start the day. It helps your brain look for the good in the day, rather than only preparing for the worst.

                    This idea is incredibly simple to implement. Just write down 3-5 things that you are grateful for. You can express gratitude for people, experiences, circumstances, events, or blessings that you may be thankful for.

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                    The more gratitude you can feel the better, which means you want to try and come up with responses that truly resonate with you (the recent job promotion that allows you and your spouse to travel more) instead of finding generic reasons (food, water, shelter). Although you may be grateful for those things, they may not resonate as deeply.

                    Learn more about starting a gratitude journal: How a Gratitude Journal and Positive Affirmations Can Change Your Life

                    7. Write One Positive Thing That Happened in Your Day

                    What you focus on becomes powerful in your brain. Have you ever had a good day but you couldn’t seem to get past the one bad event that happened that day?

                    Our brain is trained to look towards the negative as a natural protective response, but you can retrain your brain to focus on the positive.

                    When you write down one or more positive things that happened that day, it helps your brain reframe the day in a positive light and actually helps to train your brain to focus on the positive aspects of your day rather than the negative.

                    8. Affirmations

                    Your thoughts can change your brain. Affirmations are a useful tool for retraining your brain. Affirmations are positive reinforcements to push your brain in the direction you desire.[2]

                    Do you want to be more confident? You can write down a list of affirmations as a way to retrain your brain to believe what you want to believe. Here’re some affirmations examples:

                    • I am fully confident and secure in myself.
                    • I am beaming with confidence and self-assurance.
                    • I don’t let my insecurities prevent me from reaching my goals.

                    Write down a few pieces of gratitude every morning to direct your brain in the direction of your goals to start the day.

                    You can find more affirmations ideas here: 10 Positive Affirmations for Success that will Change your Life

                    Or try one of these affirmations apps: 10 Uplifting Positive Affirmation Apps That Help You Re-Center on the Go

                    9. Restate Your Purpose and Mission

                    Why did you wake up today?

                    What’s the purpose and mission of your day? Are you currently working towards a specific goal?

                    Being able to state your mission and purpose helps to set the intention for your day ahead so that every action and choice you make during the day is directed towards your purpose and mission.

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                    This allows you to be able to say no to activities that may be taking you away from your goal. Then you can stay focused on the activities that will keep you in alignment with your purpose and mission.

                    Want to learn more about the importance of having a purpose? This article has some good advice: How to Get Motivated and Be Happy Every Day When You Wake Up

                    10. Unload Your Stress

                    We all have those difficult and challenging events that life inevitably throws our way. Often times, we have a tendency to hold onto that stress and ruminate over it. Holding onto that stress can begin effect not only our work life but our personal life as well.

                    Chronic stress is one of the biggest killers of brain health and performance. Research shows that chronic or extreme stress can actually cause your brain to shrink.[3]

                    Have you ever felt less stressed after talking to someone about the challenges you are facing? Unloading your stress into a journal entry is a similar strategy.

                    By unloading your stress into your journal, it can help your brain de-stress and even help you get a different perspective on the problem.

                    11. Reflect on Old Journal Entries

                    If you were trying to lose weight for several months and felt like you didn’t get the results you were hoping for but then you decided to weigh yourself, you might realize you actually lost more weight than you thought.

                    Change happens slowly and often times we don’t realize how much we have actually grown in the months or years that have passed.

                    A helpful aspect of journaling is that after you have been practicing the habit for some time, you can reflect back on old entries.

                    Reflecting on old journal entries gives your brain an overview of that change that has occurred from the old entry until now, which can help motivate your brain to keep going.

                    12. Brainstorm

                    Are you currently feeling stuck on a problem and not sure what’s going to be the next best step? Journaling can help your brain get more clarity on the best solution.

                    Being able to lay out all aspects of the problem on paper can help your brain better work the problem so you can get to the best solution quicker and easier than trying to process just in your head.

                    Looking at the same problem through a different lens gives you a whole new picture that can help you solve it.

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                    13. Tell a Story

                    Creativity is like a muscle – if you don’t use it, you lose it. Your brain loves routine but if you do the same journal routine over and over, your brain doesn’t change.

                    Instead of your normal routine of journaling, mix it up by telling a story. This trains your brain to become more creative, adaptable, and changeable.

                    Writing a story helps your brain break free from routine and start thinking outside the box. This can help improve your creativity in other aspects of your life as well.

                    14. Check-In with Your Goals

                    As we discussed earlier, many use their journal as a place to write down their goals. As you progress, you can use journal entries to check-in with yourself to see how you are tracking towards your goals.

                    Maybe you realize that you are not as close to your goal as you hoped. Below your discovery, write down a few action steps to get you back on course toward hitting your goals.

                    15. Create Compelling Vision

                    If you want to become more motivated, then you need something compelling to look forward to.

                    Unclear goals or destinations rarely get reached. The clearer the vision, the easier it will be for your brain to visualize and attain that outcome.

                    In a perfect world, what would your ideal future look like? Where would you live? How much money are you making? What kind of car do you drive? Where do you get to travel?

                    Creating this compelling future is a fun idea to help your brain become more motivated to achieve that goal.

                    Bottom Line

                    Just like anything else, journaling gets better with time and practice. So, give journaling some time.

                    At first, it may feel a bit awkward; but over time you’ll find your rhythm and routine that best suits your goals, your lifestyle, and your personality.

                    If you’re ready to take your journaling to the next level, start incorporating these 15 journaling ideas to take your brain power to the next level.

                    More About Journaling

                    Featured photo credit: Unsplash via unsplash.com

                    Reference

                    [1] Oxford Academic: The Neural Basis of Human Social Values: Evidence from Functional MRI
                    [2] The Annual Review of Psychology: The Psychology of Change: Self-Affirmation and Social Psychological Intervention
                    [3] CNS Neurol Disord Drug Targets. 2006 Oct; 5(5): 503–512.: Stress and Brain Atrophy

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