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Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls

Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite software or app for webinars/screen sharing? Why?

1. Google Hangouts

Wade Foster

    Google Hangouts are great because they work with up to 10 people, have screen sharing built in and offer native integration with Google Calendar, so anyone invited has a one-click link to join the hangout.

    Wade Foster, Zapier

     

     

    2. GoToMeeting and Speek

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    Jesse Pujji

      For conference calls, Speek is great and has some free user account options. However, for screen and deck sharing, GoToMeeting is the best option.

      Jesse Pujji, Ampush

       

       

      3. Crunched.com

      Robert-J.-Moore

        Crunched.com allows you to do traditional screen shares, but it also provides engagement analytics that show you if the person you are presenting to is actually paying attention. This gives you a better sense of what parts of your presentation are the most effective and how interested a prospect truly is in what you have to say.

        Robert J. Moore, RJMetrics

         

        4. Join.me

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        Tim Jahn

          Join.me is my go-to tool for simple screen sharing. It’s super easy for you to set up the ability to share your screen, and the person you’re sharing with simply needs to visit a URL. There’s nothing to install! Many other tools/sites require all sorts of downloads and tons of steps to set up properly.

          Tim Jahn, matchist

           

           

          5. GoToWebinar

          Laura Roeder

            I’ve hosted webinars for years using GoToWebinar, and they’ve never let me down! It’s the industry standard for a reason, with useful features like “hand raising” for audience members to let you know when they have a question. They also have full recording capabilities built right in the software.

            Laura Roeder, LKR Social Media

             

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            6. AnyMeeting

            adam lieb

              It’s fast, free and easy. There is no reason you should be paying to share your screen.

              Adam Lieb, Duxter

               

               

               

              7. Google Hangouts

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              Thursday-Bram 2

                I need to be able to share screens, often with multiple people, and it’s always a hassle to get people set up on a new standard. But just about everyone has a Google account these days. As long as I don’t need to get a huge number of people on the call, Google Hangouts is an easy option.

                Thursday Bram, Hyper Modern Consulting

                 

                 

                8. Speek

                Logan Lenz

                  I like using Speek for group meetings and webinars because of the way it displays the attendee information in the form of a virtual meeting room. With its interface, you can easily share documents with others in real time and discover deeper personal information through Speek’s integration with social profiles.

                  Logan Lenz, Endagon

                   

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                  1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

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                  Last Updated on September 18, 2019

                  15 Best Organizing Tips For Office Organization and Getting More Done

                  15 Best Organizing Tips For Office Organization and Getting More Done

                  You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

                  Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

                  A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

                  Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

                  So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

                  1. Purge Your Office

                  De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

                  Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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                  Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

                  2. Gather and Redistribute

                  Gather up every item that isn’t where it belongs and put it where it does.

                  3. Establish Work “Zones”

                  Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

                  Place the appropriate equipment and supplies are located in the proper area as much as possible.

                  4. Close Proximity

                  Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

                  5. Get a Good Labeler

                  Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

                  6. Revise Your Filing System

                  As we move fully into the digital age, the need to store paper files has decreased.

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                  What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

                  Here’re some storage ideas for creating a smooth filing system:

                  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
                  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
                  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
                  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
                  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
                  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
                  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

                  Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

                  7. Clear off Your Desk

                  Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

                  If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

                  8. Organize your Desktop

                  Now that you’ve streamlined your desktop, it’s a good idea to organize it.

                  Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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                  Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

                  9. Organize Your Drawers

                  Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

                  Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

                  10. Separate Inboxes

                  If you work regularly with other people, create a folder, tray, or inbox for each.

                  11. Clear Your Piles

                  Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

                  Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

                  12. Sort Mails

                  Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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                  13. Assign Discard Dates

                  You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

                  Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

                  14. Filter Your Emails

                  Some emails are important to read, others are just not that important.

                  When you use the filter system to label different types of emails, you know their priority and which to reply first.

                  Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

                  15. Straighten Your Desk

                  At the end of the day, do a quick straighten, so you have a clean start the next day.

                  Bottom Line

                  Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

                  Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

                  More Organizing Hacks

                  Featured photo credit: Alesia Kazantceva via unsplash.com

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