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Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls

Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite software or app for webinars/screen sharing? Why?

1. Google Hangouts

Wade Foster

    Google Hangouts are great because they work with up to 10 people, have screen sharing built in and offer native integration with Google Calendar, so anyone invited has a one-click link to join the hangout.

    Wade Foster, Zapier

     

     

    2. GoToMeeting and Speek

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    Jesse Pujji

      For conference calls, Speek is great and has some free user account options. However, for screen and deck sharing, GoToMeeting is the best option.

      Jesse Pujji, Ampush

       

       

      3. Crunched.com

      Robert-J.-Moore

        Crunched.com allows you to do traditional screen shares, but it also provides engagement analytics that show you if the person you are presenting to is actually paying attention. This gives you a better sense of what parts of your presentation are the most effective and how interested a prospect truly is in what you have to say.

        Robert J. Moore, RJMetrics

         

        4. Join.me

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        Tim Jahn

          Join.me is my go-to tool for simple screen sharing. It’s super easy for you to set up the ability to share your screen, and the person you’re sharing with simply needs to visit a URL. There’s nothing to install! Many other tools/sites require all sorts of downloads and tons of steps to set up properly.

          Tim Jahn, matchist

           

           

          5. GoToWebinar

          Laura Roeder

            I’ve hosted webinars for years using GoToWebinar, and they’ve never let me down! It’s the industry standard for a reason, with useful features like “hand raising” for audience members to let you know when they have a question. They also have full recording capabilities built right in the software.

            Laura Roeder, LKR Social Media

             

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            6. AnyMeeting

            adam lieb

              It’s fast, free and easy. There is no reason you should be paying to share your screen.

              Adam Lieb, Duxter

               

               

               

              7. Google Hangouts

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              Thursday-Bram 2

                I need to be able to share screens, often with multiple people, and it’s always a hassle to get people set up on a new standard. But just about everyone has a Google account these days. As long as I don’t need to get a huge number of people on the call, Google Hangouts is an easy option.

                Thursday Bram, Hyper Modern Consulting

                 

                 

                8. Speek

                Logan Lenz

                  I like using Speek for group meetings and webinars because of the way it displays the attendee information in the form of a virtual meeting room. With its interface, you can easily share documents with others in real time and discover deeper personal information through Speek’s integration with social profiles.

                  Logan Lenz, Endagon

                   

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                  Trending in Productivity

                  1 How to Stop Multitasking and Become Way More Productive 2 How to Be A Genuine Expert in Your Field 3 How to Get Unstuck and Get Back On Track to Achieving Your Goals 4 What to Do When Bored at Work (And the Reason Why You Feel Bored) 5 10 Things High Achievers Do Differently to Attain Greatness

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                  Last Updated on September 17, 2018

                  How to Stop Multitasking and Become Way More Productive

                  How to Stop Multitasking and Become Way More Productive

                  Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

                  Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

                  All these distractions result in us multitasking where our attention is switching between one crisis and the next.

                  Multitasking is a problem. But how to stop multitasking?

                  How bad really is multitasking?

                  It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

                  Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

                  This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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                  We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

                  So what to do about it?

                  Ways to stop multitasking and increase productivity

                  Now, forget about how to multitask!

                  Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

                  1. Get enough rest

                  When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

                  This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

                  When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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                  2. Plan your day

                  When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

                  When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

                  Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

                  3. Remove everything from your desk and screen except for the work you are doing

                  I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

                  I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

                  Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

                  4. When at your desk, do work

                  We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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                  Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

                  5. Learn to say no

                  Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

                  Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

                  By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

                  6. Turn off notifications on your computer

                  For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

                  Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

                  7. Find a quiet place to do your most important work

                  Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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                  You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

                  The bottom line

                  Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

                  Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

                  Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

                  Featured photo credit: Unsplash via unsplash.com

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