Advertising

Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls

Ask the Entrepreneurs: 8 Tools That Simplify Webinars and Group Calls
Advertising

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite software or app for webinars/screen sharing? Why?

1. Google Hangouts

Wade Foster

    Google Hangouts are great because they work with up to 10 people, have screen sharing built in and offer native integration with Google Calendar, so anyone invited has a one-click link to join the hangout.

    Wade Foster, Zapier

     

     

    2. GoToMeeting and Speek

    Advertising

    Jesse Pujji

      For conference calls, Speek is great and has some free user account options. However, for screen and deck sharing, GoToMeeting is the best option.

      Jesse Pujji, Ampush

       

       

      3. Crunched.com

      Robert-J.-Moore

        Crunched.com allows you to do traditional screen shares, but it also provides engagement analytics that show you if the person you are presenting to is actually paying attention. This gives you a better sense of what parts of your presentation are the most effective and how interested a prospect truly is in what you have to say.

        Robert J. Moore, RJMetrics

         

        4. Join.me

        Advertising

        Tim Jahn

          Join.me is my go-to tool for simple screen sharing. It’s super easy for you to set up the ability to share your screen, and the person you’re sharing with simply needs to visit a URL. There’s nothing to install! Many other tools/sites require all sorts of downloads and tons of steps to set up properly.

          Tim Jahn, matchist

           

           

          5. GoToWebinar

          Laura Roeder

            I’ve hosted webinars for years using GoToWebinar, and they’ve never let me down! It’s the industry standard for a reason, with useful features like “hand raising” for audience members to let you know when they have a question. They also have full recording capabilities built right in the software.

            Laura Roeder, LKR Social Media

             

            Advertising

             

            6. AnyMeeting

            adam lieb

              It’s fast, free and easy. There is no reason you should be paying to share your screen.

              Adam Lieb, Duxter

               

               

               

              7. Google Hangouts

              Advertising

              Thursday-Bram 2

                I need to be able to share screens, often with multiple people, and it’s always a hassle to get people set up on a new standard. But just about everyone has a Google account these days. As long as I don’t need to get a huge number of people on the call, Google Hangouts is an easy option.

                Thursday Bram, Hyper Modern Consulting

                 

                 

                8. Speek

                Logan Lenz

                  I like using Speek for group meetings and webinars because of the way it displays the attendee information in the form of a virtual meeting room. With its interface, you can easily share documents with others in real time and discover deeper personal information through Speek’s integration with social profiles.

                  Logan Lenz, Endagon

                   

                  More by this author

                  9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

                  Trending in Productivity

                  1 7 Effective Ways To Motivate Employees in 2021 2 How a Project Management Mindset Boosts Your Productivity 3 5 Values of an Effective Leader 4 How to Motivate People Around You and Inspire Them 5 The Importance of Reminders (And How to Make a Reminder Work)

                  Read Next

                  Advertising
                  Advertising

                  Last Updated on July 21, 2021

                  The Importance of Reminders (And How to Make a Reminder Work)

                  The Importance of Reminders (And How to Make a Reminder Work)
                  Advertising

                  No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

                  Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

                  Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

                  A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

                  Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

                  In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

                  Advertising

                  From Creating Reminders to Building Habits

                  A habit is any act we engage in automatically without thinking about it.

                  For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

                  This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

                  The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

                  That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

                  Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

                  Advertising

                  The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

                  Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

                  But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

                  The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

                  The Wonderful Thing About Triggers — Reminders

                  A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

                  For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

                  Advertising

                  But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

                  If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

                  For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

                  These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

                  For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

                  How to Make a Reminder Works for You

                  Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

                  Advertising

                  Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

                  Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

                  My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

                  Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

                  I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

                  More on Building Habits

                  Featured photo credit: Unsplash via unsplash.com

                  Advertising

                  Reference

                  [1] Getting Things Done: Trusted System

                  Read Next